Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

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Items
No. Item

51/19

Apologies for absence

Minutes:

There were no apologies for absence.

52/19

Declarations of interest

Minutes:

During discussion on agenda item 6, Councillor Eachus declared an interest in relation to discussion of Basingstoke Town Football Club due to her employment and stated that she would not leave the room but would not take part in any discussion.

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Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

The Cabinet Member for Communities, Culture and Partnerships presented a petition that had been submitted by RT Hon Maria Miller MP requesting the council to take steps to support the GP surgery at Winklebury to operate as a full-time medical centre.

 

He stated that he would provide the following response to the petitioner:

 

The resident’s survey shows that health services are one of the top things that residents want to make a good place to live in.  The new Council Plan states physical and mental wellbeing are fundamental to healthy communities.  We will continue to push for suitable funding and provision for local GP and mental health services alongside innovative models of delivery.  We started working with our partners at the North Hampshire Clinical Commissioning Group (CCG) and Vivid in 2016 to provide a new health centre that the people of Winklebury want delivered in an accessible location as early as possible as part of the wider regeneration project.  The CCG have committed to us that they will ensure that both current and new residents in the area are able to access high quality primary care services.  A new health centre is proposed in Winklebury and will be designed to accommodate the expected increase in population.

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Minutes of the meeting held on 17 December 2019 pdf icon PDF 206 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 17 December 2019 were confirmed as an accurate record and signed by the Chair.

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Council Plan 2020 to 2024 pdf icon PDF 275 KB

The purpose of this report is to present to cabinet final proposals for the council plan, describing the council’s policy priorities for 2020 to 2024.

 

Recommendation from the Leader of the Council

Additional documents:

Decision:

Recommend to Council:

 

That Council adopt the Council Plan 2020 to 2024.

Minutes:

The Leader of the Council introduced the report which presented final proposals for the council plan.  He set out the four main council plan priorities for 2020 to 2024:

 

·         Strengthening communities

·         Protecting and enhancing our environment

·         Improving safety

·         Planning for the future

 

He added that the resident’s survey endorsed the direction of travel outlined in the council plan.

 

Recommendation to Council:

 

That Council adopt the Council Plan 2020 to 2024.

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Medium Term Financial Strategy and Budget Update Report 2020/21 to 2023/24 pdf icon PDF 898 KB

This report, which includes an updated Medium Term Financial Strategy (MTFS), accords with the Council’s Policy and Budget Framework and supports delivery of the updated Council Plan 2020 to 2024 and the development of an effective and efficient Council.

 

The report provides a summary of Cabinet’s revenue budget proposals for 2020/21 and contains a forward financial forecast for 2021/22, 2022/23 and 2023/24.  The budget proposals and forward financial forecasts have been developed within the framework of the Council’s MTFS proposed by Cabinet on 12 November 2019.

 

Report of the Executive Director of Finance and Resources (S151 Officer)

Additional documents:

Decision:

 

Note:

 

1)            The revised Medium Term Financial Strategy 2020/21 to 2023/24 as detailed in Appendix 1 of the report.

 

2)            The aims and objectives of the Medium Term Financial Strategy which will be presented to Council for approval on 27 February 2020.

 

3)            The formal budget consultation began on 13 November 2019 and ended on 1 January 2020.  The budget proposals are unchanged and the outcome of the consultation is summarised in section 24 and Appendix 6 of the report.

 

4)            The budget proposals are based on the assumptions detailed within the Medium Term Financial Strategy and that this includes a Council Tax increase of £5.00 in 2020/21, allowable under general powers to increase Council Tax without a referendum.

 

5)            The report identifies additional revenue pressures totalling £0.64M and executive commitments of £0.85M in 2020/21 as detailed in section 9 of the report.

 

6)            That further proposals will need to be considered to address future years budget gap in 2021/22, 2022/23 and 2023/24.            

 

7)            That the Financial Procedures and Financial Regulations have been reviewed and the updated Financial Regulations are detailed in Appendix 7 of the report.

 

8)            That the following additional recommendations to Council will be added to the Medium Term Financial Strategy and Budget Update Report 2020/21 to 2023/24:

 

·         The release of £8.03M from the Efficiency, Transformation & Digital Reserve to meet the costs of the Fit for the Future Transformation Programme. 

 

·         The addition to the revenue budget of £2.32M, £0.93M 2020/21, £0.57M 2021/22 and £0.52M 2022/23 and £0.30M 2023/24, to meet the revenue costs of the Fit for the Future Transformation programme as detailed in the report, to be funded by a release from the Efficiency, Transformation & Digital Reserve.

 

Approve:

 

9)            The process for the Councillor Community Grant Scheme as detailed in section 6 and Appendix 8 of the report (subject to Council approving funding for the scheme as part of approving the overall budget for 2020/21).

 

Recommend to Council: That Council

 

Note:

 

10)         The S151 Officer’s (Executive Director of Finance and Resources) statutory report regarding the robustness of the estimates and the adequacy of reserves detailed in section 17 of the report.

 

11)         That the Executive Director of Finance and Resources (S151 Officer) on the 7 January 2020 calculated the Council Tax base for the whole Council area at 66,647 Band D equivalents and for dwellings in those parts of its area to which a parish precept relates as per Appendix 2 of the report (available for final report to Council).

 

12)         The county, police and fire authority precepts detailed in Appendix 3 of the report (available for final report to Council).

 

13)         That as the billing authority, the Council has not been notified by any major precepting authority that its relevant basic amount of Council Tax for 2020/21 is excessive and the billing authority is therefore not required to hold a referendum, in accordance with section 52ZK of the Local Government Finance Act 1992.

 

14)         The risks and sensitivities within the financial forecasts highlighted in section  ...  view the full decision text for item 56/19

Minutes:

Cabinet considered a report which presented an updated Medium Term Financial Strategy (MTFS) for the period 2020/21 to 2023/24 and provided detail to inform Council in setting Council Tax for 2020/21.

 

Visiting member Councillor McCormick addressed the cabinet with questions and comments in relation to the MTFS:

 

·         In relation to the 20% pension fund gap, what plans were in place to close the gap?

·         What plans were in place to close the budget gap of £6.5m between 2020/21 to 2023/2024?  Would there be service cuts or a bigger increase in fees and charges? The other option would be to lobby central government for more funding.

·         What replacement would there be for the Local Infrastructure Fund if the New Homes Bonus disappeared?

·         What help could Basingstoke Town Football Club expect from the council?

·         What provision could be made for a new ice rink?

·         The budget provision for the Park and Access Schemes will decrease to zero by 2023/24.  What alternatives are in place, given the climate emergency, to provide public access charging points where there is on-road or communal parking?

·         Is the £0.5 million climate emergency fund sufficient for the radical changes that need to take place to ensure the council is carbon neutral by 2025?

 

The Cabinet Member for Finance and Service Improvement requested Cabinet to note a proposed amendment from the S151 Officer to the MTFS and Capital Programme.  She also stated that a full consultation had been completed since the budget proposals had been considered by Cabinet in November which had provided support for the multi-stranded approach to balancing the budget, which included investing the proceeds of growth, maintaining high quality services, striving for cost reductions and value through transformation and service reviews and looking for opportunities to generate additional income.  She considered the MTFS to be robust and ambitious and maintained key services that resident’s valued.   She highlighted proposals for an increase in funding for Community Support Patrol Officers (CSPO’s) so the important work they carry out could be extended across further local communities, proposals for additional funds to further improve the gateways to Basingstoke Town and a flexible grant for councillors so they could have a responsive opportunity to support their local communities.

 

Cabinet considered the report and responded to the issues raised by Councillor McCormick.  In relation to the pension fund gap, the S151 Officer clarified that the fund was now 100% fully funded.  The Cabinet Member for Finance and Service Improvement stated that in relation to the budget gap, there was strong support for the multi-stranded approach adopted by the council, and in terms of the revenue support grant the council was in a good position, due to the proactive management of the council’s investments, to continue to serve residents without it.

 

The Cabinet Member for Environment and Enforcement stated that discussions were being had with regard to parking and electric charging points as part of climate emergency and would be discussed by the Climate Emergency Members Advisory Panel.

 

The Leader of the Council  ...  view the full minutes text for item 56/19

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Capital Programme Update and Strategy Report for 2019/20 to 2023/24 pdf icon PDF 977 KB

This report provides an update on the capital programme and Capital Programme Strategy for 2019/20 to 2023/24 for Council approval.

 

Report of the Executive Director of Finance and Resources (Section 151 Officer)

Decision:

Note:

 

1)            The revised capital programme which totals £82.74M as detailed in sections 2 to 9 and Appendix 1 of the report and the associated use of resources.

 

2)            The addition of £5.31M to the capital programme requiring approval to spend and the removal of capital scheme provisions and scheme savings of £57.57M, which gives rise to a net decrease of £52.26M to the overall capital programme as detailed in sections 4 to 5 and Appendix 2 of the report.

 

3)            The proposed budget transfers under delegated powers between schemes as set out in section 6 and detailed in Appendix 3 of the report.

 

4)            The rephasing and slippage as set out in section 7 of the report and as detailed in Appendix 3 of the report.

 

5)            The capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

6)            That a review of the Capital Programme Strategy has been undertaken which includes the establishment of a Capital Programme Board as detailed in section 10 and the updated Capital Programme Strategy is attached as Appendix 4 of the report.

 

7)            That the following additional recommendations to Council will be included in the Capital Programme Update Report 2020/21 to 2023/24:

 

·                     Approve the addition of £5.71M to the Capital Programme, £3.15M 2020/21, £1.56M 2021/22 and £1.00M 2022/23, to meet the capital costs detailed within the report for the Digital and Smarter Ways of Working Programmes and to give approval to spend. To Note this will be funded by a direct revenue contribution from the Efficiency, Transformation & Digital Reserve.

 

·                     Note the total capital programme requirement is £6.11M over the period of the MTFS with £0.40M already included in the capital programme for IT replacement in 2020/21.

 

Recommend to Council: That Council

 

8)            Agree the addition of £5.31M to the capital programme and the removal of capital scheme provisions and scheme savings of £57.57M, which gives rise to a net decrease of £52.26M to the overall capital programme as detailed in sections 4 to 5 and Appendix 2 of the report.

 

9)            Approve the revised capital programme, which totals £82.74M (as detailed in paragraphs 2 to 9 and Appendix 1 of the report) and the associated use of resources.

 

10)         Approve expenditure being incurred on capital schemes in accordance with the revised capital programme and Financial Procedures. 

 

11)         Note the proposed budget transfers under delegated powers between schemes as set out in section 6 and detailed in Appendix 3 of the report.

 

12)         Approve the slippage and rephasing as set out in section 7 and as detailed in Appendix 3 of the report.

 

13)         Note that the capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

14)         Approve the Capital Programme Strategy detailed in Appendix 4 of the report which includes the establishment of a Capital Programme Board as detailed in section 10 of the report.

 

 

 

Minutes:

The Cabinet Member for Finance and Service Improvement introduced the report which provided an update on the capital programme and Capital Programme Strategy for 2019/20 to 2023/24.  She stated that the updated programme was £82.74 million and included new portfolio priority additions of £5.31 million fully funded from available resources.  She added that the programme ensured the delivery of investment to benefit residents ranging from making services more accessible to improvements to sports facilities and community buildings.

 

Resolved: That Cabinet

 

Note:

 

1)            The revised capital programme which totals £82.74M as detailed in sections 2 to 9 and Appendix 1 of the report and the associated use of resources.

 

2)            The addition of £5.31M to the capital programme requiring approval to spend and the removal of capital scheme provisions and scheme savings of £57.57M, which gives rise to a net decrease of £52.26M to the overall capital programme as detailed in sections 4 to 5 and Appendix 2 of the report.

 

3)            The proposed budget transfers under delegated powers between schemes as set out in section 6 and detailed in Appendix 3 of the report.

 

4)            The rephasing and slippage as set out in section 7 of the report and as detailed in Appendix 3 of the report.

 

5)            The capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

6)            Note that a review of the Capital Programme Strategy has been undertaken which includes the establishment of a Capital Programme Board as detailed in section 10 and the updated Capital Programme Strategy is attached as Appendix 4 of the report.

 

7)            Note that the following additional recommendations to Council will be included in the Capital Programme Update Report 2020/21 to 2023/24:

 

·                     Approve the addition of £5.71M to the Capital Programme, £3.15M 2020/21, £1.56M 2021/22 and £1.00M 2022/23, to meet the capital costs detailed within the report for the Digital and Smarter Ways of Working Programmes and to give approval to spend. To Note this will be funded by a direct revenue contribution from the Efficiency, Transformation & Digital Reserve.

 

·                     Note the total capital programme requirement is £6.11M over the period of the MTFS with £0.40M already included in the capital programme for IT replacement in 2020/21.

 

Recommendation to Council: That Council

 

8)            Agree the addition of £5.31M to the capital programme and the removal of capital scheme provisions and scheme savings of £57.57M, which gives rise to a net decrease of £52.26M to the overall capital programme as detailed in sections 4 to 5 and Appendix 2 of the report.

 

9)            Approve the revised capital programme, which totals £82.74M (as detailed in paragraphs 2 to 9 and Appendix 1 of the report) and the associated use of resources.

 

10)         Approve expenditure being incurred on capital schemes in accordance with the revised capital programme and Financial Procedures. 

 

11)         Note the proposed budget transfers under delegated powers between schemes as set out in section 6 and detailed in Appendix 3of the report.

 

12)         Approve the slippage and  ...  view the full minutes text for item 57/19

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Property Investment Strategy Annual Property Plan 2020-21 pdf icon PDF 595 KB

This report sets out the proposed 2020/21 Annual Property Plan for the council’s property investment portfolio in pursuance of its agreed Property Investment Strategy objectives, in support of the council’s Medium Term Financial Strategy.

 

Recommendation from the Cabinet Member for Regeneration and Property

Additional documents:

Decision:

Agree the Property Investment Strategy Annual Property Plan 2020-21.

 

 

Minutes:

The Cabinet Member for Property and Regeneration introduced the report which set out the proposed 2020/21 Annual Property Plan for the council’s property investment portfolio in pursuance of its agreed Property Investment Strategy objectives, in support of the council’s MTFS.  He stated that the value of the property portfolio as of March 2019 was £286 million and was pleased that the £32.5 million allocation of Treasury Management funds had been fully invested in local properties and was yielding 7.1% per year.  He added that the strategy would focus on enabling the redevelopment of obsolete commercial buildings, working alongside long leaseholders and new investors to deliver new buildings for businesses in the borough, and in line with the climate emergency would look for opportunities to reduce the carbon footprint of the property portfolio.  Opportunities would also be taken to liquidate property assets that no longer meet the criteria under the strategy.

 

Cabinet considered the report and commented on the establishment of a property advisory board and the significant level of income received by the council in relation to commercial rents for the benefit of residents.

 

Resolved: To agree the Property Investment Strategy Annual Property Plan 2020-21.

 

Reasons for the decision:

 

Implementation of the Plan will build on the work commenced in 2017/18 to increase the council’s rental income and to work towards ensuring a more balanced & efficient property investment portfolio, providing a stable long term source of income which will contribute to the generation of additional income to meet the council’s MTFS.

 

 

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Manydown Procurement and Governance - Update pdf icon PDF 463 KB

This report provides an update on the finalisation of documentation in relation to the appointment of the selected joint venture (JV) partner to work with Basingstoke and Deane Borough Council and Hampshire County Council to deliver Manydown North.

 

Recommendation of the Cabinet Member for Regeneration and Property

 

Report To Follow

Decision:

1)    Authorise Basingstoke and Deane Borough Council (BDBC) acting in the capacity as a member of Manydown Garden Communities LLP (MGC LLP) to agree the written resolutions of MGC LLP taking and authorising such actions as are required in order to take the business of MGC LLP forward and to participate in the joint venture vehicle DevCo to progress the development of Manydown North;

 

2)    Delegate to the Executive Director of Finance and Resources in consultation with the Executive Director of Borough Development and the Project Director Manydown authority to finalise the terms of the resolutions of MGC LLP and authorise signature;

 

3)    Authorise BDBC as a member of MGC LLP acting in the capacity as a member of DevCo to agree the written resolutions of DevCo taking and authorising such actions as are required in order to progress the development of Manydown North;

 

4)    Delegate to the Executive Director of Finance and Resources in consultation with the Executive Director of Borough Development and the Project Director Manydown authority to finalise the terms of the resolutions of DevCo and authorise signature;

 

5)    Authorise the Head of Law and Governance to sign on behalf of the council, in its capacity as a member of MGC LLP, (1) all written resolutions of MGC LLP and (2) on behalf of the council in its capacity as a member of MGC LLP acting as a member of DevCo all written resolutions of DevCo in accordance with the authorisation set out in 2 and 4;

 

6)    Authorise the Executive Director of Finance and Resources to agree the drawdown of capital funding, in accordance with the approved Capital Programme, to invest in the development of Manydown North and to take any debenture over the assets of DevCo in connection therewith.

Minutes:

The Cabinet Member for Property and Regeneration introduced the report which provided an update on the finalisation of documentation in relation to the appointment of the selected joint venture (JV) partner to work with Basingstoke and Deane Borough Council and Hampshire County Council to deliver Manydown North. He stated that the report sought the necessary Cabinet approvals to finalise and sign the required written resolutions to complete the agreement with the private sector partner.

 

Resolved: That Cabinet

 

1)    Authorise Basingstoke and Deane Borough Council (BDBC) acting in the capacity as a member of Manydown Garden Communities LLP (MGC LLP) to agree the written resolutions of MGC LLP taking and authorising such actions as are required in order to take the business of MGC LLP forward and to participate in the joint venture vehicle DevCo to progress the development of Manydown North;

 

2)    Delegate to the Executive Director of Finance and Resources in consultation with the Executive Director of Borough Development and the Project Director Manydown authority to finalise the terms of the resolutions of MGC LLP and authorise signature;

 

3)    Authorise BDBC as a member of MGC LLP acting in the capacity as a member of DevCo to agree the written resolutions of DevCo taking and authorising such actions as are required in order to progress the development of Manydown North;

 

4)    Delegate to the Executive Director of Finance and Resources in consultation with the Executive Director of Borough Development and the Project Director Manydown authority to finalise the terms of the resolutions of DevCo and authorise signature;

 

5)    Authorise the Head of Law and Governance to sign on behalf of the council, in its capacity as a member of MGC LLP, (1) all written resolutions of MGC LLP and (2) on behalf of the council in its capacity as a member of MGC LLP acting as a member of DevCo all written resolutions of DevCo in accordance with the authorisation set out in 2 and 4;

 

6)    Authorise the Executive Director of Finance and Resources to agree the drawdown of capital funding, in accordance with the approved Capital Programme, to invest in the development of Manydown North and to take any debenture over the assets of DevCo in connection therewith.

 

Reasons for the decision:

 

To progress to conclude all the related legal agreements associated with the selected JV partner. This will enable the council to continue to pursue the development of Manydown and secure the better planning of the area in accordance with the Council resolution on 12 July 2012 by proceeding with MGG LLP and the setting up of DevCo to enable the delivery of the first 3,520 homes