Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Stefan Robinson 

Items
No. Item

13/15

Also Present

Minutes:

Councillor J Izett - Cabinet Member for Finance and Resources

Hilary Satchwell from Tibbalds (Consultant)

Jerry Freeman from GVA Grimleys (Consultant)

 

14/15

Apologies for absence and substitutions

Minutes:

Councillor N Robinson was replaced by Councillor M Tucker

 

15/15

Declarations of interest

Minutes:

Councillor D Potter declared an interest on the grounds that his partner’s daughter worked for a company employed as a consultant on the Manydown Project. However, to the best of his knowledge, she was not involved in any work linked to the Manydown project. He also referenced his address.

 

16/15

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent items

 

17/15

Minutes of the meeting held on 2 November 2015 pdf icon PDF 278 KB

Minutes:

The Minutes of the meeting held on 2 November 2015 were confirmed as a correct record and signed by the Chairman.

 

18/15

Manydown Project - Update pdf icon PDF 607 KB

Contact Officer: Richard Bayley

This report provides an update on the progress made with the Manydown project.

 

Additional documents:

Minutes:

The Chairman invited the Cabinet Member for Finance and Resources to introduce the paper which provided an update on progress made with the Manydown Project. He explained that there had been further discussions with regards to the safeguarding of a railway crossing and a revised inset map. The public engagement process was going well and there had been plenty of interest from residents in the consultation process. He said that three initial strategic layout options had emerged as part of the consultation process; a compact centre, a western focus linear street and a linear high street. The Cabinet Member highlighted the financial implications of the development, explaining that various budget approvals were being sought, which are covered in the report.

 

The Chairman invited the committee to ask questions and make comments. The committee’s comments included:

 

  • The level of traffic and congestion on the roads is likely to increase substantially once residents have moved into the Manydown area. This, alongside the availability of parking facilities, is a primary concern. Roads and traffic management systems should be suitably linked with the current infrastructure as not to overwhelm any specific areas.

 

  • A range of employment types should be considered as part of the development, including non-traditional sectors such as arts.

 

Committee members asked several questions around the provision of schools on Manydown, and suggested that there needed to be a joined up approach between Basingstoke and Deane and Hampshire County Council (HCC). Officers clarified that HCC were interested in discussing the provision of new schools on Manydown within the context of current demographic figures.

 

The consultant from Tibbalds clarified that consideration could be given to any planning restrictions that could be placed on the number of betting shops and hot food take away establishments. Also, bus routes were intended to be direct to the leisure park and the town centre. The officer clarified that as part of the masterplan consultation, they would be looking for feedback on a range of issues including what type of country park residents would like on Manydown. Furthermore, joint governance arrangements between Basingstoke and Deane and HCC would be explored in the near future.

 

Resolved:

 

The committee notes the progress made with the Manydown project and the request to the Manydown Executive Committee to bring forward some additional funding from the Manydown Reserve into 2015/16.

 

19/15

Manydown Project - Draft Principles and Draft Objectives pdf icon PDF 409 KB

Contact Officer: Richard Bayley

This report sets out the initial drafts of the guiding principles and objectives for the Manydown project for comment.

 

Additional documents:

Minutes:

The Chairman invited the Cabinet Member for Finance and Resources to introduce the paper which set out initial drafts of the guiding principles and objectives for the Manydown project. The Cabinet Member explained that these principles would be a reference point for the development, and they would be refined before being formally adopted. The principles could also be used as a measure of success of the development. He said that the objectives outlined how the council intended to pursue the Manydown project and would inform what should be expected of any Joint Partner in the project.

 

The Chairman invited the committee to ask questions and make comments. The committee’s comments included:

 

  • The primary objective should be about helping people to find housing that is affordable in an exemplary development, and this objective should be given a greater weight than the council’s interest in maximising financial returns.

 

  • The language used in the draft principles paper was not very specific, meaning that many of the draft principles could be interpreted in different ways by different stakeholders. The draft objectives need to explicitly reference current local housing policies and the language used should be more explicit and clear because our partners need to sign up to them. The Cabinet Member explained that officers could look at making references in the draft objectives to the Local Plan more explicit, but it should not be exhaustive.

 

The Cabinet Member explained that the council could decide how best to reinvest any returns made on the Manydown development, and reinvestment in the Manydown project is proposed in another objective. The Strategic Project Director for Manydown clarified that one of the ways affordable housing could be achieved on the site is to reinvest any proceeds. The officer explained that revisions would be made to the draft principles prior to inclusion in the masterplan consultation documentation, and the revised objectives would be included in the full Outline Business Case which would be used to seek approval for the procurement process at the Manydown Executive Committee in March 2016.

 

The Strategic Project Director for Manydown asked if members could provide him with any detailed comments or amendments to the wording of the draft principles and draft objectives.

 

Resolved:

 

The committee recommends that the language used in the Draft Principles and Draft Objectives papers need to be more explicit and clear about the standards and policies that will guide the Manydown Development.

 

20/15

Manydown Project - Joint Venture options pdf icon PDF 548 KB

Contact Officer: Richard Bayley

The report includes an analysis of the principal Joint Venture options available to Basingstoke and Deane Borough Council and Hampshire County Council as joint landowners of the Manydown project. It recommends that further analysis is undertaken on a type of Strategic Master Developer Joint Venture route.

 

Additional documents:

Minutes:

The Chairman invited the Cabinet Member for Finance and Resources to introduce the paper which outlined the various joint venture options available to Basingstoke and Deane and HCC for the delivery of the Manydown project. He recommended that further work be carried out on the strategic master development option (option 4).

 

The Chairman invited the committee to ask questions and make comments. The committee’s comments included:

 

  • Councillors should be involved in the tendering process for the joint partner in the Manydown Project and officers should keep them informed about opportunities to contribute. 

 

In response to questions, the Strategic Project Director explained that the procurement process together with member involvement would be outlined in the full Outline Business Case for discussion by the Manydpwn Overview Committee and then approval by the Manydown Executive Committee in March 2016. 

 

At the committees request, the chairman moved that the meeting enter private session in light of the remaining exempt items on the agenda under paragraph 3 (information relating to the financial or business affairs of any particular person - including the authority holding that information) of Schedule 12a of the Local Government Act 1972. The majority of the private session was spent asking questions of clarification, explanation and understanding in relation to the papers. The Chairman then brought the committee back into public session.

 

Resolved:

 

The committee:

 

1.      Supports the Strategic Master Development Joint Venture option (option 4 in the report).

 

2.     Notes the progress made with the analysis of Joint Venture options for the delivery phase of the Manydown project.

 

21/15

Review of Work Programme

Minutes:

The Strategic Project Director for Manydown provided an overview of the upcoming work scheduled for the Manydown project, and the committee agreed the work programme as timetabled. 

 

22/15

Confidential / exempt items for information