Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video recording

No. Item


Apologies for absence and substitutions


Councillor G James sent apologies for the meeting

Councillor G Falconer was replaced by Councillor J Bowyer


Declarations of interest


There were no declarations of interest.


Urgent Matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent items


Minutes of the last meeting

The minutes of the meeting of the Scrutiny Committee held on the 14th June 2016 will be considered at the next meeting.


The minutes of the meeting held on 14th June 2016 would be confirmed at the next meeting.


Appointments to Performance Panel

Five Members are required.

Current Membership: Councillors H Golding, G Falconer, S Keating, I Tilbury and K Watts



Councillors G Falconer, H Golding, S Keating and I Tilbury were appointed as members of the performance panel for the 2016/2017 municipal year. Officers would seek confirmation from Councillor G James whether he wished to be appointed to the panel for 2016/2017.


Annual Scrutiny Report pdf icon PDF 678 KB

The committee is asked to note the Annual Scrutiny Report which outlines the work carried out by the overview and scrutiny committees in the 2015/16 municipal year.


The Chair introduced the Annual Scrutiny Report.

Councillors welcomed the report and thanked the officers for preparing it.



The committee notes the Annual Scrutiny Report


Performance Panel Update

The committee is asked to note the Performance Panel update on the review of Q3 performance data including Anvil Arts performance monitoring.


The Chair of the Performance Panel introduced the Performance Panel update which covered updates from meetings on the 24th March and 14th April.


The main topics covered in the update were


·         Councillors having a connection with any local schools should take the opportunity to encourage involvement with the Anvil Arts Education Programme,

·         The panel felt it was important to ensure there was a standard process, which could be understood and adhered to, to deal with the writing off of Bad debts, with the panel concluding that the officers had carried out this work very successfully,

·         Further issues included customer complaints and the contamination of waste.

On the Anvil Arts Education Programme Cllr Pierce notified the committee of an event called Orchestra Unwrapped and encouraged councillors to attend, agreeing to circulate a note advising councillors of the event.



The committee notes the update from the Performance Panel


Scrutiny Work Programme


The committee reviewed its work programme for the coming year and agreed the following actions;


To add to ‘Items to be timetabled’;


·         That the committee engage with the Chief Executive of the North Hampshire Hospital to suggest ways that Scrutiny could work with them, in particular covering;


o   Accident and Emergency figures,

o   Dementia provision and awareness, and

o   Issues surrounding youth alcohol abuse


·         Working with head teachers to determine specific areas that Scrutiny could support


·         Engage with the Cabinet to establish areas where Scrutiny could provide support and build trust


·         Electoral Services which the committee wished to consider following the completion of an internal report of issues arising from the May 2016 local elections and the June 2016 referendum on the European Union.


·         Clinical Commissioning Group to attend the committee to carry out further exploration of how health care can be improved in wards with lower provision though this would depend on the outcome of a discussion with the Chairman of the Community, Environment and Partnerships who had been asked by the relevant Cabinet Member to consider similar issues.


A scoping group be established to review local communications, with Councillors, Robinson, Bowyer and Keating as members, to see if there was a value to reviewing these publications as a way of identifying issues for the Scrutiny committee to consider.


That Councillors would complete work programme suggestion forms to ascertain further detail on areas for consideration for County Functions, with further discussion covering events from the last year during which a number of areas were subject to funding cuts from the county council, in particular highways and children’s services.




The consideration of County Functions was scheduled for the September meeting and the Committee agreed to complete several work programme request forms after which a task and finish group would be formed to agree the focus of the meeting.


Committee members also suggested that councillors could visit Hampshire County Council in Winchester to further discussion.


The committee agreed to add Transport to it’s work programme for the November meeting to consider changes since the item was last discussed.


Discussion took place covering the Scrutiny committee scheduled for January of 2017, which included an item on Regeneration and Social Housing. The Chairman noted a similar item was included on the agenda for a future meeting of the Economic, Planning and Housing (EPH) committee. The Chair agreed to talk with the relevant Cabinet Member and the Chair of the EPH committee to discuss how to progress this issue appropriately and with best use of resources.


Given the committees’ feeling that there was further work to be carried out and a wish to ask further questions of performance, that educational attainment be added to the programme of work for a meeting of the committee in early 2017.


The committee agreed that, owing to there being no items for the agenda, the Scrutiny Committee scheduled for the 19th July 2016 be cancelled with an additional meeting scheduled for Feb 2017.