Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Items
No. Item

1/19

Apologies for absence and substitutions

Minutes:

There were no apologies for absence or substitutions.

2/19

Declarations of interest

Minutes:

There were no declarations of interest.

3/19

Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.

Minutes:

There were no urgent matters considered.

4/19

Appointment of Vice-Chair

To appoint a Vice-Chair of the Community, Environment and Partnerships Committee for the 2019/20 Municipal year.

Minutes:

Councillor Kerri Carruthers was appointed as Vice-Chair of the Community Environment and Partnerships Committee for the 2019/20 municipal year.

 

5/19

Minutes of the meeting held on 13 March 2019 pdf icon PDF 224 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

 

Minutes:

Councillors requested that the wording of the minutes of item 54/18 be amended as any reference to PM25 should read PM2.5.

 

The Committee requested a written response from Officers as to why it would not be appropriate for the Council to monitor PM2.5 and PM10.

 

Subject to the amendment, the minutes of the meeting held on the 13th March 2019 were confirmed as a correct record and signed by the Chair.

 

6/19

Tree Appeal Single Issue Panel

Five members and two reserves are required.

 

Current membership: Councillors M Westbrook, P Frankum, R Hussey, N Robinson and K Carruthers

 

Reserves: Councillor T Capon and Councillor D Potter

 

Minutes:

Five members and two reserves were required.

 

Councillors M Westbrook, P Frankum, N Robinson and K Carruthers were appointed.

 

Reserves: Councillor T Capon and Councillor D Potter were appointed.

 

7/19

Update on the Ice Rink pdf icon PDF 296 KB

Contact Officer: Mike Bovis

This report updates members of the Committee on the actions resolved by the Committee at its meeting held on 27 June 2018.

Additional documents:

Minutes:

The Cabinet Member for Regeneration and Property introduced the report which gave an update to the Committee on the actions previously resolved by the Committee. The report also gave members an opportunity to comment on the current approach and the 5 possible temporary sites.

 

The Chair invited visiting speakers Jordan Barry, Helen Richards and Karl Blackmore-Squires to address the Committee, their comments included:

 

  • Although the Viables site seemed most appropriate due to the fact it was in a business park, the safety, accessibility and environmental concerns would need to be thoroughly investigated and addressed.

 

  • The Down Grange Site would cause issues for Pack Lane as there would be an increase in traffic flow for an already busy area.

 

  • Brighton Hill Playing Fields had limited parking capacity and there were concerns as to the safety of the nearby roundabout and whether it could deal with any extra traffic volumes in what was mainly a residential area

 

  • It is important to have an Ice Rink in the Borough but it should work for users, residents and the environment.

 

  • In regard to the War Memorial Park site it is of historical and ecological significance, the public have shown that they were against any loss of this green space. The Old Common had been given advanced protection in the latest version of the Green Infrastructure Strategy.

 

  • Due to the time constraints of ensuring that there would be a temporary Ice Rink, could Planet Ice be given a deadline for submitting their planning application?

 

  • Would the council be prepared to support Planet Ice with their planning application?

 

The Portfolio Holder responded that:

 

  • He acknowledged that the Speakers had raised some good points

          such as highlighting the history of the Old Common.

 

  • As the current Ice Rink could fail at any time, the proposed sites had been looked at as a matter of urgency and so may not be suitable.

 

  • The Council would look to go through the process as soon as possible; The Council could support any planning application as a landowner but the planning authority would be independent and could only support it based on planning merits.

 

The Chair then invited visiting members Cllr G James and Cllr T Robinson to address the Committee, their comments included:

 

  • There was no commitment to a permanent location for the Ice Rink in the report.

 

  • A number of the potential sites were protected by the Green Infrastructure strategy (GI)

 

  • None of the proposed sites had adequate parking arrangements

 

  • Across from the Thornycroft roundabout site was a much larger site owned by Hampshire County Council (HCC), had the Council enquired as to whether that area could be used.

 

  • Also owned by HCC was the 5 aside football pitch in Brighton Hill could that site also be used.

 

  • That the Council could be open to legal challenge if they were to allow another company to use land which they had rejected companies from using previously.

 

8/19

Update on Modern Slavery pdf icon PDF 331 KB

Contact Officer: Stephanie Cordon

Members of the Committee are asked to note the actions taken and planned in relation to modern slavery.

Additional documents:

Minutes:

The Cabinet Member for Communities, Culture and Partnerships introduced the report and Caroline Ryan from Safer North Hampshire, who gave a detailed presentation to the Committee. The presentation included an update on the actions taken and planned in relation to modern slavery and identifying potential victims.

 

The Committee discussed the report and made the following comments:

 

  • Requested that the slides from the presentation be circulated to the Committee.

 

  • Requested that a copy of the Councils whistleblowing policy be circulated.

 

  • Acknowledged that the Transparency statement was based on a national model.

 

  • Requested that a further Member briefing or training session on Modern Slavery be arranged and that Parish Councils also be included.

 

Resolved:  The Committee

 

1)    Thanks the Portfolio Holder and Officers for their presentation.

 

2)    Notes the ongoing partnership work to tackle modern slavery and raise awareness within Basingstoke and Deane and the Safer North Hampshire Partnership area. 

 

3)    Notes the Modern Slavery Transparency statement.

 

9/19

Community Environment and Partnerships work programme pdf icon PDF 361 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.

Minutes:

The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.

 

The Chair confirmed that the update report for the Ice Rink would be scheduled for the July meeting of the Committee.

 

During the discussion of the work programme, issues were raised regarding Stratton Park Pavilion; The Executive Director of Borough Development suggested that they review a report that had been produced recently regarding community buildings and the state of repair at the next meeting of the Committee.

 

The Committee agreed to continue the work of both the CCG and CSPO task and Finish Groups.

 

Councillors T Jones, J Vaux, S Mahaffey and C Wooldridge were appointed to the CCG task and finish group. Councillors D George, A McCormick and K Taylor were also reappointed to the group.

 

Councillors J Westbrook, C Regan and G Watts were reappointed to the CSPO task and finish group. The Conservative group would put forward their nominations after the meeting.