Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 


No. Item


Apologies for absence and substitutions


Councillor Tomblin was replaced by Councillor Harvey


Councillor Edwards sent her apologies



Declarations of interest


There were no declarations of interest.



Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



The Chair confirmed that due to the lateness of the reports which were not published five clear working days before the meeting. I have agreed to take items 5 and 6 for the reasons specified in those reports.


However, he did not consider item 7 (Southern Manydown – Project Update Report) to be urgent and therefore it had been withdrawn from the agenda and a briefing note would be emailed to members within 5 days of the meeting. 



Minutes of the meeting held on 16th October 2019 pdf icon PDF 250 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.


The minutes of the meeting held on the 16th October 2020 were confirmed by the committee as a correct record and signed by the Chair.



Manydown North - Programme Update report pdf icon PDF 498 KB

Contact Officer: Andrew Reynolds


To provide an update on the planning strategy, early works, government funding position and communications and engagement for Manydown North.


Report to follow



Additional documents:


The Cabinet Member for Regeneration and Property apologised to the Committee on the lateness of the reports which did not give Members enough time to consider the important information contained within them.  He advised that the reports could not be late again and advised that the Executive Director of Borough Development would like to make a few comments.  


The Executive Director of Borough Development also apologised to the Committee and advised that this was the second time there has been complications getting reports to the Committee in a timely manner so it was of the utmost importance that he would be reviewing the submission protocols so it didn’t happen again.


He confirmed that there were two significant challenges facing the Manydown Team at the moment, the first being the completion of the contract with Urban&Civic and the Welcome Trust and the other was the outline planning permission. 


The Cabinet Member for Regeneration and Property agreed with the Executive Director of Borough Development and reiterate the two priorities of the Manydown Project.


He said that in December the transport assessment update was submitted to the Local Planning Authority (LPA) which was in response to the issue raised by the Hampshire County Council local highways authority.   Work was also being progressed with agreeing the Heads of Terms with Hampshire County Council (HCC) on the Section 106 Agreement.  The objective was for the outline planning application to be brought before the Development Control Committee in March 2020 for determination.


The Project Director confirmed that following the latest updates submitted to the LPA in December 2019 there was another statutory consultation and feedback was requested by the 14th January.  One of the responses received was from the highways authority which was positive and they had no objection.  Following receipt of the response further discussions were now taking place between the project team, local planning authority and the highways authority to agree the detail of the Section 106 package of transport measures.


He referred to the Ecology application which was approved by the LPA late last year and confirmed that works were due to be carried out on site imminently.   Finally he informed the Committee work was underway to look at improving the Basingstoke to Town Centre cycle route.  A report with some preferred options would be brought back to MOC and would also be subject to consultation with Winklebury through the regeneration programme.


The Chair invited visiting speaker Mr Lee to address the Committee with his comments.  Mr Lee thanked the Officers for meeting with Mr Peters and himself with regards to the education on Manydown.   He expressed his concern on the timing of the delivery of the Eastern Primary School and the effect that could have on the existing schools in the area.  He asked that HCC provide a commitment that a Secondary School be delivered on Manydown.


The Chair invited visiting speaker Shelia Peacock to address the Committee with her comments.  Ms Peacock referred to the Government’s consultation  ...  view the full minutes text for item 21/19


Manydown North Delivery Vehicle and Procurement pdf icon PDF 656 KB

Contact Officer:  Andrew Reynolds


To provide an update on the procurement process to appoint a private sector partner to work with the councils (BDBC and HCC) in the Manydown delivery vehicle and the wider governance arrangements for Manydown North.


Report to follow




The Cabinet Member for Regeneration and Property introduced the report and advised that the councils, supported by their advisors, with the Preferred Bidder to finalise the terms of the contract and business plan which the Dev Co JV vehicle would commit to in order to deliver Manydown Garden Communities North.   It had comprised of a complex process to conclude the drafting of the contract, legal documentation and financial model based on the Final Tender submission, which had agreed/clarified a series of technical points which had subsequently arisen.


The aim was for the councils to finalise the suite of contract documentation and subsequently enter into contract with the Preferred Bidder in late February / early March 2020.  This along with Manydown Garden Communities LLP (MGC LLP) executing the long form of the Members’ Agreement would provide for the set up and operation of Dev Co.

Resolved:   That the Manydown Overview Committee:


·      Notes the progress made to establish the Delivery Vehicle for the Manydown Garden Communities North (Phase 1) project;


·      Notes the progress made on the set-up and operation of the Manydown Garden Communities LLP;


·      Reviews and provides comments on the content of this report for consideration by the Cabinet Member for Regeneration and Property and the Project Director and the Manydown Executive Committee.



Confidential / exempt items for information

Item 7 - Southern Manydown - Project Update Report

              Confidential Appendix 1


Review of the Work Programme


The committee noted the Work Programme and requested the following:-


  • A HCC education representative be invited to attend a future meeting.


  • Southern Manydown – Project Update Report would be presented at the next meeting to be held on the 17th June.


The meeting ended at 19:45.