Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video Recording

No. Item


Apologies for absence and substitutions


There were no apologies for absence or substitutions.


Declarations of interest


Councillor L James declared an interest on the grounds that her daughter worked for a company employed as a consultant on the Manydown project. However, to the best of her knowledge, she was not involved in any work linked to the Manydown project.


Councillor D Potter declared an interest on the grounds that his partner’s daughter worked for a company employed as a consultant on the Manydown Project. However, to the best of his knowledge, she was not involved in any work linked to the Manydown project.


Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent items.


Minutes of the meeting held on 13th June 2016 pdf icon PDF 220 KB


The minutes of the meeting held on 13June 2016 were confirmed as a correct record and signed by the chairman.


Manydown Project Update - Pre Application pdf icon PDF 570 KB

Contact Officer: Richard Bayley

This report provides an update on progress with the Manydown project.

Additional documents:


The chairman invited the Cabinet Member for Property and Development to introduce the paper which provided a general update on progress made with the Manydown project. The Cabinet Member for Property and Development confirmed that the overall position of the project remained good, with the project team confident that a submission to the Local Planning Authority (LPA) requesting outline planning permission by the end of 2016 remained on track. Work was continuing and progress had been made on procuring a private sector partner for the project, which was expected to be completed by mid-2017 and it was anticipated that works would begin on site during the first half of 2018.


Public engagement with the project was ongoing and the project team was continuing to have a positive dialogue with the Local Planning Authority. The Cabinet Member confirmed that to protect the council’s interest in the Manydown project as the joint landowner with Hampshire County Council representations had been submitted to the Community Infrastructure Levy (CIL) Draft Charging Schedule consultation. These representations would be considered when the charging schedule was to be independently examined.


The chairman invited a member of the public, Mr Martin Biermann (speaking as a resident of Basingstoke and Deane and as a member of the Basingstoke Transition Network) to speak regarding this item. Mr Biermann made the following points:

-       The LPA’s Supplementary Planning Document did not place enough emphasise on the need to consider climate change in the context of new developments, and consequently had not been sufficiently considered within Manydown.

-       There had been a lack of safeguarding of land for a potential new station in the Manydown development.

-       The current CIL Draft Charging Schedule puts at risk the ability to deliver 40% affordable housing within the Manydown project.

In response to Mr Biermann’s points the Cabinet Member and Project Director confirmed that the Supplementary Planning Document was an LPA document and not a Manydown landowner document. A train station would not be required for Phase 1 of the project and so land had not been considered for safeguarding and that submissions to the independent examiner in relation to CIL had been made.

The chairman then invited the committee to ask questions and make comments. The committee made the following points:

-       There was some concern that the requirement as stated in the CIL Draft Charging Schedule of a payment of £60 per square metre risked the Manydown project’s ability to provide 40% affordable housing. The Cabinet Member explained that it was ultimately in the interest of the council, as the LPA and joint landowner, for consideration of CIL at Manydown to be made by an independent examiner.

-       The committee sought confirmation from the Project Director if the council’s adopted 40% affordable housing commitment would be part of the outline planning application. The Project Director confirmed that the affordable housing requirement would be stated as a commitment, subject to viability.

-       The report mentioned concerns with regard to provision of gypsy and traveller  ...  view the full minutes text for item 14/16


DCLG Studies Update

Contact Officer: Richard Bayley

The Project Director will provide a verbal update on the progression of the DCLG studies work programme.


The Project Director introduced the item, which referred to information in the report for the previous item (Manydown Project Update - Pre Application). He confirmed that report findings had been submitted to the Department for Communities and Local Government (DCLG) and when further information was available the Project Director would update the committee.



Manydown Delivery Vehicle - Governance pdf icon PDF 431 KB

Contact Officer: Richard Bayley

This report sets out the proposed approach to the Top Co corporate structure that will be discussed as part of the Outline Solutions phase of the procurement process to procure a private sector partner during Autumn 2016.

Additional documents:


The Cabinet Member for Property and Development outlined the report, which covered the proposed governance and procurement arrangements that were approved at the Manydown Executive Committee on 28 June 2016. Since the last meeting of the committee on 13 June 2016 the Leaders of Basingstoke and Deane Borough Council and Hampshire County Council had signed a Memorandum of Understanding which set out how the two councils would work together on the project for the years ahead.


Following advice the Manydown project team were proposing a Limited Liability Partnership (LLP) corporate vehicle to provide oversight to the project, with both councils each holding a 50% share. The LLP structure was preferred as this was in accord with the Manydown lease and was consistent with the project objectives previously agreed by the committee and the Manydown Executive Committee. There were also tax considerations with such a corporate vehicle as the structure allowed the two council’s tax liabilities to be treated separately.


The chairman invited the committee to ask questions and make comments of the report. The committee discussed the following:


-     The quality of submissions by potential bidders as part of the PQQ procurement phase. The Project Director, although bound by the confidential nature of the exercise, confirmed that the project team was pleased with the level and quality of submissions from potential private sector partners.


-     Devolution as a risk to the project. The Cabinet Member confirmed that discussions around devolution were identified as a risk, but until further information was available and further guidance from central government was provided there was little that could be considered in terms of the project. The Project Director discussed how the Manydown asset of the council would be handled in the event of any changes to local government in the borough or county.


-     The possibility of not identifying a suitable private sector partner. The committee asked if, following the procurement exercise, a suitable partner could not be identified that met the requirements and objectives of the project, would the council be prepared to walk away and re-commence the procurement exercise? The Project Director confirmed that there was always that small risk, but the potential partners identified so far gave the project team confidence that an appropriate partner could be identified.




The committee:


i.   Notes the progress made with the Delivery vehicle for the Manydown project;

ii.  The comments of the Manydown Overview Committee will be presented to the Manydown Executive Committee at its meeting on 25 October 2016.



Review of Committee Work Programme


The committee noted the timetable of meetings.