Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video Recording

No. Item


Apologies for absence and substitutions


Apologies for absence were received from Councillor S Frost, with Councillor P Miller substituting; and Councillor T Reid with Councillor I Tilbury substituting.



Declarations of interest


There were no declarations of interest.



Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.


There were no urgent matters considered.


Minutes of the meeting held on 24 July 2019 pdf icon PDF 219 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



The minutes of the meeting held on the 24 July 2019 were confirmed as a correct record and signed by the Chair.


Recommendation received from Council

At the Council meeting held on 18 July 2019, Council made the following recommendation to the Community Environment and Partnerships Committee.


Notice of Motion - Recycling from flats and apartments


Council notes that;


1) In the 2017/18 “Let’s Recycle” analysis of local councils, Basingstoke & Deane Borough Council ranked 316th out of 345 authorities


2) In their analysis, our council sent 28.6% of our household waste collection for reuse, recycling or composting.


3) Maximising recycling leads to a better environment


4) There is potential to increase the recycling rates for flats and apartment blocks across the whole of Basingstoke & Deane


Council recommends that;


1) Steps are taken to improve the recycling rate from its current levels


2) Investigates any barriers to maximising recycling potential from flats and apartment blocks


 3) Creates a task & finish group to investigate the matter further and report its findings to CEP



Councillors J Cousens and J Westbrook addressed the committee in relation to their motion, approved by Council.

The Committee supported the recommendation from Council. There was consensus that the Task and Finish Group to consider recycling from flats and apartments should ideally be cross party.


1.    That a Task and Finish Group be established to consider recycling from flats and apartments.

2.    That it be noted that Councillors J Cousens, J Westbrook and C Woolridge wish to serve on the Task and Finish Group.

3.    That the Interim Democratic Services Manager be requested to write to the other Party Groups for further nominations.



Approach to place-based assessments of community assets and needs pdf icon PDF 235 KB

Contact Officer: Stephanie Cordon

A Community Assets and Needs Framework has been commissioned to better understand our place-based communities.  The Committee will receive a further presentation at the meeting.


The Deputy Leader of the Council and Cabinet Member for Communities, Culture and Partnerships introduced the report. He advised the Committee that it was important to have an evidence base to better understand our communities, as well as evidence to support those communities. Engagement with our partners was key and the Council was actively pursuing sign-up and follow-up on actions. He added that community anchor organisations were important. Community insights were also important as well as neighbourhood planning. He added that one of biggest community assets in his ward was a Facebook group.

A presentation was then given to the Committee, which covered background, assets and needs. The Committee was informed that an organisation called Locality had been commissioned to support the Council. They had worked with Wigan, Stevenage and London Borough of Southwark on localism. Locality used an area asset process, utilising tools of local insight. There was a lot of data connected to places and the key was to ensure it was used properly and that all relevant information was utilised.

The presentation covered the area assessment process, the overview, which looked at the potential in the area and the area to be sustained, the role of Councillors and training as well as support for Community Development officers.

In terms of next steps, this would include support and development as well as the provision of the implementation plan. The Committee was advised that there was a rolling programme for all new wards (six a year) over 3 years.

In conclusion, it was reported that the purpose was to identify community need and to ascertain how capacity could be improved.

Members then debated the presentation and asked a series of questions. In terms of benchmarking across wards, it was reported that a number of capable organisations were able to support services across areas. 

In terms of budget, support was being provided by the communities team. There were no additional costs in terms of IT. Officers were keen to start work in the new wards as quickly as possible.

The Committee was informed that Councillor involvement was key to the project and that officers were committed to involving members.

Councillor Mahaffey asked whether it was incongruous as a stated aim to increase the supply of social housing when assessing need. Councillor Mahaffey clarified that he was not critical of the provision, but felt the wording needed finessing. The Cabinet Member for Regeneration and Property reported that the whole basis of housing should be on a publicly approved local plan basis.

In terms of Neighbourhood Plans it was reported that they were inconsistent, but it was agreed that work should not be replicated unnecessarily.

Officers advised that Councillor involvement would be crucial to the success of the scheme. Councillors will be approached as to their preferred means of contact. It was reported that the first 6 wards were still to be identified.

Officers confirmed that indices of deprivation would be assessed during the second stage of the process, which would include  ...  view the full minutes text for item 22/19


Place Shaping Framework pdf icon PDF 313 KB

Contact Officer: Stephanie Cordon

This report is to update and engage with Members on the approach to place shaping. The Committee will receive a further presentation at the meeting.


The Chair informed members that this item would be considered before item 6 on the agenda.

The Cabinet Member for Regeneration and Property introduced the report, ahead of a presentation. The Committee was informed that this represented a new approach in identifying and addressing the needs of our communities.

The presentation gave the context to regeneration and the principles behind place shaping. It covered the concept, framework, linkages to help target community needs. There were 3 stages, understand, confirm the action plan and review.


Copies of the community assets and needs assessment framework were made available at the meeting. It was reported that copies of the presentation would be circulated to members after the meeting.


In terms of next steps, it was reported that consultation would be undertaken with ward members whose valuable input would be sought. It was anticipated that a report would be submitted to Cabinet in early 2020, and it was reported that Community, Environment and Partnerships Committee, would be kept informed of progress.

In response to a specific question, it was reported that specialist support had been sought and that developing an approach of this nature took time, hence the 2020 delivery target.


A number of members expressed concern at not having had sight of the presentations in advance of the meeting, for which officers apologised. Members were also keen to ensure that genuine needs were identified. Officers assured members that ward members had a key role to play in helping to identify the needs of their communities as well helping to identify solutions. Members were assured that a communications plan was being developed to support this initiative.


It was suggested that how bids could be accessed needed to be explained as part of the process.


That the report and presentation be noted and that the Committee be kept informed of progress.



Update Report on the Temporary Ice Rink Investigations pdf icon PDF 253 KB

Contact Officer: Kate Dean

This report introduces the work carried out since the last Community Environment and Partnerships meeting on 24 July 2019. The Committee will receive a further presentation at the meeting.


The Cabinet Member for Regeneration and Property introduced the presentation, which provided an update to the Committee since the last meeting.


The Committee was presented with details of the 3 site options previously agreed to take forward to technical appraisal.


1. Thornycroft.


The Thornycroft site is contained, with a narrow road providing the only access into the site. It was reported that an international size ice rink could be located on the site. The site was considered to be well located to the existing Leisure Park with good visibility. This meant there are advertising options. 1500 seats could be provided on the site. There is a significant water main and many utilities on the east side that may require rerouting. There is a narrow approach to the site, which would need to be discussed with Hampshire highways before further consideration of the site. Exit from the site was envisaged to be on to the Ringway West arm of the A340 Thornycroft roundabout. There are also a number of established trees. The site has limited parking. The indicative cost for this site was estimated to be £3.7m.


2. Viables


There are 2 houses on the Viables site. There is good access for pedestrians and potential for car parking. Whist a suitable size area, it is not the best configuration with the only way of accomodating an international size rink to be with all 1500 spectator seating located on the  west side. The location provided good visibility and good parking, the highest of the 3 sites. There is also space to replant trees. The location has a large building and there would be unbalanced seating. A large number of trees would need to be removed and access would need to be amended. The site sits awkwardly with the craft centre, hence design. The indicative cost for this site was estimated to be £3.8m.



3. Jays Close


The sites at Jays Close and Viables are both located within the Viables Industrial Estate and that whole area is protected within the local plan under policies E1 and E2, as an employment designation. However, there is sufficient flexibility within that policy to allow the potential change of use this would be, to a D use. It is the most regular shape of all the sites, providing the most efficient use of the space available. There is a large amount of bund on the site currently prevents development. If cleared the site could accommodate an international ice rink with seating for 1500. The site has the benefit of being able to provide other services for other facilities, such as a café for users of the business park. The site is less visible than the other two options. The hours of use would not conflict in usage, and existing surrounding areas could be used. The location was not the best, however. There were some unknowns, such as the bund, as it was unclear whether it was contaminated. Planet Ice’s parking requirements were not as strict as  ...  view the full minutes text for item 24/19


Community Environment and Partnerships work programme pdf icon PDF 368 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.


Councillor McCormick sought clarification on the issue of charge points for parking. The Interim Democratic Services Manager undertook to establish the position.  The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.


Resolved: That the report be noted.