Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video Recording

No. Item


Apologies for absence and substitutions


There were no apologies for absence



Declarations of interest


There were no declarations of interest.



Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent matters.



Minutes of the meeting held on 17 October 2018 pdf icon PDF 225 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.


The minutes of the meeting held on the 17 October 2018 were confirmed by the committee as a correct record and signed by the Chair.



Project Update Report pdf icon PDF 500 KB

Contact Officer:  Andrew Reynolds


This report provides an update on the outline planning application for Manydown.


Report to follow.


Additional documents:


The Cabinet Member for Property and Development introduced the report and advised that the Manydown project continued to progress its work to obtain outline planning permission and to enter into contract with the selected private sector partner (PSP) in order to deliver the development.  He confirmed that updates to the outline planning application had been submitted to the Local Planning Authority (LPA) in January 2019 and were currently subject to a statutory consultation process.  It was the current intention to  secure an outline planning permission in spring 2019.


He stated that the outline planning application set out proposals for land use and quantum of development and the main access points onto the A339, B3400 and Winklebury Way/Roman Road.


The Cabinet Member for Property and Development advised members that in response to the July 2018 consultation, the Highways Authority confirmed they had no objection in regards to the design of the three main points of access to the Manydown site however, there remained some outstanding queries in relation to the Transport Assessment. Over recent months the project team had continued to work positively with the Highways Authority to clarify and resolve the outstanding matters.

The work had resulted in a further Addendum to the Transport Assessment and preparation of a Movement Strategy and updated Public Transport Strategy for Manydown (which references the draft Basingstoke Transport Strategy Consultation document) by the applicant’s consultant team, which formed part of the updates to application.

The Movement Strategy for Manydown considered key movement corridors to and from the site from the perspective of new trips and the impacts on the existing travellers on the local transport network. It detailed highway, public transport, cycling and walking measures proposed as part of the delivery of the Manydown development and how it would integrate with the wider transport initiatives in and around Basingstoke. 


He confirmed that in accordance with Policy CN1 of the Local Plan and the BCBC Housing and Homelessness Strategy 2016/20, Basingstoke and Deane Borough Council (BDBC) and Hampshire County Council (HCC) as joint applicants were committed to delivering 40% of the homes at Manydown as affordable housing and to provide a range of tenure options to meet local need that take account of changes over the life of the development.

He clarified the current position on the Government Funding Housing Infrastructure Fund (HIF) and said that Marginal funding of up to £10 million was submitted by BDBC in their capacity as joint landowners at Manydown.  Notification was received from Government in February 2018 that Manydown had been successful in being provisionally awarded the funding subject to due diligence with Homes England.


HCC had also submitted an expression of interest bid for up to £61million to Homes England to cover the initial phase of enabling works package for Manydown which included the spine road, internal junctions, drainage and utilities.  The bid was successfully selected to bring forward a full business case (FBC).  A bid to Homes England had also been made under its Accelerated Construction Fund.  ...  view the full minutes text for item 20/18


Delivery Vehicle Report pdf icon PDF 392 KB

Contact Officer:  Andrew Reynolds


This report provides an update on the delivery strategy for the Manydown project and the process to appoint a joint venture private sector delivery partner.


A verbal confidential update will also be provided by the Project Director.


Report to follow.


Additional documents:


The Cabinet Member for Property and Development introduced the report which provided an update on the procurement process for Basingstoke and Deane Borough and Hampshire County Council appointing a private sector partner (PSP) for the Manydown Development Joint Venture (JV) vehicle; and an update on the governance arrangements for the Manydown Garden Communities LLP (MGC LLP).


He stated that at the last committee meeting held on 17 October 2018, Urban & Civic provided a presentation on their master developer approach to development and their vision for Manydown.


The councils, along with their technical advisors had been undertaking a complex process with the preferred bidder to conclude the drafting of the contract, legal documentation and financial model based on the Final Tender submission.


At Final Tenders Stage it was envisaged that at point of Contract the PSP would produce a Dev Co Overarching Business Plan and a Phase 1 Business Plan to be approved by the councils.


As the preferred bidder stage had progressed all parties had agreed that there should be an initial Interim Dev Co Business Plan that would cover the programme of work and associated cost plan for the first 12 months of Dev Co.  It would then be possible for key factors which would warrant further exploration and confirmation to be progressed and there would be a contractual requirement that the Overarching Business Plan and Phase 1 Business Plan would have been finalised and approved within 12 months. 


In July 2018 the two councils approved the setting up of the Manydown Garden Communities LLP.  The LLP was incorporated at Companies House on 6 August 2018.


The Board remained in shadow form until the Members’ Agreement had been signed by the Members (the two councils).  Work continued to ensure the LLP was operationally ready.  It included the appointment of technical advisors to provide legal, financial, accounting, tax and insurance services; development of protocols and policies which included procurement and the production of the MGC LLP Business Plan.


The councils would sign the short form Members’ Agreement shortly and the full Members’ Agreement would be entered into when contract documentation is entered into with the Preferred Bidder.


The first annual Business Plan was currently being developed and would be presented at a future meeting in order for the MOC to review and provide comments on prior to Cabinet approval later in 2019.


The Chair proposed that due to the confidential nature of information contained within the presentation, the Council pass a resolution that by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, the public be excluded from the meeting.


On resumption of the open session the Chair summarised that the committee had a discussion and noted the presentation provided by Project Director and David Ainsworth and Richard Coppell from Urban & Civic

Resolved:   That the Manydown Overview Committee:


§  Notes the progress made to establish the Delivery Vehicle for the Manydown Garden Communities North (Phase 1) project;

§  Notes the progress made on  ...  view the full minutes text for item 21/18


Review of work programme pdf icon PDF 183 KB

The committee is asked to note and review its Work Programme.


The Project Director confirmed the work programme, which the committee noted.


The meeting ended at 8.50 pm.