Agenda and decisions

Venue: Virtual Meeting - Zoom Webinar. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

4.

Minutes of the meeting held on 9 February 2021 pdf icon PDF 256 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

5.

Supported Living Initiative - 180 Culver Road, Basingstoke pdf icon PDF 483 KB

To endorse the partnership working for a proposed new supported housing facility and BDBC covenant revision.

 

Recommendation from the Cabinet Member for Homes and Families

Additional documents:

Decision:

1.    Endorse the work undertaken by officers to date and the partnership approach taken as set out in the report.  

 

2.    Approve the revision of council’s covenant at NIL value on the property at 180 Culver Road Basingstoke, to support the delivery of a supported living scheme as detailed in this report. This accords with S123 of the Local Government Act 1972 where any covenant revision which may be at less than best consideration, can proceed where social, economic and environmental benefits can be achieved.      

 

3.    Delegate the detailed terms and conditions associated with the revision of the covenant, and related documentation, and any other supplementary legal or other agreements that may be required to facilitate the delivery of the scheme to the Executive Director of Corporate Services, in consultation with the Executive Director of Residents Services and the Head of Law and Governance.    

 

4.    Endorse the proposed next steps and actions as set in the report, to facilitate completion of a scheme of development for supported living, subject to the grant of planning permission

6.

Adoption of the Vision for the land to the North of the M3 at Junction 7 pdf icon PDF 362 KB

To adopt the vision for the land to the north of junction 7 of the M3.

 

Recommendation from the Cabinet Member for Planning, Infrastructure and Natural Environment

Additional documents:

Decision:

The comments made on the draft Vision document and proposed updates be noted and adopt the Vision for Land North of the M3 at Junction 7.

 

7.

Community and Voluntary Sector Grant Scheme: Recommendations for Funding pdf icon PDF 484 KB

To present an update of community and voluntary sector grant funding and programme grants awards.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Additional documents:

Decision:

1.    To award each of the recommended programme grants as set out in Appendix 2 of the report, subject to the usual grant terms and conditions

2.    To approve the extension for a further year of all strategic grants with the exception of the Anvil Trust;

3.    To give 90 days’ notice of the council’s intention to reduce its grant to the Anvil Trust in accordance with the agreement between the parties dated 10 May 2017;

 

4.    To delegate authority to the Cabinet Member for Communities, Culture and Partnerships, in consultation with the Cabinet Member for Finance and Service Improvement and the Executive Director of Corporate Services, to determine the level of grant to be awarded in 2021/22 subject to evaluation of the Trust’s revised business plan.

5.    If by the time of Cabinet meeting, the council has not gained full assurance from the Business Plan to delegate to the Executive Director of Borough Development, in consultation with the Executive Director of Corporate Services, agreement of a satisfactory business plan before allocation of further funding in 2021/22.

8.

2020/21 Quarter 3 Capital Monitoring Report as at 31 December 2020 pdf icon PDF 547 KB

This report presents the forecast, as at the 31 December 2020, for capital expenditure and income up to the end of the financial year and compares it with the budget.  The report also identifies risks and issues which could have significant financial impacts.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Decision:

Note:

1)    That forecast capital expenditure for 2020/21, as at the end of quarter three is £36.952M as shown in section 3 of the report. This is £7.736M less or 17.31% below the latest agreed capital programme budget at that point;

2)    The 2020/21 significant outturn variations and explanations for them are shown in section 4 of the report;

3)    The addition of £0.361M to the programme since the last reported position in October 2020, under Council approval and delegated powers as shown in section 3 and Appendix 1 of the report;

4)    The rephasing of £0.312M within the capital programme since the last reported position in October 2020, under delegated powers as detailed in section 3 and Appendix 1 of the report;

5)    The quarter three forecasts and impact of scheme variances for 2020/21 on future year’s capital expenditure was reported to Council in February 2021;

6)    The latest forecast of capital receipts, grants and contributions for 2020/21 in section 5 of the report;

7)    The risks associated with the capital forecasts are as detailed in section 7 of the report; and

8)    The capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

9.

Quarter 3 Revenue Monitoring Report and Covid-19 Financial Impact Update 2020/21 pdf icon PDF 1 MB

To present the 2020/21 forecast outturn position as at 31 December 2020 for revenue expenditure and income against working budgets.  It also presents the funding position resulting from Covid-19 and the rebased budget taking account of the implications that are currently known.

 

Recommendation from the Cabinet Member for Finance and Service Improvement.

Decision:

Note:

 

1.    The significant financial implications that Covid-19 is having on the council, including the current estimated cost of £5.52M in 2020/21 which has been covered so far by £5.36M of funding received or allocated from Government, as detailed in section 5 of the report;

 

2.    The likely ongoing financial implications of Covid-19 on the Medium-Term Financial Strategy in future years;

 

3.    Lobbying Government for further funding continues both directly and through other associations and societies;

 

4.    The 2020/21 budget has been rebased as outlined in the quarter one report and approved by Council in October 2020;

 

5.    A favourable forecast variance of £4.16M against the rebased budget for 2020/21. Details of the significant variances can be seen in section 6 of the report;

 

6.    The 2020/21 savings position is as detailed in section 7 of the report;

 

7.    Budget virements amounting to £3.83M were processed in quarter three, as summarised in section 8 of the report; and

 

8.    The ongoing risks associated with the revenue forecasts are as detailed in section 9 of the report.

 

Recommend to Council to approve:

 

9.    A contribution to the Manydown Housing Reserve of £0.42M to be released in 2021/22 and future years to provide provision for further activities that maybe required in bringing the land into use at Manydown South, any activities in relation to J7 and to support activities in relation to a new Hospital provision;

 

10.The transfer of £0.54M back into the MTFS Risk Reserve in 2020/21 to be utilised in 2021/22 in relation to the slippage on the Manydown Capacity funding activity as detailed in paragraphs 5.56 to 5.58 of the report;

 

11.A contribution to the Climate Change Reserve of £1.00M to be released in 2021/22 and future years to provide further provision of funding to support the Climate Change agenda; and

 

12.The creation of an Economic Recovery Fund Reserve of £1.00M to be released in 2021/22 and future years to support the Economic Recovery Framework action plan. Approval is also sought to delegate authority to the Executive Director of Borough Development, in consultation with the Executive Director of Corporate Services (S151 Officer) and the Leader of the Council (the portfolio holder) to agree the Economic Recovery Fund spending plan.

 

 

10.

Public Conveniences in Rural Wards pdf icon PDF 398 KB

To delegate authority to transfer toilet facilities in Whitchurch, St Mary Bourne, Overton and Kingsclere to the relevant parish/town council and to approve a way forward if no agreement can be reached.

 

Recommendation from the Cabinet Member for Environment and Enforcement

Decision:

Authority be delegated to the Head of Property and Assets in consultation with the Head of Law and Governance

·         to transfer toilet facilities in St Mary Bourne, Overton, Whitchurch and Kingsclere to the relevant Parish or Town Council.

·         to decommission the relevant toilet facility in the event that the relevant Parish or Town Council declines the transfer.

 

11.

Additional Restrictions Grant - Business support activity pdf icon PDF 462 KB

To provide details and seek approval of how the council might utilise discretionary Additional Restrictions Grant funding to provide business support to support local businesses and help to stimulate both economic recovery and growth.

 

Recommendation from the Leader of the Council

Decision:

Approve the recommendations for use of the Additional Restrictions Grant on three business support programmes.

12.

Updated Advertising Policy pdf icon PDF 567 KB

To approve the updated advertising policy

 

Report of the Executive Director for Corporate Services

Decision:

Approve the proposed Advertising Policy as detailed in Appendix 1 of the report.