Agenda, decisions and minutes

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Contact: Democratic Services Team 

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Items
No. Item

1/20

Apologies for absence

Minutes:

There were no apologies for absence.

2/20

Declarations of interest

Minutes:

There were no declarations of interest.

3/20

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

4/20

Minutes of the meeting held on 10 March 2020 pdf icon PDF 215 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 10 March 2020 were confirmed as an accurate record and signed by the Chair.

5/20

Housing and Homelessness Strategy 2020-2024 pdf icon PDF 458 KB

This report presents a final draft of the proposed Housing and Homelessness Strategy 2020-2024 and recommends Council approval and adoption of the Strategy as part of the council’s policy framework.

 

Recommendation from the Cabinet Member for Homes and Families

Additional documents:

Decision:

Recommend to Council the approval and adoption of the Housing and Homelessness Strategy 2020- 2024.

Minutes:

The Cabinet Member for Homes and Families introduced the report which presented an updated Housing and Homelessness Strategy which followed on from the previous strategy and which made strident achievements in relation to addressing housing needs and reducing rough sleepers by 81%.  He added that the new strategy had been developed with significant input from councillors, stakeholders and partners and had been considered by the Economic, Planning and Housing Committee and subject to public consultation. He further highlighted the five key themes of the strategy.

 

Recommendation to Council

 

That Council approve and adopt the Housing and Homelessness Strategy 2020- 2024.

6/20

Basing View 5G Living Lab pdf icon PDF 578 KB

This report provides details of a proposal to create a 5G commercialisation living lab in the Basing View Enterprise Zone which will enable start-ups, SMEs and larger businesses to trial products, services and applications and bring these to market faster. Unlike other 5G test beds, the focus is not on research on 5G technology but on business growth.

 

Recommendation from the Cabinet Member for Borough Development and Improvement

Additional documents:

Decision:

1)    Endorse the development of the 5G Living Lab.

 

2)    Agree the launch of a procurement process to select industry partners

subject to Council approval of the new scheme.

 

3)    Agree that final implementation of the scheme is subject to approval by the Capital Programme Board following the outcome of the procurement process.

 

Recommendation to Council:

 

To add a new scheme to the capital programme for Basing View 5G Living Lab with a capital budget of up to £3.845M in 2020/21– 2021/22 to be funded from a LEP grant (up to 50%) and private sector funding (minimum 50%).

Minutes:

Cabinet considered a report seeking endorsement for the development of a 5G Living Lab.  The Cabinet Member for Borough Development and Improvement thanked officers for their hard work in bringing the project to fruition.  She added that Basingstoke was already recognised as a top tech town and the 5G Living Lab would seek to enhance that.  Funding of up to £1.9 million of Local Growth Funding from the Enterprise M3 LEP was testament to the high regard for Basingstoke in the digital sector.  The project would create a 5G Living Lab in the Basing View Enterprise Zone enabling start-ups, SMEs and larger businesses to trial products, services and applications.  The focus would be on business growth rather than research on 5G technology and would put Basingstoke and the EM3 LEP area firmly on the digital tech map.

 

Cabinet were supportive of the project and the benefits it would bring to Basing View businesses with 5G broadband, interaction with new technology  and helping to attract new businesses to the area with high quality jobs and investment.

 

Resolved: Cabinet

 

1)    Endorse the development of the 5G Living Lab.

 

2)    Agree the launch of a procurement process to select industry partners

subject to Council approval of the new scheme.

 

3)    Agree that final implementation of the scheme is subject to approval by the Capital Programme Board following the outcome of the procurement process.

 

Recommendation to Council:

 

That Council add a new scheme to the capital programme for Basing View 5G Living Lab with a capital budget of up to £3.845M in 2020/21– 2021/22 to be funded from a LEP grant (up to 50%) and private sector funding (minimum 50%).

 

Reason for the decision

 

The 5G Living Lab provides a unique opportunity to put Basingstoke at the forefront of technological innovation and to support SMEs growth and job creation.

7/20

Capital Programme Outturn for 2019/20 pdf icon PDF 836 KB

This report presents the final capital outturn position for 2019/20 and compares it with the latest approved budget providing explanations of the significant variances. 

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Decision:

Recommendation to Council:

 

That Council note:

 

1)    That the actual capital spending in 2019/20 was £25.381M as shown in section 3 of the report. This is £1.246M less than the latest agreed capital programme budget and £1.318M less than the forecast outturn of £26.699M in quarter three.

 

2)    The 2019/20 significant outturn variations and explanations for them are shown in Appendix 2 of the report.

 

3)    The actual capital financing in 2019/20 as shown in paragraph 3.2. of the report.

 

4)    The addition of £0.329M to the programme and rephasing since the last reported position in February 2020, under delegated powers as shown in paragraph 4.3 and Appendix 4 of the report.

 

5)    The impact of scheme variances for 2019/20 on future year’s capital expenditure has been reported to the Capital Programme Board and has been included in the revised capital programme to 2023/24 aligned to Council Plan Priorities and Outcomes.

 

6)    The revised capital programme for 2020/21 to 2023/24, adjusted for slippage and rephasing and additions contained within this report and detailed in Appendices 3 and 5 of the report.

 

7)    Note that the capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

That Council approve:

 

8)    The revised capital programme for 2020/21 to 2023/24 as shown in Appendix 3 and its financing as shown in paragraph 5.1 of the report.

 

9)    The proposed addition and spend of £0.014M to the revised capital programme in 2020/21 and 2021/22 as detailed in Appendix 5 and paragraphs 4.4 to 4.5 of the report.

 

Minutes:

The Cabinet Member for Finance and Service Improvement introduced the report which presented the final capital outturn position for 2019/20 and compared it with the latest approved budget providing explanations of the significant variances.

She stated that the economic climate had been and would continue to be challenging, however the council’s strong financial resilience and management had enabled it to meet its financial commitments.  She highlighted some key areas of the report stating that the outturn position showed a 4.68% underspend for the year comprised of £0.142 million of advanced spend, £1.391 million slippage and a small net overspend on £0.003 million.  The total capital programme spend was £25.381 million which demonstrated the strength of commitment of the council to invest in facilities that matter to residents which included improvements to sport and recreation, parking, home facilities for disabled people and play area renovations.

 

Recommendation to Council:

 

That Council note:

 

1)    That the actual capital spending in 2019/20 was £25.381M as shown in section 3 of the report. This is £1.246M less than the latest agreed capital programme budget and £1.318M less than the forecast outturn of £26.699M in quarter three.

 

2)    The 2019/20 significant outturn variations and explanations for them are shown in Appendix 2 of the report.

 

3)    The actual capital financing in 2019/20 as shown in paragraph 3.2. of the report.

 

4)    The addition of £0.329M to the programme and rephasing since the last reported position in February 2020, under delegated powers as shown in paragraph 4.3 and Appendix 4 of the report.

 

5)    The impact of scheme variances for 2019/20 on future year’s capital expenditure has been reported to the Capital Programme Board and has been included in the revised capital programme to 2023/24 aligned to Council Plan Priorities and Outcomes.

 

6)    The revised capital programme for 2020/21 to 2023/24, adjusted for slippage and rephasing and additions contained within this report and detailed in Appendices 3 and 5 of the report.

 

7)    Note that the capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

 

 

That Council approve:

 

8)    The revised capital programme for 2020/21 to 2023/24 as shown in Appendix 3 and its financing as shown in paragraph 5.1 of the report.

 

9)    The proposed addition and spend of £0.014M to the revised capital programme in 2020/21 and 2021/22 as detailed in Appendix 5 and paragraphs 4.4 to 4.5 of the report.

 

8/20

Revenue Outturn Report for 2019/20 pdf icon PDF 715 KB

This report presents the 2019/20 forecast outturn position, as at the 31 March 2020, for revenue expenditure and income and compares forecasts against working budgets.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Decision:

1)    Note that net revenue expenditure on services in 2019/20, before year end transfers to reserves, resulted in a favourable variance of £0.10M lower than the working budget, as detailed in sections 2 and 3 of the report.

 

2)    Agree the year end contributions to and from reserves that have been made in line with financial policies, as detailed in section 6 of the report.

 

3)    Note the achievement of planned savings for 2019/20 as detailed in section 9 of the report.

 

4)    Note that budget virements amounting to £0.87M were processed during quarter four, as summarised in section 10 of the report.

 

5)    Agree the release of £0.65M from the Manydown Reserve to fund additional costs in 2020/21.

Minutes:

Cabinet considered a report which presented the 2019/20 forecast outturn position for revenue expenditure and income.  The final position showed a surplus of £0.1 million due to a reduction in forecast expenditure of £0.94 million, partly offset by reduced forecast income of £0.84 million.

The Cabinet Member for Finance and Service Improvement acknowledged the strong financial management within the council and thanked officers for their hard work.  She added that she was pleased to see the delivery of over 95% of agreed savings which enabled the council to deliver a wide range of services to residents.

She further highlighted the serious impact COVID 19 would have on the council’s finances in the 2020/21.

Resolved: Cabinet

 

1)    Note that net revenue expenditure on services in 2019/20, before year end transfers to reserves, resulted in a favourable variance of £0.10M lower than the working budget, as detailed in sections 2 and 3 of the report.

 

2)    Agree the year end contributions to and from reserves that have been made in line with financial policies, as detailed in section 6 of the report.

 

3)    Note the achievement of planned savings for 2019/20 as detailed in section 9 of the report.

 

4)    Note that budget virements amounting to £0.87M were processed during quarter four, as summarised in section 10 of the report.

 

5)    Agree the release of £0.65M from the Manydown Reserve to fund additional costs in 2020/21.

 

 

9/20

Property Investment Strategy Annual Report 2019/20 pdf icon PDF 288 KB

This report outlines the activity within the council’s property services team in implementing the approved Property Investment Strategy for the property investment portfolio for the year 2019-2020.

 

Recommendation from the Cabinet Member for Regeneration and Property

Decision:

To note the Property Investment Strategy Annual Report for 2019/20 and that one acquisition was completed during the period and the full fund has now been allocated to property investments.

 

 

Minutes:

Cabinet considered a report which outlined the activity in implementing the Property Investment Strategy for the property investment portfolio for the year 2019/20. 

The Cabinet Member for Regeneration and Property stated that the aim of the allocation of the £30 million fund for property investments in the borough was to generate higher investment returns to pay for resident’s services and he was pleased to have invested prudently in resilience sectors such as industrial and home improvements.  Furthermore the councils own capital had been invested rather than borrowing for investment as other councils have done.  He added that the future priority was to make the existing portfolio more balanced and higher quality and further work would focus on the environmental performance of our buildings.  He concluded by highlighting the measures taken to support business tenants during the Covid 19 pandemic.

Resolved:

 

To note the Property Investment Strategy Annual Report for 2019/20 and that one acquisition was completed during the period and the full fund has now been allocated to property investments.