Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

No. Item


Apologies for absence and substitutions


Councillor T Capon was replaced by Councillor V Rowland

Councillor R Cooper was replaced by Councillor D Potter



Appointment of Vice-Chair

To appoint a Vice-Chair to the Manydown Overview Committee for the 2019/20 municpal year.


Councillor G James was appointed as Vice-Chair for the 2019/20 Municipal year.


Declarations of interest


There were no declarations of interest.


Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent matters.


Minutes of the meeting held on 13th February 2019 pdf icon PDF 246 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.


The minutes of the meeting held on 13 February 2019 were confirmed by the committee as a correct record and signed by the Chair.


Manydown Project Update

Presentation by Andrew Reynolds to provide the committee with a project update


The Portfolio Holder for Regeneration and Property provided an overview of the Manydown project.  He stated that the objective of the project was to deliver new homes for the growing population. An extensive consultation and engagement process had been carried out with stakeholders and residents to understand concerns and ideas regarding such a large development.  Basingstoke and Deane Borough Council (BDBC) and Hampshire County Council (HCC) had agreed ten key principles which were reflected in the proposed agreement with the private sector partner (PSP) Urban&Civic.  He further added that concerns raised had been taken on board particularly in relation to transport where work had been undertaken with Hampshire Highways to ensure a balance between traffic movement and ensuring equal priority to public transport, cycling and walking.  He also highlighted the importance of good community facilities on Manydown such as a community hall, country park, primary schools, play areas, shops and health facilities which would also benefit neighbouring residents. 


He stated that a rigorous procurement process had been carried out to appoint a PSP and that 40% affordable housing was a key part of the proposed agreement with Urban&Civic.  He further added that if all bids were confirmed around £90 million of government support would be available to accelerate the provision of infrastructure.


He highlighted that concerns remained regarding the provision of GP surgeries and hoped that the Clinical Commissioning Group (CCG) would see the need for new and modern GP provision on Manydown.


He concluded that the committee had always given strong backing to the project and he looked forward to continuing a positive relationship with the new committee.


The Project Director gave a presentation to the committee which provided an overview of the Manydown project and further detail of key areas of the project such as the outline planning application, key planning issues such as highways and transport, ecology, conservation and S106, the procurement of a Joint Venture Partner, Governance arrangements, Manydown North benefits, a funding update and early preparations for promoting the land at Southern Manydown.


The Chair invited a member of the public, Mr Patchett, to address the committee.  As a resident living in close proximity to Manydown he raised four main concerns:


·         The road junction and access points at the top of Roman Way and Rooksdown Lane which were not fit for purpose and suggested that changes should be bought forward sooner than planned.

·         Secondary school provision should be brought forward if required due to people moving to Manydown with older children.

·         The provision of healthcare was a big concern that did not seem to be addressed in any of the public documents available.

·         The scale and location of Gypsy and Traveller pitches planned for the Manydown development


The Project Director recognised and responded to the concerns raised.  He stated that the project team had been working with residents of Winklebury to address a number of the points raised.  He recognised the challenges regarding the Roman Way and Rooksdown  ...  view the full minutes text for item 6/19


Manydown Delivery Vehicle Report - Governance and Procurement pdf icon PDF 405 KB

Contact Officer: Andrew Reynolds


This report provides an update on the procurement process for Basingstoke and Deane Borough and Hampshire County Council appointing a private sector partner (PSP) for the Manydown Development Joint Venture (JV) vehicle; and an update on the governance and operational arrangements for the Manydown Garden Communities LLP (MGC LLP).


Additional documents:


The Portfolio Holder for Regeneration and Property introduced the report which provided the committee with an update on the procurement process for BDBC and HCC appointing a PSP for the Manydown Development Joint Venture (JV) vehicle; and an update on the governance and operational arrangements for the Manydown Garden Communities LLP (MGC LLP).


He emphasised that the priority was to get to a point where all of the outstanding issues with Urban&Civic and the Wellcome Trust were resolved and hoped that a Gateway Review could be held in July 2019.  He added that the committee would have an opportunity to consider the final outstanding issues with Urban&Civic in relation to the development contract agreements.  He confirmed that both Cabinet and MGC had approved the Dev Co Interim Business Plan in June 2019.  The MGC LLP, formerly Top Co, was established in September 2018 as a separate corporate body and included representation from both councils.  It required an annual business plan for approval which draws, in the interim, on the financial forecasts and returns provided in the final bid from Urban&Civic which will need to be reviewed and updated following the production of the Dev Co Overarching Business Plan.  He further highlighted the financial returns and the work still to be undertaken, adding that the actual returns and their timing for the councils and Urban&Civic would continue to be dependent on a range of variables such as final scheme design, planning, land prices, house prices, sales rates, infrastructure costs and construction costs which would fluctuate over the course of the development.


The Chair proposed that due to the confidential nature of information contained within the report, the committee pass a resolution that by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, the public be excluded from the meeting.


On resumption of the open session, the Chair summarised the discussion regarding a need for an early decision on ground source heat pumps for communal areas, healthcare provision and links with Winklebury, continued dialogue between the committee and project team and an invitation to HCC to attend a future meeting to discuss education.


Resolved: The committee


1)    Note the progress made to establish the Delivery Vehicle for the Manydown Garden Communities North (Phase 1) project.


2)    Note the progress made on the set-up and operation of the Manydown Garden Communities LLP.


3)    Requests the committee’s comments on the content of the report be considered by the Cabinet Member for Regeneration and Property and the Project Director Manydown.



Review of work programme pdf icon PDF 86 KB

The committee is asked to note and review its Work Programme.


The Project Director informed the committee that the stakeholder engagement report had not been delivered however in recognition of the importance of communications and engagement with the community, an engagement and communications officer had been employed to a new post within the project team to take that work forward.


He also stated that the project team would like to bring forward an affordable housing prospectus for consideration by the committee to help shape the ongoing work concerning affordable housing on Manydown.


He suggested that HCC education authority be invited to attend a future meeting of the committee to address its comments on the future of education on Manydown.


The committee discussed and noted the work programme and suggested that green infrastructure was an area of work that the committee would like sight of sooner. It was suggested that Urban&Civic be invited to attend a future meeting to share their ideas.