Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Stefan Robinson 

Link: Video recording

Items
No. Item

1/16

Apologies for absence and substitutions

Minutes:

Councillor N Robinson was replaced by Councillor K Rhatigan.

2/16

Appointment of Vice-Chairman

To appoint a Vice-Chairman to the Manydown Overview Committee for the 2016/17 municipal year.

 

Minutes:

Councillor G James was elected as the Vice-Chairman of the committee for the 2016/17 municipal year.

 

3/16

Declarations of interest

Minutes:

Councillor L James declared an interest on the grounds that her daughter worked for a company employed as a consultant on the Manydown project. However, to the best of her knowledge, she was not involved in any work linked to the Manydown project.

 

Councillor D Potter declared an interest on the grounds that his partner’s daughter worked for a company employed as a consultant on the Manydown Project. However, to the best of his knowledge, she was not involved in any work linked to the Manydown project.

 

4/16

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent items.

 

5/16

Minutes of the meeting held on 7 March 2016 pdf icon PDF 196 KB

Minutes:

The minutes of the meeting held on 7 March 2016 were confirmed as a correct record and signed by the chairman.

 

6/16

Manydown Project - Update pdf icon PDF 361 KB

Contact Officer: Richard Bayley

This report provides an update on progress with the Manydown project.

Additional documents:

Minutes:

The chairman invited the Cabinet Member for Property and Development to introduce the paper which provided an update on progress made with the Manydown project. He explained that earlier in the day a successful partner engagement event was held at the civic offices, with over 60 individuals representing a range of developers and consultants attending. The Cabinet Member felt that the event provided useful feedback to the Manydown project team.

 

The Cabinet Member discussed the public engagement strategy with the committee, which he said was progressing well, including the undertaking of engagement activities with residents in addition to statutory consultations relating to the planning application process. He also highlighted the financial implications of the development, explaining that various budget approvals were being sought, which were covered in the report.

 

The chairman then invited the committee to ask questions and make comments. Committee members asked several questions relating to the sequencing of consultations and engagement events as part of;

 

·         pre planning application engagement;

 

·         statutory consultation periods as part of the formal planning application process; and

 

·         member review and oversight.

 

In addition, Cllr Rhatigan, as the ward member for Kingsclere requested that an opportunity through a public engagement event be organised for his ward residents as the development was likely to increase traffic in and around Kingsclere. The Portfolio Holder and the Manydown Project Director agreed to provide an update to committee members when details relating to public engagement and the formal planning approvals process were confirmed and would endeavour to add a public consultation event in Kingsclere as part of the forthcoming engagement exercise.

 

At the committee’s request, the chairman then moved that the meeting enter private session to consider the item further under paragraph 3 (information relating to the financial or business affairs of any particular person - including the authority holding that information) of Schedule 12a of the Local Government Act 1972.

 

Following the private session, the chairman summarised the outcome of the discussion, which considered;

 

·         The provision of healthcare facilities within the development and whether the provision of these facilitates could also be used to ease the current shortage of provision within neighbouring wards.

 

·         Appropriate provision of car parking next to any new schools.

 

·         Ensuring that an appropriate mix and level of infrastructure including solar energy and broadband is planned and delivered throughout the project.

 

·         Whether service channels could be constructed to mitigate the need to repeatedly dig up roads to access supporting infrastructure.

 

Resolved:

 

  1. The committee notes the progress made with the Manydown project.

 

  1. That the committee’s comments be presented to the Manydown Executive Committee on 28June 2016.

 

7/16

Manydown Delivery vehicle - Governance & Procurement pdf icon PDF 573 KB

Contact Officer: Richard Bayley

This report sets out the proposed approach to governance and procurement to go out to market to procure a private sector partner in July 2016.

 

Additional documents:

Minutes:

The Portfolio Holder Introduced the paper which set out the proposed approach to governance and procurement to secure a private sector partner for the Manydown project which would start in July 2016.

 

The proposals were detailed in a revised outline business case which was being presented to the Manydown Executive Committee on 28 June 2016.

 

The Cabinet Member explained that it was the intention of the project to be delivered through a joint venture vehicle with a 50/50 voting arrangement basis between the councils – Basingstoke and Deane Borough Council and Hampshire County Council - and the private sector partner.

 

The governance approach would incorporate:

 

·         A corporate body to formalise the councils joint partnership approach;

 

·         A development company to deliver the Manydown project through a joint venture development company in which councils and the private sector partner would operate on a 50/50 voting arrangement; and

 

·         An investment company provide a framework for managing the longer term ownership of land and potentially revenue generating assets.

 

The Chairman then invited members of the committee to comment and ask questions of the Cabinet Member and the Manydown Project Director. The committee was broadly content that the governance structures appeared sound but wanted to ensure that the equity interest in the joint venture was reasonable and sufficient consideration was given to member review and oversight.

 

At the committee’s request, the chairman then moved that the meeting enter private session to consider the item further under paragraph 3 (information relating to the financial or business affairs of any particular person - including the authority holding that information) of Schedule 12a of the Local Government Act 1972.

 

Following the private session, the Chairman summarised the outcome of the discussion, which included;

 

·         Consideration of the need to ensure that cross party support was achieved in the development of governance arrangements.

 

·         Ensuring that there was an ethical assessment of financing arrangements with private sector partners.

 

·         Whether the committee could have site of the final evaluation criteria for securing a private sector partner, which the Manydown Project Director agreed to share at the members briefing session to be held in August 2016.

 

Resolved:

 

  1. The committee notes the progress made with the Manydown project.

 

  1. That the committee’s comments be presented to the Manydown Executive Committee on 28June 2016.

 

8/16

Review of work-programme

Minutes:

The Project Director for Manydown provided an overview of the upcoming work scheduled for the Manydown project.

 

The committee notes the timetable of meetings over the forthcoming year.

 

9/16

Confidential / Exempt items for information