Agenda and draft minutes

Venue: Virtual Meeting - Zoom Webinar. View directions

Contact: Democratic Services Team 


No. Item


Apologies for absence and substitutions


There were no apologies for absence or substitutions.



Declarations of interest


Cllr Vaux declared a non-pecuniary interest in relation to item 6 of the agenda as she was a board members of two saints.



Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.


The Chair advised that due to the lateness of the report which was not published five clear working days before the meeting, he had agreed to take item 7 for the following reason:


The report was published late to give Planet Ice the opportunity to consider the Council’s response to their proposal, No response had been forthcoming and Officers awaited feedback from Planet Ice on their proposals to repair the building.


Minutes of the meeting held on 20 January 2021 pdf icon PDF 219 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



The minutes of the meeting held on 20 January 2021 were agreed as a correct record.



Primary Care Presentation pdf icon PDF 482 KB

Contact Officer: David Covill

The Committee requested a presentation by a representative of the North Hampshire Clinical Commissioning Group to discuss concerns expressed by Members on behalf of local residents concerning the quality of service provision, specifically by General Practitioner (GP) surgeries. 

Representatives of the CCG have agreed to present to the Committee and answer questions. 


The Head of Borough Development and Implementation introduced the Clinical Commissioning Group (CCG) presentation by Dr Matt Nisbet and Alma Kilgarrif.


The Committee discussed the presentation and made the following comments:


·         There was concern around maintaining a “local feel” to healthcare as all CCG’s were due to merge in to one which would cover the whole of Hampshire and the Isle of Wight.


·         Some members raised a variety of questions in relation to issues they had been advised of by residents and questioned whether previously the CCG had failed to check or missed anything that had later caused issues.


·         Questioned whether the CCG had looked at the suitability of suppliers and checked that the agreed contracts worked correctly and regularly connected with public participation groups. Dr Nisbet responded that he felt that the questions were accusatory as they implied that the CCG had missed something. He further advised that if partners in a practice wished to take on an additional partner unless the CCG had very specific and evidenced quality concerns the CCG could not intervene. He also explained that the CCG would like to continue to work with the Council in the future.


·         Some members were expecting detail on any lessons learnt and questioned what the reasonable ratio of Drs to patients was and whether it was being hit.


·         The CCG advised that the Committee didn’t have a formal role in holding the CCG to account. The CCG had a relationship with the Council as a strategic delivery partner to assist the Council in improving the health and wellbeing of residents.


·         Some members raised the issue of practices having a very short response time for their consultations.


·         The CCG needed to have a stronger relationship with Patient Participation Groups (PPG)


·         Members would like to see some information on performance such as how the average wait times had changed over the years.


The Chair suggested that any further more detailed responses be provided after the meeting and that any specific issues could be passed on to the Cabinet Member.


Officers confirmed that they would liaise with the CCG in order to determine how best to provide members with information in the future.

Resolved: The Committee thanked the CCG for their presentation.



Care Leavers and Corporate Parenting Update pdf icon PDF 393 KB

Contact Officer: David Covill

This report outlines the council’s role in relation to the corporate parenting principles, particularly in relation to Hampshire County Council (HCC) care leavers living in the borough.


The Head of Borough Development and Implementation introduced the report which outlined the council’s role in relation to the corporate parenting principles, particularly in relation to Hampshire County Council (HCC) care leavers living in the borough.


The Committee discussed the report and made the following comments:


·         Further information was sought on the grants available specifically in relation to mental health that were available to individuals. Officers advised that there weren’t any specific grants for care leavers but there were a variety of grants given to organisations which supported young people.


·         Further statistical information was requested on number of people requesting support, the outcomes from that request and the number of care leavers that become homeless.


·         How successful was the Council at supporting care leavers into work.


·         In response to questions, Officers advised that they had not received a response on their bid for a youth hub.


·         Sought clarification on the support in place for vulnerable individuals who fall through the net.


The Committee requested information on how the housing process worked for care leavers.


Resolved: The Committee notes the report.




Ice Rink Update

Contact Officer: Jonathan Banham

This report provides the Committee with an update on the Ice Rink.


This report is to follow


The Chair introduced the report which provided the Committee with an update on the Ice Rink.


The Chair invited Sally Cashman to address the Committee, her comments included:


·         Thanked the members of the committee that had helped and supported the campaign to keep an ice rink in Basingstoke.  


·         Thanked the officers that had helped and answered her questions.


·         Felt that in spite of everyone’s efforts it did not seem that they were any further forward than 2 or 3 years ago.

·         It was time for the Council to accept that their actions in the past which were undoubtedly unintentional, made the Council partially culpable for the state of the rink.

·         Requested that a statement be issued after the meeting to update the many people that were keen to know what the latest situation was in relation to the ice rink before they voted in the forthcoming elections.

·         She wished all Councillors standing at the election in May good luck.


The Chair invited Heath Rhodes to address the Committee, his comments included:


  • Questioned whether the Committee aware of the discussions between the Council and Planet Ice where they offered to pay £50,000 p.a. as a return against the capital investment on the contribution to the scope of works requested for the repairs of the rink.


  • Standard Securities also offered to extend the ice rink users clause by a further 20 years.


  • Planet Ice previously offered £750,000 contribution towards repairs.


  • Planet Ice were not aware that there was a requirement for them to respond or provide any feedback before the meeting.


  • Disappointment was expressed that the rest of the item would be held in private session.


Officers responded that the issues raised would be discussed later during the private session.


The Cabinet member advised that an update would be provided to residents in due course.


The committee resolved that, due to the confidential nature of the information to be discussed, the committee passed a resolution that, by virtue of paragraphs 3 of Schedule 12A of the Local Government 1972, the public be excluded from the meeting.


On resumption of the meeting the Chair confirmed that the Committee had discussed the update and made a number of comments to Officers.


Resolved: The Committee notes the briefing note.



Community Environment and Partnerships work programme pdf icon PDF 207 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.


The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.


Councillor Cousens as lead member of the Recycling task and finish group provided a brief update and advised that a meeting had taken place where Officers and the Portfolio Holder gave positive news in relation to trials that had taken place at three flatted development locations which included new and improved signage which would then be rolled out across the borough.


The Assistant Democratic Services Officer advised that in relation to the Libraries Task and Finish Group, Hampshire County Council’s area manager for libraries had agreed to attend a task and finish group meeting which would be scheduled in the next few weeks.