Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video Recording

No. Item


Apologies for absence and substitutions



Councillor P Miller was replaced by Councillor N Robinson

Councillor C Phillimore was replaced by Councillor M Westbrook


Also Present:

Councillor T Reid – Cabinet Member for Housing, Regeneration, Arts and Heritage

Councillor H Eachus – Cabinet Member for Regulatory Services and the Environment


Declarations of interest


There were no declarations of interest


Urgent Matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent items


Minutes of the meeting held on 25th July 2017 pdf icon PDF 215 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



The minutes of the meeting held on 25th July 2017 were confirmed as a correct record and signed by the Chair.


Performance Panel Update pdf icon PDF 89 KB

Contact Officer: Lesley Murphy

The committee is asked to note the minutes of the Performance Panel meeting of the 29th June.



The committee received an update from the Policy and Performance Manager on the work of the Performance Panel. The update included the discussion on the final outturn for revenue and capital for 2016/17 and the performance scorecard during which the panel noted the majority of positive outcomes.


On the community safety elements of the performance scorecard councillors were advised further detail would be fed back to the next meeting of the panel.


Annual review of the Allocations Policy pdf icon PDF 756 KB

Contact Officer: Kate Randall

This report sets out the outcomes of the annual review of the Council's statutory allocations scheme.

Additional documents:


The Cabinet Member for Housing, Regeneration, Arts and Heritage introduced the report which set out the outcomes of the annual review of the Council’s statutory allocations policy to enable the committee to understand the impact of changes, the context in which changes were implemented and the extent to which those changes were achieving the strategic objectives.


The Service Lead for Housing and Social Inclusion and the Housing Needs and Homelessness Manager introduced the scope of the review considering whether the allocations policy had met its original objectives and presented further detail on the changes to the allocations policy alongside additional housing need criteria.


The committee asked officers questions and requested clarification of elements of the report which included;


·         Affordability and affordable housing options for individuals or families with income over £50,000


·         Banding and classification for individuals with accrued arrears or housing related debts


·         The process for determining an individual’s local connections


·         Potential impacts of a changing employment market


·         Quality of housing delivered by registered providers


·         Process for determining director’s discretion


The committee discussed the interface between the allocations process and that of the Housing Providers and were informed that there was a difference between the ways each provider worked and that the interface was not always accurate or effective.


Officers agreed to provide a written response to questions on changes to the number of families with dependent children with a housing need.


The committee asked for future reports to include average waiting times presented within banding cohorts to compare year on year.


The committee thanked officers for the report.


Resolved: The committee note the report, and requests:


1.)  The allocations policy be further considered at a future meeting of the committee,


1.)  A piece of work be commissioned involving user and Housing Association  perspectives to be included with the next Annual Review





Renewable Energy Savings and Investment Programme - Update pdf icon PDF 448 KB

Contact Officer: Marion Short

This report will present outcomes following installation of solar panels and update on other climate change projects


The Portfolio Holder for Regulatory Services and the Environment introduced the report which responded to a request from the committee to consider outcomes to date of the Renewable Energy Saving & Investment Programme, approved in March 2016, in relation to the installation of solar panels on council buildings, and in particular to assess whether the financial returns and CO2 savings identified as benefits of installing the panels were being realised.


It was highlighted at the meeting that some figures may be incorrect and would be checked.


The committee asked questions of clarification and to seek further information covering;


  • the tariff applied to generated electricity,


  • the tendering and procurement process leading to solar panels being installed on council buildings,


  • the potential for solar panels to be installed on community buildings and village halls as well as the council’s commercial portfolio,


Officers confirmed the current focus was on the most viable projects but other buildings were considered with other options for delivery including Green Infrastructure loans. It was also confirmed the contractors used had already been through a tender process, had a framework agreement in place and were utilised to gain favourable rates with a sub-contractor.


During debate councillors asked questions on the insurance and performance of solar panels, including the costs of replacing damaged panels. Officers confirmed to the committee the initial installations were not insured, though any subsequent installations would be.


The Portfolio Holder and Executive Director for Finance and Resources confirmed they would investigate the background to the situation.


Resolved: That the committee:


1.)  Note:


  • the impact of the solar panels to date

o   the programme of work underway to deliver the objectives of the Climate Change Strategy


2.)  Recommends the Audit and Accounts committee examine:


o   the procurement process utilised to engage contractors for the installation of solar panels, and

o   the reasons why the initial solar panel installations were not insured







Review of work programme pdf icon PDF 213 KB

The committee is asked to note and review its work programme


The Chair introduced the current committee work programme and discussed proposals for the future meetings.


Resolved: The task and finish groups on Consultancy Dependency and County Functions cease and be replaced with a new group considering what county services the borough council can deliver.


Councillors Falconer, Harvey, T Robinson, G James and M Westbrook be appointed to the new Task and Finish Group.