Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video Recording

No. Item


Apologies for absence and substitutions


Councillor N Pierce was replaced by Councillor D Potter

Councillor J Richards was replaced by Councillor N Robinson


Appointment of Vice-Chair


Councillor Gavin James was appointed to the position of Vice-Chair for the meeting.


Declarations of interest


There were no declarations of interest


Urgent Matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent items


Minutes of the meeting held on 23rd January 2018 pdf icon PDF 298 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.


The minutes of the meeting held on 23rd January 2018 were confirmed as a correct record and signed by the Chair.


Call-In - Basingstoke Live pdf icon PDF 1 MB


The Chair introduced the item by explaining the procedure for the meeting and invited the lead signatories of the call-in application to address the committee.


The signatories set out their main concerns and reasons for calling in the decision on Basingstoke Live. Their comments included the following:


·                     The signatories supported the continuation of Basingstoke Live as a free, inclusive event citing the impact of arts and cultural events on educational attainment


·                     Individuals from low income families who are involved in the arts are three times more likely to progress to further education


·                     The borough council should be proud not charge


·                     The decision would make Basingstoke Live less inclusive and exclude low income families


·                     Free entry to Basingstoke Live enabled low income families to have a day out


·                     There had been a lack of consultation on:


  • An additional nights entertainment and the impact on local residents
  • The impact upon the top of the town retailers from a potential 50% drop in attendance


·                     Proposals were not properly researched with no exploration of other ways to increase funding


·                     Basingstoke Live should be about showcasing local talent


·                     The council would be disadvantaging the borough’s poorest residents by introducing an entrance charge


·                     The decision had been rushed, needed further research and should be delayed for 6 months


The Committee asked questions of the signatories and made comments including:


·         What were the views of the individuals who organised Basingstoke Live


·         Had surveys been conducted on attendees to see if people would be willing to pay an entrance charge


·         Whether concessionary visitors would need to provide evidence


·         That the level of concessionary discount was not enough


·         What analysis had been conducted on where attendees would be coming from


·         The level of subsidy granted to Basingstoke Live comparable to other organisations which demonstrated it’s value for money


·         That there was a positive impact in that local musicians would now be getting paid


The signatories responded to questions, commenting that:


·         Some members of the forum who organised Basingstoke Live had resigned and were no longer interested in taking part, feeling that they had been ‘strong-armed’ into agreement


·         Previous research had shown there would be opposition to a charge


·         Not enough consideration had been given to ‘just about managing’ families and their ability to pay


·         Not enough research had been carried out


·         Having Basingstoke Live as a free event showcased local talent


The Cabinet Member responded thanking the signatories for their input stating that Cabinet wanted to ensure that Basingstoke Live continued as a good, sustainable event.


The Cabinet Member commented that:


·         Comparisons with other cultural events were difficult when acknowledging that Basingstoke Live was only run for two days


·         Basingstoke Live was becoming unsustainable in it’s existing format with costs rising year on year


·         Officers had considered how to increase income and funding which had been unsuccessful as the event was not large or high profile enough


·         £10 was not a large charge for a full day of entertainment


The Cabinet member agreed that involvement in arts and cultural  ...  view the full minutes text for item 43/17


Review of work programme pdf icon PDF 290 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.


The Chair introduced the committee work programme and timetable of future meetings.


Resolved: The Committee note it’s work programme