Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 


No. Item


Apologies for absence and substitutions


There were no apologies for absence or substitutions.


Declarations of interest


There were no declarations of interest.



Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.


There were no urgent matters.


Minutes of the meeting held on 18 December 2019 pdf icon PDF 234 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



Councillors requested that the wording of the minutes of item 32/19 be amended as any reference to Passive House design should read Passivhaus.


Subject to the amendment, the minutes of the meeting held on the 18th December 2019 were confirmed as a correct record and signed by the Chair.


B Love Review and update pdf icon PDF 430 KB

Contact Officer: Ross Harvie

This report reviews and updates the Committee following the 2019 B Love event.

Additional documents:


The Cabinet Member for Communities, Culture and Partnerships introduced the report which reviewed and provided the Committee with an update following the 2019 B Love event.


The Committee discussed the report and made the following comments:


·         Questioned the early bird scheme and the amount of tickets sold. The Arts and Events Manager advised that the 3 month lead in time worked well and that roughly 2% of tickets sold were early bird tickets with 94% sold in the last week, which was weather related.


·         Reference was made to E-ticketing and how the Council could make the B Love festival paperless and plastic free. The Arts and Event Manager responded that attendees did not need to print off their tickets and instead could use their barcode, E-tickets or text. Last year the festival introduced reusable cups which were available for purchase and they were continuing to work with climate change colleagues to make the festival more sustainable and reduce the use of single-use plastic bottles as more water outlets would be available.


·         Queried why tickets were sold by a third party. The Arts and Events Manager explained that they used a specialist external ticket company as they could deal with the high volumes of ticket sales in last 24hrs and could capture useful data such as the location of festival goers at a ward level which enabled the Council to understand its audience more fully and relieved pressure on internal officers.


·         Acknowledged that the reduction of stages did not reduce the amount of music on offer. Some stages had been amalgamated to include grime, hip-hop and drum and bass. The Acoustic stage had been merged with soul, funk and reggae stages.


·         In response to questions relating to the food vans, officers confirmed that the event charged £750 per stall and that they were able to support local businesses through the economic development plan especially local pubs and bars particularly those on London Street.


·         Great to see that in three years the event had improved and increased attendance and that for many people it was the only event they attended.


·         Basingstoke should be proud of its cultural offer and Members would like it to stay as a small family friendly festival.


·         In response to accessibility queries, the Arts and Event Manager advised that there were raised platform and access stewards at the event, Carers were admitted for free and adult concessionary tickets were available. There was also a diverse line-up at the event.


·         Members were keen to do what they could locally to promote the event and requested that a copy of the sponsorship pack be circulated to all members and that an email detailing the event be sent to all parish councils.


·         Councillor Kinnear acknowledged that all wards had been represented at the event but requested a written response detailing the exact number of individuals from the Kingsclere ward.


·         Members would like to see B Love kept as a Basingstoke Council run event in its current size and format.


·         Good to  ...  view the full minutes text for item 38/19


Care Leavers and Corporate Parenting Update pdf icon PDF 452 KB

Contact Officer: Samantha Charlton.

This report outlines the council’s role in relation to the corporate parenting principles, particularly in relation to HCC care leavers living in the borough.


The Cabinet Member for Homes and Families introduced the report which outlined the council’s role in relation to the corporate parenting principles, particularly in relation to HCC care leavers living in the borough.


The Chair invited visiting Member Councillor M Westbrook to address the Committee. His comments included:


  • He was pleased to see the report brought to the Committee.


  • Basingstoke & Deane Borough Council was the first of Hampshire’s 11 districts to declare a council tax exemption for care leavers which the Council should be proud of.


  • The Council had a role as corporate parents to support these young people.


  • The Council should consider offering free or discounted public transport to care leavers to allow them to better access services such as Dentists, Doctors and Mental Health appointments.


  • Fuel poverty was an issue for many care leavers.


  • The Council should also consider discounts on leisure activities.


The Committee discussed the report and made the following comments:


  • Would like to help individuals in regard to transport issues such as a system where they received a 100% discount in the first year and it slowly decreased yearly.


  • Would like to see more concessions for leisure activities such as the Basingstoke Sports Centre.


  • Acknowledged that fuel poverty was an issue and that the Council currently worked with Citizens Advice, but suggested that the Council look at working with an energy provider in order to offer guidance on issues such as direct debits, quarterly billing and the potential for a discounted tariff.


  • Felt that the report was an interesting piece of work in an important area.


  • Combating loneliness was an important issue and recognised that many young people fell between services.


  • Were pleased that Care Leavers could choose to live anywhere in the Hampshire County Council area.


  • Would like to see more information on the social and housing support options and services that were available.


  • Information was sought on whether the available grants were protected in the Councils budget. The Cabinet Member agreed to provide a written response on the matter.


  • Felt that the staying put policy was a good option.


  • Acknowledged that the Council tax relief scheme relied on individuals applying for it which they were encouraged by the Housing team to do.


  • Noted that private renting was an expensive option for individuals.


  • Pleased that care leavers were still supported after the age of 18.


Resolved: The Committee;


  1. Thanks Officers from Basingstoke and Deane Borough Council and Hampshire County Council for their hard work.


  1. Requests that officers return to a future meeting of the Committee to provide an update.



Community Environment and Partnerships work programme pdf icon PDF 356 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.


The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.


The Chair advised the Committee that the item on the bin and broom service had been scheduled for the meeting due to be held on the 24 June 2020. The Committee stressed that they would like the voice of residents included in the review for example by carrying out a resident’s survey.