Agenda, decisions and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Items
No. Item

20/19

Apologies for absence

Minutes:

There were no apologies for absence.

21/19

Declarations of interest

Minutes:

There were no declarations of interest.

22/19

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

23/19

Minutes of the meeting held on 9 July 2019 pdf icon PDF 200 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 9 July 2019 were confirmed as an accurate record and signed by the Chair.

24/19

Motion referred from Council on 18 July 2019 - Manydown Country Park

Council requests that the Cabinet Member for Regeneration and Property and the Cabinet Member for Planning, Infrastructure and the Natural Environment work with our appointed master-developer partners for Manydown to ensure that as soon as possible after planning approval for the Manydown development, the Country Park is opened and made accessible for all the residents of the Borough.

Minutes:

The Cabinet Member for Regeneration and Property welcomed the motion referred from Council to ensure that as soon as possible after planning approval for the Manydown development, the Country Park is opened and made accessible for all the residents of the Borough.  He stated that talks with residents and young people had commenced to get ideas for what the country park should offer and how it should be run.  He added that officers would be working closely with Hampshire County Council and Urban&Civic to open the gates of the new country park as soon as possible.

 

The Cabinet Member for Planning, Infrastructure and Natural Environment also supported the motion as part of a wider plan to champion the natural environment in the borough.

 

 

25/19

Motion referred from Council on 18 July 2019 - Housing Standards

Council requests that the Cabinet Member for Planning, Infrastructure and the Natural Environment write to the Government in response to the consultation encapsulating the views of Full Council in relation to this consultation.

 

Minutes:

The Cabinet Member for Planning, Infrastructure and Natural Environment thanked all contributors for their views in relation to the government consultation regarding housing standards for new developments.  He confirmed that he had formally responded to the consultation on behalf of the council.

26/19

Climate Emergency Declaration pdf icon PDF 592 KB

At the meeting of full Council on 18 July, Councillors unanimously agreed to support a motion to request the Cabinet declares a Climate Emergency.  This short paper provides the mechanism to make this declaration and to formally initiate the process.  It also provides a high level summary of actions the Borough Council is already taking and further proposed actions in the coming months, including a timetable for key meetings.

 

Recommendation from the Cabinet Member for Environment and Enforcement

Additional documents:

Decision:

1)    A Climate Emergency be declared, in line with the aims of the Motion considered at full Council on 18 July 2019; and

 

2)    Request the Community, Environment and Partnerships Committee to consider a report on the proposed actions at their meeting in December 2019, prior to reporting to full Council in February 2020.

Minutes:

The Cabinet Member for Environment and Enforcement introduced a report which set out details of a recommendation from Council requesting the Cabinet to declare a climate change emergency. The report provided the mechanism to consider the content of the Motion and to commit to achieving it, where possible. It also provided a high level summary of actions the Borough Council had already taken and further proposed actions in the coming months, including a timetable for key meetings.

 

Members of the public, Mr Biermann and Mr Heath were invited to address the Cabinet. 

 

Mr Biermann expressed disappointment at the timescale proposed to progress the climate declaration and felt action needed to be taken quickly.  He highlighted a number of areas for action:

 

·         Maintenance of overgrown trees and shrubs which deter people from using footpaths and cycle ways.

·         Remove the ban on windfarms when reviewing the Local Plan.

·         More emphasis on rainwater collection for new developments.

·         Opportunity for solar panels on new properties.

·         Opportunity for the council to sponsor car clubs to encourage use of electric vehicles and reduce car ownership.

·         Inadequate cycle routes which don’t connect communities.

·         Reduction in pavement parking to make access easier for pedestrians.

·         The importance of public engagement and meaningful consultation.

 

He welcomed the proposal for an additional member of staff to supplement the existing resource however felt that it should be a senior position.

 

The Cabinet Member for Environment and Enforcement provided assurance that a significant amount of work had been undertaken since the agreement by Council in July to declare a climate emergency motion and agreed that a number of areas highlighted by Mr Biermann needed to be looked at.

 

The Cabinet Member for Communities, Culture and Partnerships added that education to promote the right changing behaviours was important.

 

Mr Heath a representative from the Basingstoke Transition Network also supported the climate emergency declaration as a first step and agreed with Mr Biermann that actions were needed.  He highlighted areas where changes needed to be made such as increasing local renewable energy, changes to transport infrastructure to encourage less driving and more use of public transport, more efficient homes and buildings should be built so they are fit for the 21st century and changes to how and where renewable electricity was generated. 

 

He further explained that the Transition Network was a small group of local people with a range of expertise.  The aim of the group was to build awareness across the borough on how to transition from the current position to a future that is cleaner, greener and healthier.  He added that the group wanted to work in partnership with the council and had been involved the Clean Air Campaign and Green Week.

 

Cabinet supported the climate emergency declaration and made a number of comments during discussion which included:

 

·         It was important to recognise the influence and role the council can play in not only those areas the council has responsibility for but to work with partners within the borough to make a  ...  view the full minutes text for item 26/19

27/19

Extension to Strategic Grants for 2020/21 pdf icon PDF 347 KB

Approval is sought for a proposal to extend the funding agreements of eight strategically funded organisations for one year, pending longer-term decisions on future grant funding.

 

Recommendation from the Cabinet Member for Finance and Service Improvement and Cabinet Member for Communities, Culture and Partnerships

Additional documents:

Decision:

That current community and voluntary sector strategic grant agreements due to end in March 2020 should be extended for one further year at the same levels of funding, subject to approval of budgets by full council in February 2020.

Minutes:

The Cabinet Member for Communities, Culture and Partnerships introduced the report which sought approval to extend eight of the current community and voluntary sector strategic grant funding arrangements agreed in 2015 for one further year to the end of 2020/21, pending a grant strategy update including a review of the scope and arrangements for future grant funding. 

 

Resolved: That current community and voluntary sector strategic grant agreements due to end in March 2020 should be extended for one further year at the same levels of funding, subject to approval of budgets by full council in February 2020.

 

Reason for the decision: Extension of the funding arrangements for a further year to the end of 2020/21 will provide those organisations with confidence that they can continue to deliver key services pending a review of the scope and arrangements for future grant funding.

28/19

North Wessex Downs Area of Outstanding Natural Beauty (AONB) - Management Plan (2019-2024) pdf icon PDF 344 KB

The purpose of this report is to present for adoption, an updated management plan for the North Wessex Downs Area of Outstanding Natural Beauty, covering the period 2019-2024.

 

Recommendation from the Cabinet Member for Planning, Infrastructure and Natural Environment

Additional documents:

Decision:

That Cabinet adopt the revised management plan and note that it is consistent with the council’s continued commitment to managing the natural environment.

Minutes:

The Cabinet Member for Planning, Infrastructure and Natural Environment introduced the report which recommended that Cabinet adopt a revised management plan for the North Wessex Downs Area of Outstanding Natural Beauty which was an area of countryside designated for conservation due to its significant landscape value and which covered roughly the western third of the borough.   He added the plan would last for five years with the aim of protecting and conserving the natural environment and assist with future planning applications.

 

Resolved: That Cabinet adopt the revised management plan and note that it is consistent with the council’s continued commitment to managing the natural environment.

 

Reasons for the decision: Adoption of the replacement management plan accords with the council’s statutory requirements and recognises the special qualities of the area.

29/19

Revenue and Capital Monitoring as at 30th June 2019 (Quarter 1) pdf icon PDF 607 KB

This report presents the 2019/20 forecast outturn position, as at the 30th June 2019, for revenue and capital expenditure and income and compares it with variances reported against budget. The report also identifies risks and issues which could have significant financial impacts.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Decision:

Note:

 

1)    That the forecast net revenue expenditure on services in 2019/20, before net transfers to reserves, is forecast to be £0.71M lower than the latest budget.

 

2)    That capital expenditure in 2019/20 is forecast to be £0.39M lower than the latest approved budget.

 

3)    The risks associated with the revenue and capital forecasts as detailed in sections 4 and 7 of the report.

 

4)    The 2019/20 savings position as detailed in section 8 of the report.

 

5)    That budget virements amounting to £0.99M were processed in the first quarter, as summarised in section 9 of the report.

Minutes:

The Cabinet Member for Finance and Service Improvement introduced the report which presented the 2019/20 forecast outturn position, as at the 30th June 2019, for revenue and capital expenditure and income and compared it with variances reported against budget. The report also identified risks and issues which could have significant financial impacts.  She highlighted the positive forecast position with both revenue and capital spend lower than the forecast budget,  the property portfolio was producing a return more than forecast, 94.25% of forecast revenue savings were on target to be delivered and capital programme expenditure was also on target to be spent this year.

 

Resolved: Cabinet note:

 

1)    That the forecast net revenue expenditure on services in 2019/20, before net transfers to reserves, is forecast to be £0.71M lower than the latest budget.

 

2)    That capital expenditure in 2019/20 is forecast to be £0.39M lower than the latest approved budget.

 

3)    The risks associated with the revenue and capital forecasts as detailed in sections 4 and 7 of the report.

 

4)    The 2019/20 savings position as detailed in section 8 of the report.

 

5)    That budget virements amounting to £0.99M were processed in the first quarter, as summarised in section 9 of the report.

30/19

Basingstoke and Deane Borough Council Brexit preparations pdf icon PDF 258 KB

This report provides an overview of an intensive piece of work undertaken by the borough council to ensure that the council, council services and the local communities we serve are prepared for the UK’s exit from the European Union.

 

Recommendation from the Leader of the Council

Additional documents:

Decision:

That the work undertaken by the borough council to prepare for Brexit be noted. 

Minutes:

The Leader of the Council introduced the report which outlined the extensive work undertaken by the council to prepare for Brexit; the council’s approach being to identify what Brexit may mean for the council as an organisation, service provider and for front line services and for communities, businesses and partners and what role the council could play as part of its community stewardship and community leadership.  He stated that weekly Brexit updates and meetings were being held and the council had agreed funding for Basingstoke Citizens Advice and Tadley Citizens Advice to fund support and advice services for people who may be concerned about what Brexit meant for them particularly in relation to the EU Settlement Scheme.  He also stated that the three main areas for concern were healthcare, education and housing.

 

Cabinet discussed the report and thanked officers for the work involved in collating details of all of the issues and the impact they may have on the council and its partners.  The council website was also highlighted as a good source of information and direction to partners such as Citizens Advice.

 

Resolved: To note the work undertaken by the borough council to prepare for Brexit.