Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

No. Item


Apologies for absence and substitutions


Declarations of interest


Urgent Matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



Minutes of the meeting held on 20 November pdf icon PDF 243 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.


s106 Funds Council Motion

Referral of a motion

It was resolved at a full Council meeting held on 13th December 2018, to refer the following motion to the Scrutiny Committee for consideration:-

We are concerned that S106 funds that currently reside with the Council totalling some £8.5 million for use within Parishes and communities within the Borough have not been scoped adequately or with sufficient consultation to allow them to be accessed for use.


There are some £1.5million of S106 funds which have no refund clause and £2.8million held over 5 years. 


A recent letter from Sherfield on Loddon Parish Council to the Chief Executive highlighted the re-allocation of S106 funds from the Redlands Development, which was within the Parish, to the Hampshire County Council site for Community facilities of some £279,000.  This amount is still showing allocated to Sherfield on Loddon Parish Council on the S106 statement recently received. Additionally, there are funds which could be used for projects on the Village Green, but currently rejected by Officers.


There has been support from 6 Parish Councils who have experienced issues of the incorrect scoping of S106 funds and are in a position of having projects which they are unable to fund whilst holding S106 funds due to either "out of date" consultation or no consultation by Officers. 


This situation is a cause for concern with Parish Councils and with residents in a time of trying to do more with less and request this situation be reviewed by Scrutiny. We hope a resolution can be found to release S106 funds for projects that are required, through legal variation means or another proposed way forward.


The motion was debated and a number of members highlighted the need for ward members to be involved in section 106 discussions. The following additional points were also made:


  • Reasons for rejecting S106 bids is often unclear
  • It is important that officers positively engage with members
  • Utilising ward members knowledge of their areas would assist the process and help avoid errors
  • Work is underway to ensure funding is allocated appropriately




Scrutiny Non-Permanent Staffing Report pdf icon PDF 642 KB

Contact Officer: Anne-Marie Scott


The report provides an update on the council’s non-permanent staffing arrangements, including temporary workers supplied by an agency, whether under the Matrix contract or outside of it, and independent interims and consultants which the council contracts with for additional expertise and capacity.  


BDBC Dilapidations Procedure January 2019 pdf icon PDF 511 KB

Contact Officer: Geoff Coe


Scrutiny Committee queried how the Council manages repairing obligations across the property portfolio where buildings and land are leased to third parties. This briefing note provides an explanation of how Property and Legal Services deal with this important Landlord and Tenant issue.



Review of work programme pdf icon PDF 102 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.


Exclusion of the press and Public

To consider whether, in view of the nature of the remaining items on the agenda, any of them are likely to involve the disclosure of exempt or confidential information within the terms of Schedule 12A of the Local Government Act 1972.



Confidential/exempt items for information