Agenda and minutes

Venue: Council Chamber - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Media

Items
No. Item

45/19

Apologies for absence and substitutions

Minutes:

There were no apologies for absence.

46/19

Declarations of interest

Minutes:

There were no declarations of interest.

47/19

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

48/19

Minutes of the meeting held on 23 September 2019 pdf icon PDF 245 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on the 23 September 2019 were confirmed as a correct record and signed by the Chair.

 

49/19

Recommendation Tracker pdf icon PDF 8 KB

To note the list of outstanding recommendations for the Committee.

Minutes:

 

The Chair gave an overview of the items in the recommendation tracker and confirmed that they had been actioned.

 

Resolved: The Committee notes the recommendation tracker.

50/19

Internal Audit Progress Report (June-August 2019) pdf icon PDF 358 KB

Contact Officer: Richard Bevan

This report is to inform the Committee of the work completed by the Internal Audit Team during the period September- November 2019 and the current position with all audit recommendations.

Additional documents:

Minutes:

The Senior Auditor introduced the report which informed the Committee of the work completed by the Internal Audit Team during the period September-November 2019 and the current position with all audit recommendations.

 

The Senior Auditor explained that following a request at the last meeting, the style of the progress reports had been amended so that all of the recommendations were shown in appendix 1. The Senior Auditor also confirmed that since the last meeting, 17 of the outstanding audit recommendations from the Car Parking audit had been cleared.

 

The Committee commended the Car Parking Team for their hard work in clearing 17 of the recommendations.

 

Resolved: The Committee notes the report.

 

 

51/19

Fraud Update Report - Protecting the Public Purse pdf icon PDF 361 KB

Contact Officer: Paul Gundry

The purpose of this report is to inform the Committee of the work that has been carried out during 2019/20 in protecting the public purse.

Additional documents:

Minutes:

The Chief Internal Auditor introduced the report which informed the Committee of the work that had been carried out during 2019/20 to protect the public purse.

 

The Chief Internal Auditor also advised that Basingstoke Council had been recognised by the Cabinet Office as an example of good practice.

 

Resolved: The Committee notes the report.

 

52/19

Property Investment Strategy Monitoring Report Mid Year 2019/20 pdf icon PDF 309 KB

Contact Officer: Charles Hawkeswood

Quarterly Property Investment Strategy Monitoring Report.

Additional documents:

Minutes:

The Executive Director of Finance and Resources introduced the report which

presented the Committee with the Property Investment Strategy Quarter 2 update report which would be reported to Cabinet on 17 December 2019. 

 

The Executive Director explained that the Property Investment Fund had been fully utilized and would become be part of the Property Asset Management strategy.

 

The Committee discussed the report and made the following comments:

 

·         What was the disposal process to ensure that the additional two million would be reimbursed? The Executive Director explained that all of the assets were under review and that the first disposal had to reimburse the money that was spent on the additional property. The Council would also monitor assets to determine whether they needed to be disposed of.

 

·         Questioned who carried out the revaluations? The Asset Manager confirmed the valuations were carried out on behalf of the Council by a separate company Colliers.

 

·         Queried how the increases would be accounted for? The Executive Director confirmed that the increase in the asset value would be included in the year-end balance sheet with the surplus taken to reserves.

 

Resolved: The Committee notes the report.

 

53/19

Summary of Investment Income 2019/20 pdf icon PDF 110 KB

Contact Officer: Sue Cuerden

As requested by the committee, the attached table provides a summary of investment income budgets for the year and the forecasts against those budgets as at 30 September 2019.

Minutes:

The Chair introduced the report which provided the Committee with the summary of investment income budgets for the year and the forecasts against those budgets as at 30 September 2019.

 

Resolved: The Committee notes the report.

 

54/19

Treasury Management Monitoring Report Mid Year 2019/20 pdf icon PDF 1 MB

Contact Officer: Dean Pletts

The purpose of this report is to provide the Committee with a mid-year update on the treasury management function.

Minutes:

The Head of Financial Services introduced the report which provided the Committee with a mid-year update on the treasury management function.

 

The Chair made reference to 1.1 of the report where it stated that there was a risk that the forecast income target might not be met and that the forecast would be £0.12M below budget. The Head of Financial Services confirmed that due to an investment made last week and one investment in the pipeline, it was anticipated that the £0.12M would be exceeded.

 

Resolved: The Committee notes the report.

 

55/19

General Data Protection Regulation - Notification of Data Breaches reported to the ICO pdf icon PDF 401 KB

Contact Officer: Ann Greaves

This report informs the Committee that there have been no incidents which were considered to pose a risk to individuals and therefore there have been no reports to the ICO since the last report to the committee.

Minutes:

The Chair introduced the report which informed the Committee that there had been no incidents which were considered to pose a risk to individuals and therefore there had been no reports to the ICO since the last report to the committee.

 

Resolved: The Committee notes the report.

 

56/19

Viewing of Social Networking Sites and RIPA Inspection Update pdf icon PDF 235 KB

Contact Officer: Ann Greaves

To receive an update on activities carried out under the Regulation of Investigatory Powers Act.

Minutes:

The Chair introduced the report which provided the Committee with a summary of the viewing of individuals’ social networking sites in an investigatory capacity for the period 1st September 2019 to 31st October 2019.

 

Resolved: The Committee notes the report.

 

57/19

Audit and Accounts work programme pdf icon PDF 94 KB

The Committee is asked to note and review it’s work programme.

Minutes:

The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.