Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 


No. Item


Apologies for absence and substitutions


There were no apologies for absence or substitutions.


Declarations of interest


There were no declarations of interest.



Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.


There were no urgent matters.


Minutes of the meeting held on 20 October 2021 pdf icon PDF 227 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



Reference was made to 15/21 of the minutes, the Committee requested that the minutes be amended to read that the Hospitals Place Shaping board could be included as a “sub group” of the place shaping board.


The minutes of the meeting held on the 20 October 2021 were confirmed as a correct record and signed by the Chair.


Referral from Council- West Ham Leisure Park - Wider Vision

This Council Resolves:


To involve the public in the development of a wider vision, and any specific new solutions.


To ensure they get their right to have their say, by referring this issue to the CEP committee.


The Chair introduced the referral from Council on the West Ham Leisure Park and advised the Committee that their views were sought on how the Council could work to involve the public in the development of a wider vision, and any specific new solutions.


The Chair then invited the Project Director (Basing View) to give the Committee a brief history of the project to date.


The Project Manager advised that a MAP (Members Advisory Panel) would be created to discuss the ongoing issues and that the plan of engagement would be brought to CEP in January.


The Committee discussed the motion and made the following comments:


  • Questioned whether creating a MAP went against the spirit of the motion and the request to involve the public. The Project Director responded that the public would be involved through public engagement similar to other projects such as the Town Centre Strategy.


  • Sought clarification as to when meetings of the MAP would be required. The Executive Director of Borough Development advised that the Portfolio Holders could arrange a meeting at any stage of the project as and when they felt that they needed wider political engagement.


  • Asked Officers to confirm that the Council was unencumbered by the previous relationship with New River Retail. The Project Director and Executive Director advised that the statement was correct.


  • Requested that the history of the project be included in the communications to residents.


  • Questioned how the members of the MAP would be selected. The Project Director advised that Group Leaders had been asked for nominations.



Referral from Council - Declare an Ecological Emergency pdf icon PDF 2 MB

To seek members views on the proposed approach towards taking forward the Ecological Emergency Motion - presentation to follow.


Council resolves to:


1.        Declare an Ecological Emergency.


2.        Maximise co-benefits from addressing Climate and Ecological Emergencies.


3.        Add ecological implications alongside those for climate and sustainability in Committee and Council reports, and embed ecological initiatives within all council work areas, including COVID recovery projects and programmes.


4.        Work with local communities, county, regional and national partners to promote landscape and habitat protection, restoration, expansion and connectivity, while devolving greater responsibility to genuinely-empowered community groups.


5.        Work with stakeholders to provide everyone, and especially children, with opportunities for learning about and reconnecting with nature.


6.        Ensure the Ecological (and Climate) Emergencies are strategic priorities for land use planning, planning policies and design guides, and protecting areas for habitat restoration and biodiversity gain.  Seek to incorporate biodiversity, nature recovery networks, green and blue infrastructure and ecosystems services into the Local Plan, Neighbourhood Plans and other initiatives.


7.        Create a register of natural assets and estimate the ecosystem services derived from those assets.


8.        Recommend to Cabinet that funding is provided to allow for the creation of an Ecological Emergency Strategy and action plan with progress on implementation being scrutinised by Communities, Environment and Partnerships committee and reported annually to Council.


The Cabinet Member for the Natural Environment and Climate Improvement introduced the presentation which sought the Committees views on the proposed approach towards taking forward the recently declared Ecological Emergency Motion.


The Chair invited Paul Beevers to address the Committee, his comments included:


  • Asked the Committee to note item 4 in the resolution which emphasised “devolving greater responsibility to genuinely empowered community groups” and advised that the task may require support as residents needed to be less compliant, more connected and self-reliant as addressing climate change was an opportunity to have less top down control.


  • The Council needed to view communities, community groups and umbrella organisations as customers and partners with more responsibilities. Councillors also needed to have an oversight of the challenges faced by conservation volunteers.


  • The presentation slide on the “Boroughs natural assets” were the headlines and did not include necessary facts such as assessments of the condition, extent and degree of fragmentation of the natural habitats as well as the reasons for and the consequences of declines. He further explained that securing baseline information both good and bad should be a priority.


  • Item 7 was an essential first step.


  • Good environmental policies were complex and may not be fully understood or assessed in the planning process and efforts to restore nature would have limited results if planning functions were unresponsive to environmental reasoning.


  • Community volunteers would be willing to contribute to a package on conservation grass cutting and clearing if it could remain in the work programme.


The Committee discussed the report and made the following comments:


  • Sought clarification on how planning processes could be integrated with the biodiversity work. The Cabinet Member responded that the design of the new local plan policies would be compliant with the Councils Climate and Biodiversity objectives.


  • It was important to map the data to show outcomes of the work carried out. The Interim Executive Director advised that the Manydown Development had a target of 12% biodiversity net gain.


  • Welcomed the approach of the Officers and Portfolio Holder to the declared emergency.


  • Would like to see the Borough’s social welfare and community groups involved to help to engage the younger generation as well as farmers and landowners.


  • Reference was made to moving the river Loddon back. The Cabinet Member advised that it was not a straightforward proposal but it was being considered along with other options.


  • Questioned the benefit of declaring an Ecological emergency when there were other issues such as the housing crisis which were in conflict. The Cabinet Member advised that by declaring an emergency it gave a voice to the ecological arguments and advised that it was a fine balance.


  • Some Members felt that the Council wasn’t best place to deliver on the issues and raised that there had also been plans to develop on the North Wessex Downs AONB. The Cabinet Member advised that work had already been progressed and that all planning applications had to be determined on its own merits.



Community Safety Presentation pdf icon PDF 892 KB

Contact Officer: Daniel White

The Committee will receive an update and presentation on Community Safety services.


·         Community Safety Team update one year on (from returning to an in house team)


·         Community Safety Partnership- priorities and joint working


·         Overview of current Community Safety projects


The Community Support Manager introduced the Presentation which gave the Committee an update on the Community Safety Team a year on from returning to an in house team, the Community Safety Partnership and an Overview of current Community Safety projects.


The Community Support Manager also introduced Sergeant Ian Davis to the Committee who had attended the meeting to answer any questions which fell under the police’s remit.


The Committee discussed the presentation and made the following comments:


  • Requested a breakdown on the different types of anti-social behaviour reported.


  • Rural crime was raised as an issue and it was requested that the CSPOs contact the parish councils to explain who their representative was and how to contact them. The Community Support Manager advised that a map of which CSPO’s covered which areas was available on the website but they would circulate a copy to the Committee after the meeting.


  • Questioned where drug related crime was covered by the Community Safety Partnership and acknowledged that the impact of drug related crime was the strongest link with Community Safety but felt that it should be reflected more clearly in the mission statement.


  • Sought clarification on the work carried out on Prevent. Sergeant Ian Davis advised that it was a multi-agency operation and that the process was to identify, engage, support and prevent. 


  • Questioned the arrangements in place for enforcement of E scooters. Sergeant Davis responded that it was recognised as an issue but it was not really reported to the police by residents. The police would work to first engage and educate individuals and then enforce as often it was young people. If the police had to use enforcement it would result in the vehicle being confiscated and the individual having points on a license or shadow license. He also acknowledged that E scooters were often used to commit other crimes such as drug dealing and it was hard to identify individuals.


  • The Police did not encourage residents to become involved in stopping any individuals on E Scooters.


  • In response to a question on litter, the Community Support Manager advised that there was a zero tolerance on littering within the borough and that CSPOs had the ability to issue fines.


  • In relation to a query, the Community Support Manager explained that the recent alcohol Public Space Protection Order would run for three years but it could be extended after the period had expired.


  • Acknowledged that when used correctly E scooters were a good environmentally friendly option.


  • Questioned whether officers would welcome councillors promoting community engagement schemes.


  • Suggested that a joint communication from the police and Council be released to explain the risks of E scooters.


  • Requested a response on whether the Borough had suitable coverage of Neighbourhood Watch schemes.


  • In response to a question on the best way for councillors and residents to communicate issues to the police, Sergeant Davis advised that residents should report through the normal channels such as dialling 101 or via the website. The Community Support Manager advised  ...  view the full minutes text for item 26/21


Community Environment and Partnerships work programme pdf icon PDF 288 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.


The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.


The Chair advised that:


·         The Ice Rink update, a review of grass cutting and a presentation from BVA (Basingstoke Voluntary Action) would be brought to the December meeting.


·         A report on fly-tipping, the Cultural Strategy and a presentation from the CCG (Clinical Commissioning Group) on out of hospital care would be brought to the January meeting.


·         The March meeting would discuss the Climate Change update as well as potentially, a briefing from the Citizens Advice Bureau, update on the Anvil Trust and community grants.


·         The Community Deliver Strategy, Leisure Park Update, Town Centre Strategy (spring), EDI outcomes report and update on the Camrose were still to be timetabled.