Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video Recording

No. Item


Apologies for absence and substitutions


Councillor M Taylor was replaced by Councillor C Regan.


Declarations of interest


There were no declarations of interest.



Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.


There were no urgent matters.


Minutes of the meeting held on 19 December 2018 pdf icon PDF 220 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



The minutes of the meeting held on 19 December 2018 were confirmed as a correct record and signed by the Chair.



Recommendation received from Council

At the meeting of the Council held on 13th December 2018, the following motion was referred to the Community Environment and Partnerships Committee.


·         Recommends the Community Environment and Partnerships committee review the current CSPO operation, ensure that it is adequately supported, explore the options for more powers and putting more CSPO’s on the ground. Council believes that the CEP Committee would be best placed to undertake this piece of work.


1)    Since 2010 funding for the police in England & Wales has decreased, in real terms, by nearly a fifth, and there are 20,000 fewer officers. This urgently needs addressing.


2)    Basingstoke residents like all communities still yearn for that reassuring sight of the bobby on the beat.


3)    Council notes that whist it has no direct powers over policing, key priorities of our Council Plan are to Improve our resident’s quality of life and Support a Borough all feel safe in. Since 2010 we have relied on the invaluable services of our CSPO’s to help give residents some assurance.


4)     Our Community & Safety Patrol Officers are accredited by the Police and already perform a large number of roles within our wards.


5)    Our CPSOs work closely with police officers and police community support officers (PCSOs), local retailers and residents to help reduce crime, improve community safety and provide reassurance.


6)    We recognise the commitment and professionalism of our Police and wish to do what we can as a Council to support them in their duties during these difficult times.


The Committee agreed that this item would be covered under the work programme.



Serco Update pdf icon PDF 84 KB

Contact Officer: John Elson

An opportunity to ask representatives from Serco questions in relation to the waste contract.


The Head of Environment & Technical Services and representatives from Serco and the joint waste client team gave a detailed presentation to the Committee which included an overview of the contract, the activities and campaigns carried out both before and after the start of the contract and some of the improvements that had made to the service.


The Chair invited visiting speaker Claire Isbester to address the Committee, her comments included:


  • Felt that the contract was contradictory to the Councils sustainability policy as

most of the remaining waste was incinerated by an electricity only incinerator which produced more carbon dioxide than power stations.



  • The Borough could recycle much more and currently had a lower recycling rate than many other authorities.


The Head of Environment & Technical Services responded that they wanted to work together with residents to help to further improve the service. He also clarified that Hampshire County Council (HCC) specified how the Borough Council dispose of waste and that they would like to do more but were constrained in what they could achieve.


The Chair then invited visiting member Cllr J Westbrook to address the Committee, her comments included:


  • There had been a number of missed collections including general waste, recycling and glass boxes.


  • Some assisted collections had also been missed and clarification was sought as to whether it was correct that there was an in cab warning system in place in order to stop missed assisted collections.


  • Had there been any changes to collection points and routes and if so how had these been communicated to residents.


In regard to communal bin stores,


  • Should the emptied bins be returned to their original positions as this had not happened in the past and some residents struggled to move them.


  • Much of the recycling in the bin stores had been incorrectly placed in bags and what could be done to try and stop this.



The Cabinet Member for Regulatory Services and the Environment and officers responded that:


  • Councillors should inform officers of any specific repetitive issues so that they could be looked into in more detail.


  • The bins in the communal stores should be returned to their original positions.


  • The assisted collection in cab warning system was in place.


  • There had been no changes to routes.


  • Officers would check to see if any collection points in the area had changed but confirmed the process for such changes would involve a letter to residents to consult with a follow up letter to confirm any action.


  • A key part of updated messaging was that any recycling ready for collection should be clean, dry and loose.


The Committee discussed the vision and made the following comments:


There was concern as to whether the missed collections would continue, officers confirmed that since the handover period and the crew’s constant use of the new system, the number of missed collections had decreased.


Clarification was sought in regard to bins damaged by the bin crews. The Committee was informed that requests for replacement bins would be looked  ...  view the full minutes text for item 47/18


Community Environment and Partnerships work programme pdf icon PDF 296 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.


The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.


The Committee agreed to appoint a task and finish group to in order to review the following recommendation from Council;


Recommends the Community Environment and Partnerships Committee review the current CSPO operation, ensure that it is adequately supported, explore the options for more powers and putting more CSPO’s on the ground.


Councillors J Westbrook, C Regan and Cllr G Watts were appointed to the CSPO task and finish group, Democratic Services would contact the group leaders in order to appoint further representatives.


Officers would follow up on the two items to be timetabled to see if either the Ice Rink Update or Funding & Management of Borough Land for Biodiversity could be brought to the June meeting of the Committee with the Ice rink as the priority.