Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video recording

No. Item


Apologies for absence and substitutions


Councillor J Richards was replaced by Councillor R Gardiner

Councillor R Golding was replaced by Councillor L Edwards


Councillors R Bean, G James and T Robinson sent apologies for the meeting.


Appointment of Vice-Chairmen

To appoint two Vice-Chairmen to the Scrutiny Committee (one administration and one non-administration) for the 2017/18 municipal year.



Councillor G Falconer was appointed as the Vice-Chairman of the committee; and

Councillor I Tilbury was appointed as the Vice-Chairman of Call-in for the 2017/18 municipal year.


Declarations of interest


Councillor P Harvey declared an interest on Item 9 of the agenda – Review of Work Programme – in relation to education on the grounds that he was a governor at the Vyne School.


Urgent Matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent items


Minutes of the meeting held on 9th and 21st March 2017 pdf icon PDF 132 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Additional documents:


Councillors raised questions on the planned all member briefing on education with Hampshire County Council which had been cancelled following the intervention of a prospective parliamentary candidate, requesting their comments that they were ‘disturbed’ be recorded.


The minutes of the meetings held on 9th March 2017 and 21st March 2017 were confirmed as a correct record and signed by the Chair, subject to the following amendment;


That the wording of the resolution of minute item 37/16 be amended to remove reference to Councillor L James and replace with Councillor G James.


Performance Panel Update pdf icon PDF 122 KB

Contact Officer: Lesley Murphy

The committee is asked to note the minutes of the Performance Panel meetings of the 2nd March and 16th March 2017 and the Council Plan 2016 to 2020 Performance Tracker Q3 Results.

Additional documents:


The Chair of the Scrutiny Committee introduced the Performance Panel update from the meetings held on the 2nd and 16th March 2017 which covered revenue and capital monitoring, performance monitoring of quarter 3 2016/17 project and key indicator results, a summary of strategic funded organisations and performance monitoring of the borough councils Housing Strategy and Anvil Arts.


The committee asked questions on when some items would be returned to the performance panel and on specific funding elements on Anvil Arts.

Officers agreed to provide a response and discuss this outside of the committee.


RESOLVED: That the Scrutiny Committee notes the Performance Panel Update



Appointments to Performance Panel

Five Members are required.

Current Membership: Councillors H Golding, G Falconer, S Keating, I Tilbury and K Watts



Councillors C Ashfield, G Falconer, R Gardiner, and I Tilbury were appointed as members of the performance panel for the 2017/2018 municipal year. Officers would seek confirmation of the Liberal Democrat appointment to the panel for 2017/2018.


Annual Scrutiny Report pdf icon PDF 5 MB

Contact Officer: Stephen Cummins

This report details the work that has been undertaken by the council committees that carry out the overview and scrutiny function.



The Chair introduced the Overview and Scrutiny Annual Report for 2016/17 which detailed the work undertaken by the council committees that carry out the overview and scrutiny function in the 2016/17 municipal year.


RESOLVED: The committee note the report.


Review of work programme pdf icon PDF 206 KB

The committee is asked to note and review its work programme

Additional documents:


The Chair introduced the current committee work programme and discussed proposals for the future meetings.




1)    That Hampshire County Council are invited to attend the committee’ meeting in either July or September to provide the briefing on education originally considered by the committee on the 9th of March 2017.


2)    To progress the work on the Consultancy Dependency Culture with the item returning to the committee in November.


3)    To add to the committees work programme as ‘Items to be timetabled’ subject to the receipt and completion of Work Programme Suggestion Forms on;


·         The level and variance of business rates and impact of council policies on local small businesses with dates reserved for additional Scrutiny Committees in October and February to accommodate planned work.


·         Recycling Facilities


·         Review of the Housing Allocations Policy


·         Review of Renewable Energy Savings and investment programme as part of the Invest to Grow budget and the Green Initiatives Capital Programme


·         The effectiveness and implementation of Neighbourhood Plans including the possibility of review.


4)    The committee appointed Cllr G Falconer to the County Functions Scoping Group for the 2017-2018 municipal year. Officers would seek confirmation of the Labour appointment to the group.


The Committee agreed that reviews and timetabling of the work programme suggestions be carried out by the Chair, Executive Director of Finance and Resources and Democratic Services Officers.