Agenda, decisions and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Items
No. Item

10/19

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Hayley Eachus.

11/19

Declarations of interest

Minutes:

There were no declarations of interest.

12/19

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

13/19

Minutes of the meeting held on 11 June 2019 pdf icon PDF 221 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 11 June 2019 were confirmed as an accurate record and signed by the Chair.

14/19

Housing Delivery Test Action Plan pdf icon PDF 261 KB

The Housing Delivery Test (HDT) was introduced in 2018 by national Government as part of its agenda to deliver a step change in housing delivery across the country.  As a result, the first Housing Delivery Test (HDT), published by MHCLG in February 2019, requires the council to prepare a Housing Delivery Test Action Plan (HDTAP), the purpose of which is to identify key issues for the borough and outline what actions will be taken to increase and maintain delivery levels.

 

Recommendation from the Cabinet Member for Planning, Infrastructure and Natural Environment

Additional documents:

Decision:

The Housing Delivery Test Action Plan (2019) be approved for publication, in line with the requirements of the Housing Delivery Test (published February 2019).

Minutes:

The Cabinet Member for Planning, Infrastructure and Natural Environment introduced the report. He advised Cabinet that the housing rates followed a pattern reflective of the economy and anticipated that the under delivery average would be exceeded in 2018/19. Performance against the housing delivery rates had been kept under regular review and an action plan prepared. In conclusion, paragraph 2.8 of the report was highlighted which set out the categories of challenges identified for the borough.

 

Resolved: That Cabinet

 

Approve the Housing Delivery Test Action Plan (2019) publication, in with the line requirements of the Housing Delivery Test.

 

Reasons for the decision:

 

The requirement for the production and publication of a HDTAP is set out in national planning guidance.  The results of the 2018 HDT require the council to produce a HDTAP to identify challenges and identify actions to address under delivery against the housing requirement in the area.

15/19

Invest to Grow Fund Annual Report 2018/19 pdf icon PDF 520 KB

This report accords with the Invest to Grow Fund scheme of delegation which included a requirement for regular fund monitoring reports to Cabinet and the Audit and Accounts Committee.

 

Recommendation from the Cabinet Member for Regeneration and Property

Decision:

Note the report.

Minutes:

The Cabinet Member for Regeneration and Property introduced the report. He informed Cabinet that the report provided an update on progress with the fund. Cabinet was informed that £8.9m had been had been committed as development finance for Eli Lilly’s new headquarters in Basing View, keeping them in the borough.

 

 

Resolved: To note the Invest to Grow Annual Report 2018/19.

16/19

Property Investment Strategy - Annual Report for Year End - Quarter 4 2019 pdf icon PDF 463 KB

This report outlines the annual activity within the council’s property services team in implementing the approved Property Investment Strategy for the property investment portfolio for the period between 1st April 2018 and 31st March 2019.

 

Recommendation from the Cabinet Member for Regeneration and Property

Decision:

Note the Property Investment Strategy Annual Report for Year End - Quarter 4 2018.

Minutes:

The Cabinet Member for Regeneration and Property introduced the annual report. He commented that good progress was being made in investing the remaining funds from the £30m, set aside for this strategy. The average return on acquisitions was 7%, which was in excess of the return on government bonds. He added that there was currently just over £5m left to spend on property investments. The Council was looking at suitable opportunities with a preference for properties in the borough and those that met the investment criteria.

 

Resolved: That Cabinet

 

Note the Property Investment Strategy Annual Report for Year End – Quarter 4, 2018.

17/19

Transport Strategy pdf icon PDF 277 KB

The Transport Strategy, set out in Appendix One, has been prepared in partnership with Hampshire County Council (HCC) as the Local Highway Authority (LHA) with the support of the Local Enterprise Partnership (LEP).  It is intended to support the delivery of the Adopted Local Plan and draws upon a number of pieces of technical work and consultations to inform wider projects.  It will also assist in the preparation of a new Local Plan.

 

Recommendation from the Cabinet Member for Planning, Infrastructure and Natural Environment

Additional documents:

Decision:

Note the contents of the report and the proposed changes to the Transport Strategy as set out in Appendix 1 of the report.

 

Recommends to Full Council that the Transport Strategy be adopted, together with any amendments made by Hampshire County Council when they adopt the strategy on 16 July, recognising that some of the statutory responsibilities outlined within the document rest with Hampshire County Council as the Local Highway Authority.

Minutes:

The Cabinet Member for Planning, Infrastructure and Natural Environment introduced the report. This was a key report. There was a need to improve air quality, alleviate congestion, plan for new growth and the Leisure Park. He acknowledged the strategy was a moving feast and that it would mean different things to different people. For example, some sought a preference for buses, others for cycling and electric cars and cleaner fuels. He was of the view that the borough required a combination of those things and felt that technology would help improve change the situation. In concluding, he stated the report was a working a document and reassured Cabinet that meetings had been held with representatives from  Hampshire County Council to seek their input, including solutions.

 

The Leader welcomed the report and added that he was keen to see connectivity to airports in order to attract businesses and individuals to the borough. 

 

Resolved: That Cabinet

 

Note the contents of the report and the proposed changes to the Transport Strategy, as set out in Appendix 1 of the report.

 

Recommendation to Council:   

 

That the Transport Strategy be adopted, together with any recommendations made by Hampshire County Council when they adopt the strategy on 16 July, recognising that some of the statutory responsibilities outlined within the document rest with Hampshire County Council as the Local Highway Authority. 

18/19

Housing Investment Strategy - Improving Access to home ownership pdf icon PDF 508 KB

This report analyses the need for affordable homes to buy, what the council can choose to do to assist residents and which schemes are likely to be the most effective ways of encouraging home ownership in the borough.

 

Recommendation from the Cabinet Member for Homes and Families

Additional documents:

Decision:

1)    Recommend Council to agree a new capital scheme ‘Council help to buy: Equity Loan Scheme’, with a budget of £0.580m funded from S106 receipts.

 

2)    Subject to Council approval of the scheme, delegate power to the Legal Services Manager to agree the details of the scheme.

 

3)    Note that further consideration will be given to the innovative ideas generated from the Soft Market Testing Day to deliver more low cost home ownership in Basingstoke & Deane Borough in discussion with the Cabinet Member for Homes & Families.

 

4)    Note that work will continue with Help to Buy South to run at least one more promotional event a year to promote low cost home ownership, funded from within existing budgets.

Minutes:

The Cabinet Member for Homes and Families introduced the report. Cabinet was informed that the loan scheme will help Basingstoke and Deane residents to achieve the aim of home ownership. In order to be eligible for the loan, residents will need to be on the housing register and on income below the housing earning threshold. The loan is interest free for 5 years.

 

Cabinet colleagues welcomed the report.

 

Resolved: That Cabinet

 

1)            Subject to Council approval of the scheme, delegate power to the Legal Services Manager to agree the details of the scheme.

 

2)            Note that further consideration will be given to the innovative ideas generated from the Soft Market Testing Day to deliver more low cost home ownership in Basingstoke & Deane Borough in discussion with the Cabinet Member for Homes & Families.

 

3)            Note that work will continue with Help to Buy South to run at least one more promotional event a year to promote low cost home ownership, funded from within existing budgets.

 

Recommendation to Council: To agree a new capital scheme ‘Council help to buy: Equity Loan Scheme’, with a budget of £0.580m funded from S106 receipts.

 

Reason for the decision:

 

To enable the council to meet its stated strategic aims of providing support for low cost home ownership.

19/19

Manydown Garden Communities LLP - Business Plan 2019 pdf icon PDF 347 KB

This report updates Cabinet on the work of the Manydown Garden Communities LLP which is now established and operating as a separate corporate body and its first annual business plan is provided for Cabinet approval.

 

Recommendation from the Cabinet Member for Regeneration and Property 

Additional documents:

Decision:

1)    Approve the Manydown Garden Communities (MGC) LLP Business Plan 2019/20 as set in Appendix 1 of the report.

 

2)    Approve the alterations to the MGC LLP Members’ Agreement as set out in paragraph 3.8 and 3.9. of the report.

 

3)    Approve the amendment to the Dev Co Members’ Agreement to increase the MGC LLP Member Representatives on the Dev Co Board from four to six.

 

4)    Approve the MGC LLP and Dev Co Member Representatives and Alternates as set out in paragraphs 3.10 and 3.11 of the report.

Minutes:

The Cabinet Member for Regeneration and Property introduced the report. He added that the report updated Cabinet on the work of the Manydown Garden Communities Limited Liability Partnership (LLP), which was now established and operating as a separate corporate vehicle. Cabinet was informed that the Board was required to produce an annual Business Plan. The purpose of the Business Plan was to ensure both councils’ interests were safeguarded as well as to ensure a financial return.

 

Resolved: That Cabinet

 

1)            Approve the Manydown Garden Communities (MGC) LLP Business Plan 2019/20 as set out in Appendix 1 of the report.

 

2)            Approve the alterations to the MGC LLP Members’ Agreement as set out in paragraph 3.8 and 3.9. of the report.

 

3)            Approve the amendment to the Dev Co Members’ Agreement to increase the MGC LLP Member Representatives on the Dev Co Board from four to six.

 

4)            Approve the MGC LLP and Dev Co Member Representatives and Alternates as set out in paragraphs 3.10 and 3.11 of the report.

 

Reasons for the decision:

 

To continue to pursue the development of Manydown and secure the better planning of the area in accordance with the Council resolution on 12 July 2012 by proceeding with setting up MGG LLP and Dev Co to enable the delivery of the first 3,520 homes.