Agenda, decisions and draft minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

60/19

Apologies for absence

Minutes:

There were no apologies for absence.

61/19

Declarations of interest

Minutes:

There were no declarations of interest.

62/19

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

63/19

Minutes of the meeting held on 11 February 2020 pdf icon PDF 251 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 11 February 2020 were confirmed as an accurate record and signed by the Chair.

64/19

Revenue and Capital Monitoring as at 31st December 2019 (Quarter Three) pdf icon PDF 651 KB

This report presents the 2019/20 forecast outturn position, as at the 31st December 2019, for revenue and capital expenditure and income and compares forecasts against working budgets. The report also identifies risks and issues which could have significant financial impacts.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Decision:

Note that:

 

1.     Forecast net revenue expenditure on services in 2019/20, before net transfers to reserves, is forecast to be £0.72M lower than the working budget;

 

2.     Capital expenditure in 2019/20 is forecast to be £1.02M lower than the latest approved budget;

 

3.     Risks associated with the revenue and capital forecasts are as detailed in sections 5 and 8 of the report;

 

4.     The 2019/20 savings position is as detailed in section 9 of the report and;

 

5.     That budget virements amounting to £0.12M were processed during quarter three, as summarised in section 10 of the report.

Minutes:

The Cabinet Member for Finance and Service Improvement introduced the report which presented the 2019/20 forecast outturn position as at the 31 December 2019 for revenue and capital expenditure and income and compared forecasts against working budgets.  The report also identified risks and issues which could have significant financial impacts.

 

The Cabinet Member for Finance and Service Improvement highlighted the key areas of the report, stating that a budget saving of £0.73 million was forecast in the current financial year due to expenditure on services expected to be within 0.5% of the budget and the generation of additional income.  She added that at quarter three, 94.57% of savings had already been identified as achieved or forecast to be achieved and that capital expenditure was forecast to be £26.70 million this year, 95% of the latest budget.

 

Resolved: To note that

 

1.     Forecast net revenue expenditure on services in 2019/20, before net transfers to reserves, is forecast to be £0.72M lower than the working budget;

 

2.     Capital expenditure in 2019/20 is forecast to be £1.02M lower than the latest approved budget;

 

3.     Risks associated with the revenue and capital forecasts are as detailed in sections 5 and 8 of the report;

 

4.     The 2019/20 savings position is as detailed in section 9 of the report and;

 

5.     That budget virements amounting to £0.12M were processed during quarter three, as summarised in section 10 of the report.

65/19

Place Shaping: A place-based approach to our communities pdf icon PDF 772 KB

This report brings together a number of work-streams across the council and aims to make more effective use of resources.  The approach aims to bring communities, stakeholders and partners together to take a unified approach to assessing community needs.

 

Recommendation from the Cabinet Member for Regeneration and Property

Decision:

Endorse the Place Shaping Framework, assessments and prioritisation principles to help shape improvements to our communities involving collaborative working with key partners.

 

Endorse the officer recommendation for the implementation approach commencing with three pilot areas.

Minutes:

The Cabinet Member for Regeneration and Property introduced the report which brought together a number of work-streams across the council and aimed to make more effective use of resources by bringing communities, stakeholders and partners together to take a unified approach to assessing community needs. 

 

He stated that he was pleased to bring the initiative to Cabinet and congratulated officers for their hard work in developing an innovative and important piece of work for the future.  He added that it was a new innovative and comprehensive approach to a better understanding of the borough’s communities, their strengths, needs and aspirations and would help to prioritise support and interventions to enable better direction of resources.  A database across the borough would be available to communities, partners in the voluntary sector and housing associations and will help to inform having facilities in the right places and channel investment where it is most needed.  He concluded that there would be three initial pilot project areas with a view to implementing it across the borough in the future.

 

Resolved: To

 

1.     Endorse the Place Shaping Framework, assessments and prioritisation principles to help shape improvements to our communities involving collaborative working with key partners.

 

2.     Endorse the officer recommendation for the implementation approach commencing with three pilot areas.

 

Reasons for the decision:

 

To identify those areas of need and support interventions that improve the overall place for the community by having the right assets in the right place to enable community organisations to meet the needs of the community in a sustainable and independent way.  Piloting the framework will enable the right approach to partner and community engagement to be developed.  The approach will identify gaps and opportunities so that decisions can be made to direct resources based on needs and impact with the aim of strengthening community organisations and infrastructure.

 

66/19

Waste and Recycling Client Function Review - CONFIDENTIAL

To approve an in principle decision on the future shape of the waste and recycling client team structure.

 

Recommendation from the Cabinet Member for Environment and Enforcement

Additional documents:

Decision:

Note the White Young Green report, its findings and in principle:

 

·         Approve the transition of the Joint Client Function from Hart District Council to Basingstoke and Deane Borough Council (BDBC) on terms to be mutually agreed by 29 May 2020 or, where agreement cannot be reached then;

 

·         A Dual Client Function will be created at BDBC for the management of the Waste and Recycling service in BDBC.

Minutes:

Cabinet were invited to consider a report on the future shape of the waste and recycling client team structure.

 

Members agreed that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to, on the grounds that they involved the likely disclosure of exempt information, as defined in paragraphs 2 and 4 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

 

Visiting Member Councillor Tilbury addressed the Cabinet with his comments.  Members discussed the report and agreed the recommendations.

 

Resolved: To note the White Young Green report, its findings and in principle:

 

·         Approve the transition of the Joint Client Function from Hart District Council to Basingstoke and Deane Borough Council (BDBC) on terms to be mutually agreed by 29 May 2020 or, where agreement cannot be reached then;

 

·         A Dual Client Function will be created at BDBC for the management of the Waste and Recycling service in BDBC.