Agenda, decisions and draft minutes

Venue: Committee Room 1 - Deanes. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

1/19

Apologies for absence

Minutes:

There were no apologies for absence.

2/19

Declarations of interest

Minutes:

There were no declarations of interest.

3/19

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

Minutes:

There were no urgent items.

4/19

Minutes of the meeting held on 5 December 2017 pdf icon PDF 218 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 5 December 2017 were confirmed as a correct record and signed by the Chair.

5/19

Manydown North - Project Update Report pdf icon PDF 516 KB

This report provides an update on progress with the Manydown project.

The Manydown Executive Committee is asked to consider the scope and content of the report and the comments of the Manydown Overview Committee held on 16 October 2019.

 

Recommendation from the Cabinet Member for Regneration and Property

Additional documents:

Decision:

To note:

 

1)     The progress made on the Manydown Project.

2)     The comments of the Manydown Overview Committee

Minutes:

The Cabinet Member for Regeneration and Property introduced the report which provided an update on the progress of the Manydown Project.  He highlighted the work that had been undertaken with local communities and the response to their concerns particularly in relation to highway solutions and proposals for the Rooksdown roundabout.  Officers had also engaged with parish councils in and surrounding Manydown.  He added that the report also demonstrated a commitment to facilitate good communication not just by road but cycle routes between Manydown and the town centre.  He also referred to representations made at the last Manydown Overview Committee (MOC) which concerned the phasing of primary and secondary schools, the impact it may have on existing schools and transport implications.  He hoped that the education authority would attend a future meeting of MOC.

 

The Project Director provided a further update on the progress of the project and highlighted the following key areas:

 

·         In relation to the planning application, significant work had been undertaken to address the issues raised by the Highway Authority. Formal consultation was taking place which would conclude at the beginning of January when stakeholder responses would be considered. There was a possibility that a Development Control Committee may be held towards the end of February.

 

·         More extensive work needed to be undertaken regarding the Section106 agreement.  A briefing would be provided to the MOC.

 

·         Full permission had been granted for the ecology application which means the ecology works could be accelerated.  There had been good engagement with Natural England and the council’s ecology team to look at what is required.  Tenders would be going out to contractors with a view to being on site in February.

 

·         Work had been ongoing in relation to cycle routes as there were issues regarding the crossing of the A340.  Officers were working with Hampshire Highways and Atkins to look at the feasibility of significantly enhancing the cycle route between Winklebury Way and the town centre and replacing the A340 bridge crossing.  The wok was due for completion around February.

 

·         The youth engagement sessions had proved valuable and it was planned to involve young people in the ongoing ecology work.

 

The Cabinet Member for Regeneration and Property thanked the Project Director and Manydown Team for the tremendous volume of work they had recently been engaged in. 

 

Resolved:     The comments of the Manydown Overview Committee and progress made on the Manydown Project be noted.

6/19

Manydown Delivery Vehicle Report - Governance and Procurement pdf icon PDF 407 KB

This report provides an update on:

 

i.              the procurement process for Basingstoke and Deane Borough and Hampshire County Council appointing a private sector partner (PSP) for the Manydown Development Joint Venture (JV) vehicle ‘Dev Co’ as it reaches its conclusion;

 

ii.             the governance and operational arrangements for the Manydown Garden Communities LLP (MGC LLP) as it prepares for the incorporation of Dev Co;

 

 

Recommendation from the Cabinet Member for Regeneration and Property

Decision:

To note:

 

1)     the progress made to establish the Delivery Vehicle for the Manydown Garden Communities North (Phase 1) project;

2)     the progress made on the set-up and operation of the Manydown Garden Communities LLP;

3)     the comments of the Manydown Overview Committee.

Minutes:

The Cabinet Member for Regeneration and Property introduced the report which provided an update on the procurement process for the appointment of a private sector partner for the Manydown Development Joint Venture vehicle and an update on the governance and operational arrangements for the Manydown Garden Communities Limited Liability Partnership.  He stated that the MOC, had requested that consideration be given to promote carbon positive development, biodiversity gains and useable open space.  Idea’s would be presented to the committee at its next meeting.

 

The Project Director provided an update in relation to finalising the contract between BDBC, HCC and the Preferred Bidder.  He stated that it was a complex contract and had taken slightly longer than envisaged to settle between the parties however it was anticipated that it would conclude in January.  Work was in progress to bring together a large number of documents that would need to be finalised ready for engrossing and it was hoped that a completion date could be forecast in early January.

 

Resolved: The committee note

 

1)     the progress made to establish the Delivery Vehicle for the Manydown Garden Communities North (Phase 1) project;

2)     the progress made on the set-up and operation of the Manydown Garden Communities LLP;

3)     the comments of the Manydown Overview Committee.

7/19

Southern Manydown Project Update Report pdf icon PDF 357 KB

On 12 July 2012 Basingstoke and Deane Borough Council agreed a Motion to promote the land at Manydown for development. This report provides an update on proposals for the promotion of land at southern Manydown including:

 

i.   The establishment of a project to support the proper planning of infrastructure at southern Manydown and strategy to promote the land for inclusion in the Local Plan on the basis set out in the report and in Appendix 2.

ii. A proposal to work in collaboration with adjoining landowners, to support the proper planning of infrastructure at southern Manydown as set out in Appendix 1.

 

iii. Details of the MHCLG Garden Village and Town Capacity funding and the proposed mechanism for its allocation.

 

Recommendation from the Cabinet Member for Regeneration and Property

 

Additional documents:

Decision:

1)    Note the Council’s Motion of 12 July 2012 to promote the land at Manydown for development.

 

2)    Note the council has responded to and submitted a proposal for the land at southern Manydown as part of the Local Planning Authority’s Call for Sites to assist in the Local Plan Update process.

 

3)    Approve the establishment of a project to support the proper planning of infrastructure at southern Manydown and strategy to promote the land for inclusion in the updated Local Plan on the basis set out in the report and Appendix 2 of the report.

 

4)    Approve the proposal to work in collaboration with adjoining landowners, to support the proper planning of infrastructure at southern Manydown on the basis set out in Appendix 1 of the report.

 

5)    Approve the proposal to use the MHCLG Garden Village and Town Capacity Fund money to support the proper planning of infrastructure at Manydown and delegates the management and expenditure of the funding to the Project Director Manydown in consultation with the Manydown Executive Committee.

Minutes:

The Cabinet Member for Regeneration and Property introduced the report which provided an update on proposals for the promotion of land at southern Manydown.  He explained that Southern Manydown was the land owned on a long leasehold between BDBC and HCC in addition to the Manydown North site, which was the subject of the outline planning application and proposed development agreement. The councils have a responsibility to promote all of the Manydown land. The report proposed to establish a formal project and budget for Manydown South.  He stated that previous work had been undertaken such as capacity studies and responses in both 2017 and 2019 to the Local Planning Authorities Call for Sites.   He added it was essential to plan ahead for any future housing that may be permitted, a key element being adequate infrastructure and environmental priorities.  He concluded that the report also addressed the collaboration with adjoining land owners in the Manydown South area and proposed the use of MHCLG Garden Village and Town Capacity Fund money to support the proper planning of infrastructure at Manydown.

 

Resolved:     The committee

 

1)    Note the Council’s Motion of 12 July 2012 to promote the land at Manydown for development.

 

2)    Note the council has responded to and submitted a proposal for the land at southern Manydown as part of the Local Planning Authority’s Call for Sites to assist in the Local Plan Update process.

 

3)    Approve the establishment of a project to support the proper planning of infrastructure at southern Manydown and strategy to promote the land for inclusion in the updated Local Plan on the basis set out in the report and Appendix 2 of the report.

 

4)    Approve the proposal to work in collaboration with adjoining landowners, to support the proper planning of infrastructure at southern Manydown on the basis set out in Appendix 1 of the report.

 

5)    Approve the proposal to use the MHCLG Garden Village and Town Capacity Fund money to support the proper planning of infrastructure at Manydown and delegates the management and expenditure of the funding to the Project Director Manydown in consultation with the Manydown Executive Committee.

 

Reasons for the decision

 

To continue to pursue the development of Manydown and secure the better planning of the area in accordance with the Full Council resolution on 12 July 2012 by establishing a project to support the proper planning of infrastructure at southern Manydown and a strategy to promote the land for inclusion in the Local Plan Update process.