Agenda and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Items
No. Item

23.

Apologies for absence and substitutions

Minutes:

Apologies were received from Councillor Mrs J Slimin, Mrs E Morris (Independent Member) and Councillor L Fryer.

Councillor P Harvey was replaced by Councillor J Cousens.

24.

Declarations of interest

Minutes:

There were no declarations of interest.

25.

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

26.

Minutes of the meeting held on 4th June pdf icon PDF 220 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 4 June 2018 were confirmed by the committee as a correct record and signed by the Chairman.

27.

Complaints against Councillors pdf icon PDF 227 KB

Contact Officer: Ann Greaves

 

To receive an update on the handling of complaints against Councillors in order to keep the Committee informed of issues of probity in the Council and across town and parish Councils.

Minutes:

The Legal Services Manager introduced a report which provided the committee with an update on the handling of complaints against councillors. 

 

It was clarified that the report would take the format of ‘lessons learned’ in the future. It was further requested that the report detail duration of cases from time reported to conclusion.

 

Resolved: The Committee note the content of the report.

28.

Recruitment of successor Independent Person (IP) and Independent Standards Assessor (ISA) members pdf icon PDF 220 KB

Contact Officer: Ann Greaves

 

The term of office for two Independent Standard Assessors (ISA’s), and two Independent Persons (IP’s), are due to expire in 2019 and the report proposes arrangements for further future appointments.

Minutes:

The Legal Services Manager presented a report outlining a proposed recruitment procedure and role specification for the appointment of Independent Standard Assessors (ISA’s) and Independent Persons (IP’s). The committee was also advised that in 2012 the Council decided that the term of appointment for IP’s should be 3 years and that no IP should serve more than two terms of office.

 

It was agreed to recommend to Council that there should be no restriction on the number of terms an ISA or IP may serve. 

 

It was requested that the monitoring officer or deputy monitoring officer be required to advertise ISA and IP roles in a timely and prompt manner.

 

It was agreed that the Legal Services Manager would produce the recruitment pack and advertisements and schedule the interviews in consultation with the Chairman of the Committee.

 

Resolved: The Committee

 

·         Notes the content of the report;

·         Agrees that two Independent Persons should be selected for recommendation to Council;

·         Agrees that two Independent Standards Assessors should be selected for recommendation to Council;

·         Approves the recruitment process to be used for the 2019 recruitment and future appointments for selecting Independent Persons to provide a pool of three Independent Persons and four Independent Standard Assessors to serve on the Standards Committee;

·         Agrees that the advertisement process should follow the format suggested in the report;

·         Agrees the composition of the Interview Panel to comprise:-

                                      i.        For ISA’s – 2 borough councillors, 1 parish/town councillor and the monitoring officer/deputy monitoring officer as secretary to the board; and

                                    ii.        For IP’s - 2 borough councillors, 1 parish/town councillor and the monitoring officer/deputy monitoring officer. 

·         Agrees to recommend to Council that the period of appointment for the Independent Persons and the Independent Standard Assessors should be 4 years.

 

29.

Review of work programmme

Minutes:

The Legal Services Manager introduced the work programme.

 

Outstanding matters: it was clarified that a review of Gifts and Hospitality was currently in progress, but was being looked at alongside Register of Members Interests requirements and would be reported once both had been completed. 

 

Senior management had suggested that a review of Codes and Protocols would be more appropriate in the new municipal year.

 

It was noted that a review of standards training at the next meeting on 29 January 2019 would be particularly pertinent in the light of the ongoing ICO issue.

 

It was acknowledged that training as a general issue was being looked at for councillors, and that the progress with online training relating to GDPR needed to be reviewed.

 

Resolved: The Committee

 

·         Notes the work programme;

·         Awaits topic suggestions for future meetings from the Legal Services Manager.