Agenda, decisions and minutes

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Items
No. Item

25/20

Apologies for absence

Minutes:

There were no apologies for absence.

26/20

Declarations of interest

Minutes:

There were no declarations of interest.

27/20

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Minutes:

There were no urgent matters.

28/20

Minutes of the meeting held on 6 October 2020 pdf icon PDF 202 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 6 October 2020 were confirmed as an accurate record and signed by the Chair.

29/20

Appointment to the Basingstoke Together Business Improvement District Board of Directors pdf icon PDF 241 KB

To appoint the Cabinet Member for Borough Development and Improvement as the council representative on the Basingstoke Together Business Improvement District Board of Directors.

Decision:

1)     That the Cabinet Member for Borough Development and Improvement be appointed as the council representative on the Basingstoke Together Business Improvement District Board of Directors.

 

2)     That the Economy and Culture Manager be nominated as support officer.

 

 

Minutes:

Cabinet considered a proposal to appoint the Cabinet Member for Borough Development and Improvement to the Basingstoke Together Business Improvement District (BID) Board following the resignation of the Executive Director of Residents Services from the Board.

 

Resolved:

 

1)     That the Cabinet Member for Borough Development and Improvement be appointed as the council representative on the Basingstoke Together Business Improvement District Board of Directors.

 

2)     That the Economy and Culture Manager be nominated as support officer.

 

Reasons for the decision: To ensure continued council representation on the board as per the BID operating agreement.

 

 

30/20

Motion - Rights of Access pdf icon PDF 239 KB

This report responds to the motion passed by the Council on 16th July 2020 in relation to rights of access over gardens of former council houses for adjacent properties and considers whether any legal action can be taken now by the Council to secure such rights if this was not done on the sale of a property to a sitting tenant.

 

Report of the Head of Law and Governance and Monitoring Officer

 

Decision:

Cabinet report to Council that:

 

1)     There is no legal action that the Council can take to resolve issues in relation to private rights of access over adjacent properties in relation to former council houses as the Council no longer owns the properties concerned. 

 

2)     That officers will contact the Housing Association which owns the property in Overton to discuss whether they are willing to take any action to resolve the situation.

 

 

 

Minutes:

Cabinet noted a report which responded to the motion passed by Council on 16th July 2020 in relation to rights of access over gardens of former council houses for adjacent properties and which considered whether any legal action could be taken now by the Council to secure such rights for the particular property that was referred to in the motion and any other similar cases that may arise in the future. 

 

Councillor Tilbury, the mover of the motion, expressed his disappointment that the report did not present a clear message from the council that there was never any intention to take away residents rights to access their rear gardens.  He also commented on the suggestion of a prescriptive right of access which had previously been considered when the issue first came to light in 1994 and an agreement between tenants that was never formerly signed and subsequently the issue has never been resolved.  He appreciated that the records were no longer available but felt that the report did not reflect the information he had passed to officers or helped to resolve the current issue or future cases should they arise.

 

Resolved: That Cabinet report to Council that:

 

1)     There is no legal action that the Council can take to resolve issues in relation to private rights of access over adjacent properties in relation to former council houses as the Council no longer owns the properties concerned. 

 

2)     That officers will contact the Housing Association which owns the property in Overton to discuss whether they are willing to take any action to resolve the situation.

 

 

 

31/20

Draft Proposals for 2020/21 Budget and Revised Medium Term Financial Strategy 2021/22 to 2024/25 pdf icon PDF 1 MB

This report presents an updated Medium Term Financial Strategy (MTFS) and the Cabinet’s budget strategy proposals for addressing the budget gap in 2021/22 and an update on the longer term view to 2024/25 for consultation as part of the annual reporting on the Policy and Budget Framework required under the Local Government Act 2000.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Additional documents:

Decision:

1)     Note the 2020/21 current year forecast outturn position as detailed in section 5 of the report.

 

2)     Note the revised Medium Term Financial Strategy position set out in section 8 of the report and the risks and sensitivities associated with the forecast and the contingency plans set out in section 17 of the report.

 

3)     Note that consultation will run for 6 weeks during November and December 2020 as detailed in section 18 of the report.

 

4)     Note that the Executive’s budget proposals will impact on staffing and that consultation will be undertaken in line with legislation and the Councils agreed processes.

 

5)     Approve the budget proposals detailed in section 9 to 13 and as detailed in Appendix 1 of the report, with the Equality Impact Assessments (EIAs) detailed in Appendix 2 of the report.

 

6)     Note that there is a residual budget gap in 2021/22 of £1.03M that will need to be addressed following any update on central government funding from the Spending Review and provisional local government finance settlement.

 

Minutes:

The Cabinet Member for Finance and Service Improvement introduced a report which presented an updated Medium Term Financial Strategy (MTFS) and budget proposals for addressing the budget gap in 2021/22 and an update on the longer term view to 2024/25 for consultation.

 

She stated that the Covid-19 pandemic continued to have a significant impact on the council’s finances and had been challenging in setting a budget for the forthcoming year with more significant proposals than that which had been required in previous years.  She added that the Council Plan was the focus point for prioritising spending including weekly bin collections, supporting vulnerable residents and working to eradicate rough sleeping, community safety patrols, and ensuring the council’s services were as efficient as possible. She highlighted that a significant amount of the council’s income came from returns on investments and current returns from the Property Investment Strategy were being maintained.  She further highlighted some of the proposals such as a 3% increase in fees and charges, £5 increase in council tax whilst still remaining one of the lowest council tax authorities in the country and also provision of a generous council tax support scheme.  She also explained that the report presented a residual budget gap related to the governments delayed spending review and Local Government Finance Settlement and that the budget gap would reduce over time and a balanced budget would be put forward to Council in February 2021.  She concluded that these were proposals for consultation and resident’s views were vital to putting forward final budget proposals next year.

 

Visiting councillors were invited to address Cabinet with their comments. 

 

Councillor McCormick sought assurance that the residual budget gap would be filled and asked what additional measures would be put in place if it were not filled, what other cost savings or revenue increases had been identified but had not been considered and highlighted a possible saving of the reduction of cabinet members allowances when the Cabinet did not meet for six months.  He also commented on spending on additional capital items such as climate emergency and parking and whilst he had received assurance they had not been effected by the current crisis, but delayed, wanted to highlight that progress on those issues needed to be made.  He also asked what support measures were being made to support community centres in the current crisis.  He referred to the proposal to reduce staffing numbers and requested that every effort be made to redeploy or second employees as appropriate.  He also highlighted the Equality Impact Assessments in relation to the savings proposals and the removal of a number of concessions that would affect those residents with the least amount of income which was an ongoing concern.

 

Councillor Tilbury referred to charging for car parking in rural car parks and felt that charging would be detrimental to businesses in the villages.  He asked how much income it would generate.  He also referred to the proposal to reduce staffing and requested more detail in relation to  ...  view the full minutes text for item 31/20