Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Items
No. Item

10/19

Apologies for absence and substitutions

Minutes:

Councillor J Vaux was replaced by Councillor N Robinson.

Councillor S Mahaffey was replaced by Councillor O Cubitt.

Councillor K Carruthers is replaced by Councillor T Capon.

 

11/19

Declarations of interest

Minutes:

Councillor T Capon declared a non-pecuniary interest in relation to the fact that he was the Interim Chief Executive of the Basingstoke Voluntary Action (BVA).

 

12/19

Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.

Minutes:

There were no urgent matters.

13/19

Minutes of the meeting held on 19 June 2019 pdf icon PDF 231 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

 

Minutes:

The minutes of the meeting held on the 19 June 2019 were confirmed as a correct record and signed by the Chair.

 

14/19

Verbal Update on the Ice Rink

Contact Officer: Mike Bovis

The Committee will receive a verbal update and presentation on the Ice Rink.

Minutes:

The Chair introduced the Leisure Park Regeneration Manager who gave a detailed presentation to the Committee. The presentation included an update on the actions from the last meeting and also explained that a tender brief would be sent to the architects for a site evaluation on the previously agreed sites.

 

The Committee discussed the update and made the following comments:

 

  • Would like reassurance that Building Control and the Environmental Health team would be monitoring and liaising with Planet Ice, in regard to the safety of the current rink and requested that they attend the next meeting of the Committee.

 

  • Raised concern in regard to the current monitoring process for Council owned buildings but acknowledged that this would require a change to the policy for property services.

 

  • Requested that a Park and Ride scheme be looked at to enable the public to travel to the proposed sites for the temporary Ice Rink.

 

  • Queried the implication that the associated costs of the temporary Ice Rink would have on the budget. Officers confirmed that the costs relating to the progression of the project would be met from the previously agreed Leisure Park regeneration budget. 

 

  • Asked that officers outline the timetable for the procurement process and questioned whether it was written into the brief that the work would need to be progressed quickly. Officers confirmed that they hoped to have the architects on board by the end of august and that they would attend the September meeting.

 

The Committee requested that representatives from Planet Ice be invited to a meeting of the Committee once the final site had been agreed.

 

The Committee requested that Officers contact those involved in the development of the retail park in Bristol for any information that they may have on the future viability of a permanent Ice Rink.

 

Resolved: The Committee

 

1) Requests that a member of the Building Control and the Environmental Health team attend the next meeting of the Committee.

 

2) Requests that the appointed architects attend the next meeting of the Committee.

15/19

Update on Community Assets and Needs Assessment framework

Contact Officer: Stephanie Cordon

The Committee will receive a presentation which will update Members on the work that is currently being undertaken in relation to Community Assets and the Needs Assessment framework.

Minutes:

The Head Borough Development and Implementation introduced David Moynihan, Head of Services from Locality who gave a detailed presentation to the Committee. The presentation included an overview on the work that was currently being undertaken in relation to the Community Assets and the Needs Assessment framework.

 

Officers posed three main questions to the Committee for comment, these were:

 

  • What information would you find most useful for understanding place-based communities?

 

  • What sources of information and insights could you contribute that would help to provide a fuller picture of place-based communities?

 

  • Were there any other partners or organisations you would like to be included that could help shape the work being undertaken?

 

The Committee discussed the update and made the following comments:

 

  • Felt that useful partners/organisations would include Parish Councils, social landlords, and community and church groups.

 

  • Agreed that useful information would be contact details, an overview of the services provided and a breakdown of the age groups within specific areas.

 

  • Members felt that one of the main issues was a lack of community volunteers due to work commitments and acknowledged that rural areas tended to have more volunteers.

 

  • Some members felt that a lot of the information that was requested had already been available for some time. However, accepted that it was not gathered together in one place, which was necessary for a complete picture of a community.

 

  • Pleased to see that officers would be using an evidence focused process and would establish a more needs based allocation of funding.

 

  • Referenced the potential impact of social prescribing on community groups by Primary Care Networks and stated that there was a gap between the wards in the provision of facilities.

 

  • Officers explained that the Basingstoke Voluntary Action (BVA) had received a grant to enable them to provide bid writing services and support to those who wanted to apply. The Committee requested that an article be included in a future issue of the Basingstoke and Deane today newsletter to ensure that individuals were aware that the service was being provided.

 

  • Queried whether the information would all be in one place so that residents could find what funds would be available to bid for. Officers informed the Committee that they had been looking to join “funder finder” which was a national site and would provide that service and help to create a more joined up approach.

 

  •  Acknowledged that a condition survey may be commissioned for all Council owned community centres within the borough.

 

Resolved:

 

1)    Officers agreed to circulate a template to Councillors so that they could provide the relevant information needed to progress the project.

 

2)    Officers agreed to attend the September meeting in order to provide the Committee with the draft framework.

 

16/19

Community Environment and Partnerships work programme pdf icon PDF 355 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.

Minutes:

The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.

 

The Committee were made aware that a work programme request form had been received by the Chairs of the Economic Planning Housing and Community Environment Partnerships Committees on Care Leavers and that following discussion with Officers it had been determined that the CEP Committee would be best placed to undertake the piece of work. The Committee agreed that the item be added to the list of items to be timetabled and that the Chair would confirm with Officers when it could be brought to the Committee.

 

As discussed earlier in the meeting, the Committee agreed that they would like further information brought to the Committee on the investment policy and how the Council ensured that buildings which had been leased out were properly maintained.

 

The Committee would like to see a scoping document in relation to the work which would be carried out in response to the recently approved climate emergency motion.

 

Officers confirmed that the recent council motion on recycling from flats and apartments would be discussed at the next meeting.

 

The Chair agreed to speak to the Conservative group to confirm representatives for the CSPO Task and Finish group so that the work of the group would not be delayed any further.