Agenda and decisions

Venue: Virtual Meeting - Zoom Webinar. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

4.

Minutes of the meeting held on 10 November 2020 pdf icon PDF 214 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

5.

Quarter 2 Revenue Monitoring Report and Covid-19 Financial Impact Update 2020/21 pdf icon PDF 718 KB

In addition to presenting the 2020/21 forecast outturn position as at the 30 September 2020 for revenue expenditure and income against working budgets, this report sets out the funding position resulting from Covid-19 and the rebased budget taking account of the implications that are currently known.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Decision:

To note:

 

1)  The significant financial implications that Covid-19 is having on the council, including the current estimated cost of £5.53M in 2020/21 which exceeds the current £2.36M of funding received or allocated from Government, as detailed in section 5 of the report;

 

2)  The likely ongoing financial implications of Covid-19 on the MTFS in future years and that current savings plans must continue to be delivered where possible to prevent further deterioration in the council’s financial position;

 

3)  Lobbying Government for further funding continues both directly and through other associations and societies;

 

4)  The 2020/21 budget has been rebased as outlined in the quarter one report;

 

5)  An adverse variance of £0.72M against the rebased budget for 2020/21. Details of the significant variances can be seen in section 6 of the report;

 

6)  The 2020/21 savings position is as detailed in section 7 of the report;

 

7)  Budget virements amounting to £1.35M were processed in quarter two, as summarised in section 8; and

 

8)  The risks associated with the revenue forecasts are as detailed in section 9 of the report.

8)

6.

2020/21 Quarter 2 Capital Monitoring Report as at 30 September 2020 pdf icon PDF 557 KB

The purpose of the report is to inform Cabinet of changes in the capital programme for the period 2020/21 to 2023/24, highlighting changes in the programme since the last reported outturn position to Council on 15 October 2020.

 

The report also presents the forecast capital outturn position for 2020/21 and compares it with the latest agreed budget providing explanations for the significant variances. 

 

Recommendation from the Cabinet Member for Finance and Service Improvement

 

Decision:

Note:

 

1)            That forecast capital expenditure for 2020/21, as at the end of quarter two is £41.723M as shown in section 4. This is £2.367M less or 5.37% below the latest agreed capital programme budget;

 

2)            The 2020/21 significant outturn variations and explanations for them are shown in section 5 of the report;

 

3)            The addition of £0.247M to the programme since the last reported position in September 2020, under Council approval and delegated powers as shown in section 3 and Appendix 1 of the report;

 

4)            The rephasing of £0.116M within the capital programme since the last reported position in September 2020, under delegated powers as detailed in section 3 and Appendix 1 of the report;

 

5)            The quarter two forecasts and impact of scheme variances for 2020/21 on future year’s capital expenditure were reported to the Capital Programme Board in October 2020;

 

6)            The latest forecast of capital receipts, grants and contributions for 2020/21 in section 6 of the report;

 

7)            The risks associated with the capital forecasts are as detailed in section 9 of the report; and

 

8)            The capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

7.

Annual Property Plan Half Year Report For Quarter 2 2020/21 (Property Investment Strategy) pdf icon PDF 440 KB

This report outlines activity within the council’s Property Services Team in implementing the approved Property Investment Strategy Annual Property Plan for the investment portfolio, for the period between 1st July and 30th September 2020.

 

Recommendation from the Cabinet Member for Regeneration and Property

 

Decision:

That the Property Investment Strategy Half Yearly Report for Q2 2020/21 be noted.

8.

Infrastructure Funding Statement pdf icon PDF 636 KB

To approve the Infrastructure List for inclusion into the Infrastructure Funding Statement publication on the Borough Council’s website prior to 31 December 2020.

 

Recommendation from the Cabinet Member for Planning, Infrastructure and Natural Environment

Decision:

1)     That the content of the report be noted, including proposals to undertake a review of the areas of future spend associated with the Community Infrastructure Levy in the Spring.

 

2)     Approve the Infrastructure List outlined in Appendix One of the report for inclusion into the Infrastructure Funding Statement publication on the Borough Council’s website prior to 31 December 2020.

 

3)     Grant delegated powers to The Head of Planning, Sustainability to approve the other elements of the Infrastructure Funding Statement in consultation with the Portfolio Holder for Planning, Infrastructure and the Natural Environment.

9.

Basingstoke Together Business Improvement District Ballot pdf icon PDF 396 KB

This report sets out the approach and process for the proposed renewal of the Basingstoke Together BID.  A formal request to go to ballot from the BID ballot will need to be submitted and will require approval from the council under the current BID legislation.

 

Recommendation from the Leader of the Council

 

Additional documents:

Decision:

1)     To note the content of the report and the intention of the Basingstoke Together BID to hold a ballot on 8 January 2021, subject to approval by the Board of Directors.

 

2)     Endorse, in principle, the renewal of the BID, subject to the outcome of the Extraordinary BID Board meeting on 16 December 2020 and consideration of the final BID Proposals,

 

3)     Agree that following the Extraordinary BID Board meeting on 16 December 2020 and consideration of the final proposals, the Leader will determine whether the Council endorses the renewal.

 

4)     Authorise the Chief Executive to complete the ballot paper in the BID ballot on behalf of the Council in consultation with the Leader.

 

5)     Should it be necessary, authorise the Chief Executive in consultation with the Leader, to veto the BID proposals within 14 days of the ballot.