Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video Recording

Items
No. Item

1/17

Apologies for absence and substitutions

2/17

Appointment of Vice-Chair

Minutes:

Councillor G James was elected as Vice-Chair of the committee for the 2017/18 municipal year.

3/17

Declarations of interest

Minutes:

Councillor D Potter declared an interest on the grounds that his partner’s daughter worked for a company employed as a consultant on the Manydown project. However, to the best of his knowledge, she was not involved in any work linked to the project.

 

Councillor P Harvey declared that he had previously worked, but no longer did so, for what he understood was a company involved in the private sector partner bidding process.

4/17

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent items.

5/17

Minutes of the meeting held on 8 December 2016 pdf icon PDF 217 KB

Minutes:

The minutes of the meeting held on 8December 2016 were confirmed as a correct record and signed by the Chair.

6/17

Manydown Project Update Report pdf icon PDF 291 KB

Contact Officer: Richard Bayley

This report provides an update on progress with the Manydown project.

Additional documents:

Minutes:

The Chair invited the Cabinet Member for Property and Development to introduce the report, which provided a general update on progress made with the Manydown project. Since the last meeting of the committee an Outline Planning Application (OPA) for Manydown had been submitted (1 March 2017) and progress was being made to address formal responses received by the Local Planning Authority in order to secure Outline Planning Approval.

 

A number of explainer documents had been published on the dedicated Manydown project website to support the submission of the OPA and to provide a summary of the key themes of the application. In addition, an article in Basingstoke and Deane Today had recently been published that was circulated to 49,000 homes and ‘Question and Answer’ documents would be published shortly to address many of the questions from members of the public.

 

The Cabinet Member reiterated the intention that the Manydown project would deliver 40% affordable housing across the scheme, subject to viability, and the decision had been made to consider the composition of affordable housing at the reserved matters stage following approval of the OPA.

 

The Chair invited Mr M Heath and Mr M Biermann as members of the public to speak regarding this item. Mr Heath expressed concern at the level of air pollution that the Manydown project may produce, particularly given that a recent survey of 13 ‘hot spots’ in Basingstoke demonstrated dangerously polluted air at 6 locations - before Manydown had even been built - whilst Mr Biermann suggested how novel systems of public transport and electric vehicle infrastructure could reduce any car dependency culture at Manydown.

 

In response to air quality concerns the Project Director (Manydown) confirmed that an Environmental Impact Assessment completed for Phase 1 of the development determined that there were no significant environmental impacts, whilst initiatives to reduce potential car dependency on Manydown through a range of schemes were being considered which could be built into the development at an early stage.

 

The Chair invited the committee to ask questions of the Cabinet Member, officers and external advisers. Questions which the Project Director (Manydown) provided responses to covered the following areas:

 

§  Whether delaying affordable housing discussions to the reserved matters application (subject to OPA approval) was the right approach.

 

§  If advice from Counsel should be procured by the authority (acting in its role as joint landowner of Manydown) to assist in evidencing the viability of the project.

 

§  How Basingstoke and Deane Borough Council would secure the borough’s interest in the Section 106 agreement given that legally Basingstoke and Deane could not enter into a covenant with itself (as the Local Planning Authority).

 

The Chair proposed that due to the confidential nature of information contained within the report, the committee pass a resolution that by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, the public be excluded from the meeting.

 

The committee agreed to enter private session.

 

On resumption of the public session the  ...  view the full minutes text for item 6/17

7/17

Manydown Delivery Vehicle Report - Governance and Procurement pdf icon PDF 396 KB

Contact Officer: Richard Bayley

This report sets out the progress with the procurement process to date for appointing a private sector partner for the Manydown Development Joint Venture vehicle.

Minutes:

The Cabinet Member for Property and Development introduced the report, which updated the committee on the procurement process to secure a private sector partner for the Manydown Development Joint Venture vehicle.

 

Since the last meeting of the committee good progress had been made in securing a private sector partner, with the intention that a preferred partner be announced by Autumn 2017. There were currently 3 shortlisted bids that were being assessed, having undertaken 4 of the 5 rounds of the competitive dialogue process.

 

Although precluded from undertaking evaluation in the procurement process by the Constitution councillors were encouraged to attend visits to three exemplar sites to see the work of the 3 shortlisted bidders. Arrangements had been made previously for such visits but confirmed attendance was low and the visits were to be re-arranged.

 

The Chair read out a question on behalf of a member of the public, Ms S Peacock. The question related to the limited experience of United Kingdom (UK) based developers to deliver such a large environmentally sustainable project and the difficulty of European businesses taking part once the UK had left the European Union (EU). In response the Project Director (Manydown) confirmed that the securing of a private sector partner had been advertised on an EU wide basis but no developers outside of the UK had submitted a bid and that achieving environmental sustainability was a key objective and principle for the Manydown project.

 

The Chair invited the committee to ask questions of the Cabinet Member, officers and external advisers. Questions which the Project Director (Manydown) provided responses to covered the following areas:

 

§  Whether any impending milestone delays would impact on the overall delivery timetable of the project.

 

§  When the Manydown project team were to arrange visits to developer exemplar sites consecutive days should be avoided as it was difficult for councillors with full time jobs to arrange leave.

 

Resolved:  The committee:

 

i.              notes the progress made with the delivery vehicle for the Manydown project;

 

ii.            note that its comments will be presented to the Manydown Executive Committee at its meeting on 11 July 2017.

2/17

Review of Committee Work Programme

Minutes:

The committee noted the timetable of meetings.

10/17

Confidential / exempt items for information

Agenda Item 6 - Manydown Project Update Report: Appendix 2