Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video Recording

No. Item


Apologies for absence and substitutions


Apologies were received from Councillor J Bowyer.



Declarations of interest


There were no declarations of interest.



Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.



There were no urgent matters.



Minutes of the meeting held on 15 November 2018 pdf icon PDF 214 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.


The minutes of the meeting held on the 15 November 2018 were confirmed by the committee as a correct record and signed by the Vice-Chair.



LA2003 Policy Review and Licensing Update pdf icon PDF 1 MB

Contact Officer: Sophy Brough


The Statement of Licensing Policy has come up for review.  This report provides members with guidance on the updated Statement of Licensing Policy which requires approval.  This report also contains a brief update on the activity of the licensing team.


The Licensing Team Leader introduced the report which provided members with the updated Statement of Licensing Policy for approval.  The report also contained a brief update on some of the activities that the licensing team had undertaken.


The Committee considered the report and made the following comments:


  • Requested a report on the activities carried out by the Purple Flag team and would like to be informed when the assessment nights take place with an invitation being extended to interested members of the committee.


  • Cllr Frankum requested that invitations be sent out to him and other interested Committee members to be observers on the Licensing Enforcement nights.



The Licensing Team Leader also informed the Committee that the Licensing team would be implementing a new system(IDOX) which would allow electronic forms for taxi and Licencing Act applicants to be submitted to the team in a more efficient way which would reduce the amount of time needed to process them.


It was explained that the aim was to get as many people as possible to use the

electronic forms although there was an expectation that some hard copy applications would still be submitted.


If enough applicants used the electronic forms then it would result in a reduction in the taxi fees.


The Committee requested that copies of the test forms be circulated to the Committee.


The Committee made reference to 6.1 of the report which stated that the council now had access to the NR3 database which allowed them to see whether an individual had been refused a licence or had their license revoked in another area.


Officers stressed that the database was used in addition to the other checks that were currently carried out by the Council and would not replace any existing checks.


The Committee asked the Interim Regulatory Services Manager to consider producing an article for the media, informing the public of the high standards that the Council apply to its taxi drivers.


The Interim Regulatory Services Manager advised the Committee that Hart Council would remain within the shared service agreement with the Council for a further 5 years with an option to extend for a further two years afterwards.


The Committee welcomed that Safeguarding training would be mandatory for all taxi drivers. The Interim Regulatory Services Manager informed the Committee that the training would also be included in the annual licensing sub-committee training sessions.


Resolved: The Committee


1)    notes the contents of the report


2)    approves the revised Statement of Licensing Policy


3)    delegates authority to the Head of Environmental Services in consultation with the Head of Law and Governance to make any minor changes or typographical corrections to the policy.



Licensing Fees And Charges Report pdf icon PDF 323 KB

Contact officer: Robert Draper


This report requests that the committee approve the licensing fees and charges for 2019/20.



The Interim Regulatory Services Manager introduced the report that provided the committee with the proposed licensing fees and charges for 2019/20.


The Interim Regulatory Services Manager informed the Committee that it was proposed to increase the fees by the inflationary level of 3% in accordance with the council’s budget strategy however there were two minor fees where the current fee level was below the cost of providing the item/service. Those had been adjusted to a cost recovery level and were highlighted in the proposed fees table.


Resolved: The Committee


1)    Approves the licensing fees and charges, which will apply from 1 April 2019.



Review of work programme pdf icon PDF 84 KB

The committee is asked to note and review its Work Programme.



Councillors made reference to the Taxi ranks within the town centre areas not being used as it was felt that they could be used for public parking instead. The Interim Regulatory Services Manager informed the Committee that a review had recently taken place on the car park layouts within the Town centre areas. They had also looked at the possibility of installing a taxi only rapid charger for electric vehicles.


The Committee requested an update report on enforcement activities.


The annual Licensing sub-committee training sessions could be held jointly with Hart Council.



Matters dealt with by the Sub-Committee for noting



Decision Notice


Application for a new personal licence.




The Committee notes the decision notices.