Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video Recording

No. Item


Apologies for absence and substitutions


Councillor T Robinson was replaced by Councillor K Carruthers


Appointment of Vice Chair

To appoint two Vice-Chairmen to the Scrutiny Committee (one administration and one non-administration) for the 2018/19 municipal year.



Councillor G Falconer was appointed as the Vice-Chairman of the committee; and Councillor I Tilbury was appointed as the Vice-Chairman of Call-in for the 2018-19 municipal year.


Declarations of interest


There were no declarations of interest.


Urgent Matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent items


Minutes of the meeting held on 12th March 2018


The minutes of the meeting held on 12th March 2018 were confirmed as a correct record and signed by the Chair.


Appointments to Performance Panel

Five Members are required. Current membership: Councillors C Ashfield, G Falconer, R Gardiner, G James and I Tilbury.


Councillors C Ashfield, G Falconer, R Bean, T Capon and I Tilbury were appointed as members of the performance panel for the 2018/19 municipal year.


Performance Panel Update pdf icon PDF 213 KB

Contact officer: Lesley Murphy

The committee is asked to note the minutes of the Performance Panel meetings of 8th January and 30th April 2018, and the Council Plan 2016-2020 Performance Tracker Q3 scorecard results. 

Additional documents:


The committee received an update from the 2017/18 Chair of the Performance panel. The update included the notes from the meetings held on 8th January and 30th April, and review of the Q3 Performance Scorecard.


Attention was drawn to the high level of sickness and long term absence which has been subject to separate HR committee consideration. It was also suggested that the matter be added to the Scrutiny work programme. 


RESOLVED: That the Scrutiny Chair will seek officer guidance and liaise with the Chair of HR committee with the aim of looking further at the issue under Scrutiny.


Transport update pdf icon PDF 294 KB

Contact officer: Peter Smith

To receive an update on public transport matters since the last report to Scrutiny Committee in March 2017.


The Portfolio Holder for Communities and Community Safety introduced the Transport report, which provided an update on public transport matters, and in particular, buses.


The committee asked questions of clarification and made comments on the report, which included:


·           Concern at potential cuts to county run bus services, particularly in relation to rural areas.

·           Recognition of the county’s reluctance to expand local bus services which would become increasingly significant given the ongoing growth in infrastructure throughout the borough.

·           The need to publicise the BCoT discretionary fare scheme on the Centre Shuttle.




1.         The committee note the report. 


2.         Officers will ascertain and circulate HCC’s overall budget for transport for 2018/19 to members of the committee.


3.         The committee members will individually act to raise public awareness of the HCC consultation on county funded bus services.


4.         The committee to retain its overview of the delivery of bus services on an ongoing basis.


Access to Information Working Group pdf icon PDF 163 KB

The committee is to receive a briefing on the work of the Access to Information Working Group in response to the work programme requested and submitted on 9th March 2017.


The Chair introduced the report which provided a brief overview of the findings of the Access to Information working group.


The committee noted from legislation the importance of the term ‘discretion’ when determining access to information, and suggested that it be incorporated into the council constitution.


It was further noted that extracts presented from the council’s constitution were out of date.


RESOLVED: That the constitutional working party be asked to review and amend the Member Rights of Access to Information Procedure Rules section.


Review of Work Programme


Proposals were made for future meetings.




1.    The following be added to the work programme:-


·         Media Protocol review;

·         Consultancy fees;

·         Parking enforcement;

·         Rise in the use of pink papers;

·         Local Enterprise Partnership and use of public money.


2.    That formal work suggestion forms be submitted and reviewed prior to the next meeting.


3.    That the County Services task and finish group be resumed with Cllr Cousens as lead member.


4.    That the Supporting Small Businesses in the Borough task and finish group be removed from the work programme.


5.    That, as there were no items scheduled for the meeting due to be held on the 17th July 2018, the meeting be cancelled.