Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video Recording

Items
No. Item

1/18

Apologies for absence and substitutions

Minutes:

Councillor D Sherlock was replaced by Councillor G Falconer.

 

2/18

Declarations of interest

Minutes:

There were no declarations of interest.

 

3/18

Appointment of Vice-Chair

To appoint a Vice-Chair of the Manydown Overview Committee for the 2018/19 Municipal year.

 

Minutes:

Councillor G James was appointed as Vice-Chair for the municipal year of 2018/19.

4/18

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

5/18

Minutes of the meeting held on 31st January 2018 pdf icon PDF 199 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on the 31 January 2018 were confirmed by the committee as a correct record and signed by the Chair.

 

6/18

Manydown Project Update Report pdf icon PDF 396 KB

Contact Officer: Andrew Reynolds

 

To provide an update on the progress of the Manydown Project and the Outline Planning Application

Additional documents:

Minutes:

The Cabinet Member for Property and Development introduced the report which provided an update on the progress of Phase 1 of the Manydown Project.  He advised that the project continued to progress its work to obtain Outline Planning Permission and to enter into contract with the selected Private Sector Partner in order to promote and deliver the development. The Outline Planning Application was submitted to the Local Planning Authority on 1 March 2017 and had been subject to a statutory consultation process.  He was pleased to report that today the updates to the application had been submitted to the Local Planning Authority with the aim to obtain Outline Planning Permission in Autumn 2018.

 

The Committee discussed the report and made the following comments which included:-

 

§    The Committee acknowledged and supported the first parcelto deliver approximately 600 units of which 240 would be affordable units.  It would comprise of 70% to be affordable rented and 30% intermediate rent/part own which included shared ownership and shared equity.

. 

§    Concern was expressed with the key principle which underpinned the affordable housing proposal stated in the report.   The method would meet evidence needs and demands of local people with an approach which would follow ‘balanced flexibility’ in terms of being flexible and innovative with justification for variations.

 

§    The Committee agreed that as landowners the Council should be compliant with the provision of 40% affordable housing with a 70:30 split in line with the current Local Plan Policy CN1 through all phases of the delivery.

 

§    The Committee were mindful that the current policy CN1 could be amended at a Council Meeting in the future but stated as a landowner they should set by example and always conform to the local plan policy.

 

§    It was highlighted that the development needed to be viable and members thought that it could in part be achieved through bids for government funding which they welcomed and encouraged.

 

§    Members requested for the Affordable Housing Statement to be circulated to the Committee via email.

 

§    Members asked for the modelling data/information to be supplied to advise the queuing traffic times on the B340 junction.

 

§    Critical that the timescale of the roadworks would be communicated to residents.

 

§    It was asked for the current programme of timescales to be noted as follows:-

 

·         The Outline Planning Application to be determined at the Development Control Committee October or November 2018.  If approved a start on site late 2019 with construction to commence in 2020.

 

§    The Committee advised that they would like a detailed report on the Section 106 Agreement to be timetabled for a future committee.

 

§    Concern was expressed on the future roadworks at the junctions connected to the Manydown site and the potential delayed journey times.  The Project Director agreed to investigate and update the Committee with further information.

 

§    The Manydown Project Team were thanked for all their hard work to date.

Resolved:   That the Manydown Overview Committee:

 

§   notes the progress made with  ...  view the full minutes text for item 6/18

7/18

Manydown Delivery Vehicle Report - Governance and Procurement pdf icon PDF 408 KB

Contact Officer:  Andrew Reynolds

This report provides an update on the procurement process for appointing a private sector partner (PSP) for the Manydown Development Joint Venture (JV) vehicle; and an update on the governance arrangements for Top Co, the limited liability partnership (LLP) between Basingstoke and Deane Borough Council (BDBC) and Hampshire County Council (HCC).

 

Additional documents:

Minutes:

The Project Director explained to the Committee the reason that the report had not been brought to the Committee prior to the Cabinet Meeting held on the 10th July.  He stated that the report was initially a technical report which would set up Top Co but became more substantive and due to the lack of availability of individuals and a time slot, the arrangement of an additional Manydown Overview Committee was not possible in the timescale. 

 

The Cabinet Member for Property and Development introduced the report which provided an update on the procurement process for appointing a private sector partner for the Manydown Development Joint Venture vehicle; and an update on the governance arrangements for Top Co, the limited liability partnership between Basingstoke and Deane Borough Council and Hampshire County Council.

 

He stated that continued progress had been made with the procurement process for appointing a private sector partner to be a partner with Top Co in the chosen Delivery Vehicle Dev Co to deliver the Manydown Phase 1 project. The councils continued to finalise the governance structures and operational arrangements for Top Co.  These arrangements were based on the governance framework that was endorsed by the Manydown Overview Committee and approved by the Manydown Executive Committee at its meeting in June 2016.

 

The Cabinet Member for Property and Developmentconfirmed that at the Cabinet Meeting held on the 10th July a decision had been made to nameTop Co as The Manydown Garden Communities Limited Liability Partnership.

 

The Committee discussed the report and made the following comment:-

 

§    It was suggested that Manydown Overview Committee should have oversight and scrutiny of the process of the delivery stage of Phase 1 rather than just be consulted as stated in the report. 

 

§    It was confirmed that Manydown Overview Committee’s role and work programme would be reviewed in respect of the new governance arrangements by the Project Director in consultation with the Chair.

 

Resolved:   That the Manydown Overview Committee:

 

§  Notes the progress made to establish the Delivery Vehicle for the Manydown Phase 1 project;

§  Notes the progress made on the Top Co governance arrangements; and

Reviews and provides comments on the contents of this report which will be considered by the Portfolio Holder.

8/18

Review of work programme pdf icon PDF 86 KB

The committee is asked to note and review its Work Programme.

Minutes:

The Project Director confirmed the work programme and advised that the project update report timetabled for 17th October would include the role and function of the Section 106 Agreement as requested by the Committee.

 

The Committee noted the work programme and asked that representatives of the students who would attend the four day workshop in August be invited to present their outcomes to the Members prior to a future Committee Meeting.

 

Members requested that a meet and greet event be arranged for representatives of the preferred bidder and all councillors.