Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video recording

No. Item


Apologies for absence and substitutions


Apologies were received from Councillor A Freeman.

Councillor M Tucker was replaced by Councillor G Falconer.


Declarations of interest


There were no declarations of interest.


Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent matters.


Minutes of the meeting held on 15 June 2017 pdf icon PDF 140 KB


The minutes of the meeting held on the 15 June 2017 were confirmed by the committee as a correct record and signed by the Chair.


Manydown Project Update Report pdf icon PDF 297 KB

Contact Officer: Jess Harris

This report provides the committee with an update on progress with the Manydown project.

Additional documents:


The Cabinet Member for Property and Development introduced the report which provided the committee with an update on progress with the Manydown Project.


The Cabinet Member explained that there had been engagement with a number of primary and secondary schools within the Borough, a four day workshop also took place during the summer which provided young people interested in architecture, buildings, art and green spaces the opportunity to have a say in the development of new communities at Manydown.


The Cabinet Member also explained that following submission of the Outline Planning Application, discussions had continued with the Local Planning Authority and other statutory consultees. A key element of those discussions had been the design of the main access junctions and refinements to the Transport Assessment as requested by Hampshire Highways.


The Chair invited visiting speakers Martin Heath and Heather Rainbow to address the Committee, their Comments included:


·         During 2017, central government had implemented a number of new policies which help to support a cleaner and greener world.


·         There was a lack of connections to the railway station, town centre and hospital.


·         Concern was raised over the provision for cyclists.


The Chair invited the committee to ask questions and make comments on the report, their comments included:


·         The committee expressed their ongoing support for the objective of seeking to achieve a viable development at Manydown with 40% affordable housing across the development overall, which accords with the BDBC Local Plan.


·         It was acknowledged that a phased approach would be beneficial on the basis of the scale of development at Manydown, the level of infrastructure costs, the timescales for the appointment of the preferred private sector partner and the potential Government funding opportunities.



·         Members of the committee acknowledged that the approach to affordable housing at Manydown should be evidence based and reflect the local needs of Basingstoke residents.


·         The wording of the legal review mechanism within the Section 106 agreement was of particular importance and it was requested that a briefing on the proposed wording be given to relevant members at the appropriate time. It was agreed that the Cabinet Member and the Project Director would respond to the request for a briefing alongside ongoing discussions with the Local Planning Authority.


·         In response to questions regarding the council’s approach to the recycling of land receipts the Cabinet Member confirmed that this approach is enshrined within the principles for the development as agreed by members and that the ongoing approach would need to be considered and agreed in line with the council’s fiduciary responsibilities.


·         It was agreed that further information would be provided to members on the purpose and aim of the seed collection project referenced at Appendix 1 of the project update report.



·         The views of the public speakers were endorsed and the importance of considering walking and cycling infrastructure at an early stage was recognised in order to ensure that the development is sustainable and future proofed.


Resolved: The committee;


1)    Notes the progress made with the Manydown  ...  view the full minutes text for item 39/17


Manydown Delivery Vehicle Report - Governance and Procurement pdf icon PDF 354 KB

Contact Officer: Faye Arnatt

This report provides an update to the committee on the procurement process for appointing a private sector partner (PSP) for the Manydown Development JV vehicle.


The Cabinet Member for Property and Development introduced the report which provided the committee with an update on the procurement progress for appointing a private sector partner for the Manydown Development Joint Venture vehicle.


The Cabinet Member explained that a gateway review had taken place so that the Council could progress to the final tender stage. The bidders submitted their final tenders on the 13th November 2017 and the council’s joint evaluation panel was now evaluating and moderating the submissions.


The Chair invited visiting speakers Sheila Peacock and Andy Malloy to address the Committee, their comments included:


·         That pre manufactured housing could be a cheaper alternative and could possibly reduce the carbon footprint.


·         Last year a number of developers were taken to court as they had been running a blacklist against union activists.


·         The council should invest in opportunities such as installing fibre to every household, invest in power and waste services and create capacity for electric car charging ports.



The Chair invited the committee to ask questions and make comments on the report, their comments included:

·         The Committee asked the Cabinet Member to consider and provide a written response on the approach to the recognition of trade unions and the amount to which this principle has been reflected within the dialogue with private sector partners.

·         It was queried whether the budget considerations reflected within the report are reflected within Hampshire County Council’s budget setting strategies moving forward. The Cabinet Member confirmed that HCC continued to be a strong partner and have confirmed their long term commitment to ongoing investment in Manydown.

It was raised that this was reflected within the HCC medium term financial strategy. The Project Director would confirm this approach with HCC project team members.

Resolved: The committee;

1)    Notes the progress made to establish the Delivery vehicle for the Manydown Phase 1 project;

2)    Notes that its comments will be presented to the Manydown Executive Committee at its meeting on 5 December 2017.



Review of work programme pdf icon PDF 87 KB

The committee is asked to note and review its Work Programme.


The Project Director gave a verbal update to the committee and outlined the items of work that would be coming to future meetings including the development of TOPCO and DevCo. He informed the Committee that there would be a member briefing in January on the results of the Joint Venture Partner.


The Project Manager assured the committee that going forward, there would be a much more comprehensive work programme even if those items listed did not always have set dates.