Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Stefan Robinson 

Link: Video recording

Items
No. Item

23/15

Also Present

Minutes:

Councillor J Izett - Cabinet Member for Finance and Resources

Scot Morrison from Pinsent Masons (Consultant)

Jerry Freeman from GVA Grimleys (Consultant)

 

24/15

Apologies for absence and substitutions

Minutes:

There were no apologies received

 

25/15

Declarations of interest

Minutes:

Councillor D Potter declared an interest on the grounds that his partner’s daughter worked for a company employed as a consultant on the Manydown Project. However, to the best of his knowledge, she was not involved in any work linked to the Manydown project. He also referenced his address.

 

26/15

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent items

 

27/15

Minutes of the meeting held on 14 January 2016 pdf icon PDF 217 KB

Minutes:

The Minutes of the meeting held on 14 January 2016 were confirmed as a correct record and signed by the Chairman.

 

28/15

Manydown Project - Update

Contact Officer: Richard Bayley

This report provides an update on progress with the Manydown project.

 

Minutes:

The Chair invited the Cabinet Member for Finance and Resources to introduce the report which provided an update on progress made with the Manydown Project. The report provided an update on the Local Plan, and progress made on the safeguarding for a potential railway crossing at some point in the future and a planning performance agreement. The report also delivered an update on the Oakley and Deane Neighbourhood Plan and the public engagement elements of the Manydown project. The Cabinet Member explained that a significant number of people attended consultation drop-in sessions around the borough. The Strategic Project Director for Manydown added that it was the intention to bring the Department for Communities and Local Government (DCLG) Studies to the Manydown Overview Committee in June 2016.

 

In response to questions, the officer explained that at the examination in public, the inspector suggested that the policy criteria in the Local Plan for Manydown and the western bypass should be downgraded from a policy criteria. He also explained that the increase in the budgeted project spend was a result of additional geotechnical and environmental surveys being conducted, and work on the Manydown project being brought forward.

 

Resolved:

 

The committee notes the progress made with the Manydown project.

 

29/15

Manydown Delivery vehicle - Outline Business Case pdf icon PDF 566 KB

Contact officer: Richard Bayley

This report sets out the outline business case for the proposed delivery vehicle that it is proposed by BDBC and HCC as joint landowners of the Manydown project to go out to market to procure a private sector partner pending further work on the project governance and procurement documentation.

 

Additional documents:

Minutes:

The Chair invited the Cabinet Member for Finance and Resources to introduce the report which considered the outline business case (OBC) for the Manydown Project delivery vehicle. The Cabinet Member explained that the OBC analyses different delivery strategies, and it had been developed to comply with HM Treasury business case requirements for public sector organisations investing in large scale projects such as Manydown. He explained that there was agreement to pursue the joint venture option (option 4) or types of it. The report also identified tax issues, a timetable for procurement and the next steps in the project.

 

In response to questions, the officer explained that the lengthy procurement process for selecting a joint venture partner is such because the size of the project requires that extensive procedures are followed in line with legislation. Scot Morrison, from Pinsent Masons, provided the committee with specific details on how the procurement process would be carried out. The officer clarified that the preferred route would be to test the market for partners who could work with the council on a joint venture project that directly delivers between 50% and 100% of the project and sells the remaining proportion as serviced plots of land.

 

At the committees request, the Chair moved that the meeting enter private session in light of the remaining exempt items on the agenda under paragraph 3 (information relating to the financial or business affairs of any particular person - including the authority holding that information) of Schedule 12a of the Local Government Act 1972. The majority of the private session was spent asking questions of clarification, explanation and understanding in relation to the papers. In accordance with the exempt nature of the items discussed, private minutes for this meeting are featured in appendix 1 for the same reasons listed previous.

 

Resolved:

 

1)  The committee supports:

 

a)    The intention to undertake further soft market testing as part of the preparation of the procurement documentation necessary to go to the market.

 

b)    The intention to identify a private sector partner based on types of a Strategic Master Developer (SMD) (option 4 within the report) as set out in paragraph 3.4.8 of the report.

 

c)    Exploring the possibility of using modern build technologies on the Manydown development.

 

d)    Exploring the possibility of using utility trenches on the Manydown development.

 

e)    Ensuring that there is a strong emphasis on quality in the evaluation framework that it used to procure a private sector partner.

 

f)     Exploring how the application of a Design Code would provide consistency in the quality and design styles of buildings across the Manydown development at the appropriate time and point in the progression of the project.

 

g)    Exploring whether an obligation could be applied to serviced plots that are sold off by the Joint Venture vehicle to other developers in order to ensure delivery within an agreed timescale.

 

30/15

Review of Work Programme

Minutes:

The Chair invited the officer to give an overview of the committee’s work programme. He explained that the committee was going to receive a project update, which would include the results of the Masterplan consultation and a report on the process for procuring a delivery vehicle for the Manydown development, at the next meeting on 13 June 2016. He also explained that the committee would receive an update on the DCLG studies in June 2016.