Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services 

Link: Video Recording

No. Item


Apologies for absence and substitutions


Apologies were received from Councillor M Tucker.

Councillor P Harvey was replaced by Councillor M Westbrook.



Declarations of interest


There were no declarations of interest.


Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent matters.



Minutes of the meeting held on 30th November 2017 pdf icon PDF 219 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



The minutes of the meeting held on the 30 November 2018 were confirmed by the committee as a correct record and signed by the Chair.



Manydown Overview Committee - Delivery Update pdf icon PDF 180 KB

Contact Officer:  Andrew Reynolds


The purpose of the presentation is to provide members of the Manydown Overview Committee with an update on the delivery strategy for the Manydown Project.


The Chair advised that she had received a question from a resident who was unable to attend the Committee in person.  On this occasion the Chair decided to read out the question and confirmed that the Officer response received by the Members would be emailed to the resident concerned.


“What change does the Council propose to make in its modus operandi for
Manydown in light of Carillion's collapse?


If the private-sector developer partner goes bankrupt then all the promises about affordable housing and environmentally friendly design will be broken because the Council will be at the mercy of would-be successors”.

The Project Director (Manydown) gave the following response:-


“We have been following the issues with Carillion and the impact that it is having in the construction industry.  The Councils approach to Manydown has always been to remain an active partner hence progressing with a 50:50 joint venture with a private sector partner which should provide a higher level of assurance and robustness.  The councils have also conducted an extensive and thorough procurement process and the legal agreements that will be entered into include a range of safeguards should the private sector partner default in anyway.  The councils have always recognised that any development carries risk and consequently has in place robust risk management which is regularly reviewed”.


The Chair proposed that due to the confidential nature of information contained within the presentation, the Council pass a resolution that by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, the public be excluded from the meeting.


Resolved:   That the Committee notes the contents of the presentation.



Review of work programme


The Project Director outlined the proposed reports for future Committees:


March 2018 (actual date tbc)


1)           Delivery Update Report- TopCo and DevCo governance arrangements.

2)           Project Update Report - Update on Outline Planning Application.


May 2018 (actual date tbc)


1)            Project Update Report  - Manydown Communications Strategy

2)            Delivery Update Report- Update on Appointment of Preferred Bidder


17 October 2018


1)            Project Update Report  - Planning Strategy for Delivery

2)            Project Update Report  - Country Park Strategy


In addition to the work programme the Project Director suggested an Affordable Housing Workshop for Members of the Committee.


Members requested that they would like to meet representatives of the preferred bidder in due course.