Agenda and decisions

Venue: Council Chamber - Deanes. View directions

Contact: Democratic Services Team 

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Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

Urgent Item – Malls Lifts Replacement and Refurbishment

 

4.

Minutes of the meeting held on 9 March 2021 pdf icon PDF 270 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

5.

Appointments To Executive Committees

1)           Basing View Executive Committee

 

NB: This should comprise 3 Members of Cabinet, excluding the Portfolio Holder for Communities, Planning and Infrastructure

 

Current Members are: Councillors J Izett, H Eachus and K Rhatigan

 

2)            Manydown Executive Committee

 

NB: This should comprise 3 Members of Cabinet, excluding the Leader and  Portfolio Holder for Communities, Planning and Infrastructure

 

Current Members are: Councillors H Golding, S Bound and J Izett

6.

Referral from Council held on 18 March 2021 - Building Fire Safety Motion

Council agrees

 

  • To work with the Fire Service to identify all tall buildings in the Borough, and to apply pressure on the owners of all tall buildings to undertake the relevant fire safety surveys;

 

  • To effectively communicate with freeholders of tall buildings, and make clear the Council's expectation that they publish a clear timetable for residents, detailing any remedial action necessary and associated issues;

 

  • To make clear to freeholders, that it is the Council's view that the current situation is unacceptable and that the costs associated with remedial action for fire safety should not be met by residents;

 

  • With the fall of the Smith McPartland amendment in The House, for the Cabinet Member to write to our local Members of Parliament, asking for their support in this matter, lobbying the Government for the costs of remediation works to be met by the building owner and not passed onto residents;

 

  • For the Cabinet Member to write to HM Government and ask for clarity on the availability of building safety funding schemes for Crown Heights, and any other affected buildings in Basingstoke and Deane; and

 

  • That this motion is sent to the EPH committee to receive progress reports and task force updates.

 

7.

Referral from Council held on 18 March 2021 - Eco Housing Motion

Council requests Cabinet to commit:

 

To undertake a detailed study of the Parc Eirin development and other exemplar schemes and to report with recommendations as to how a similar or larger scale eco-house project could be realised within the developments now planned in the Borough.

 

8.

Referral from Council held on 18 March 2021 - Levelling up Sports Facilities in the Borough Motion

Council requests;

 

The Cabinet and officers work with a range of grassroots sports clubs and facility providers across the Borough to submit an application to the Levelling Up Fund to help improve sports facilities and accessibility within Basingstoke & Deane.

 

8a

Malls Lifts Replacement and Refurbishment pdf icon PDF 323 KB

Approval is recommended for the replacement of two lifts and the extensive refurbishment of a further three lifts at the council owned shopping centre, The Malls.

 

Recommendation of the Cabinet Member for Economic Development

 

Additional documents:

Decision:

Approve the significant refurbishment of lifts 1,2 & 3 at the Malls the cost of which will be recovered from the service charge to occupiers except for £0.10M which will be met from within existing budgets.

 

Recommend to Council:

The addition to the council’s capital programme of a scheme to replace lifts 4 & 5 at the Malls with approval to spend in 2021/22 and 2022/23 to be funded from capital in the sum of £0.3m.

9.

Proposed Highway Improvements to Brighton Hill Roundabout, Basingstoke: Land required for scheme implementation pdf icon PDF 480 KB

This report provides Cabinet with details of a proposed and updated highway scheme for improvements to be made to the Brighton Hill roundabout, which are to be undertaken by Hampshire County Council (HCC) as highway authority. It seeks authority for the council to dedicate into the public highway, the necessary council land required to help facilitate the improvements, by way of a deed of dedication.

 

Recommendation from the Cabinet Member for Economic Development and Cabinet member for Communities, Planning and Infrastructure

Additional documents:

Decision:

Endorse the updated highway improvements to be undertaken by Hampshire County Council, at Brighton Hill roundabout, as set out in this report.

 

Approve the dedication of council owned land at and in the vicinity of the Brighton Hill roundabout to Hampshire County Council at nil value for incorporation into the public highway, to support the implementation of the highway improvements. This accords with S123 of the Local Government Act 1972 where any disposal at less than best consideration (in this case a land dedication) may proceed where social, economic and environmental benefits can be achieved.   

  

Delegate the detailed terms and conditions associated with the dedication of the land, the deed of dedication and related documentation, and any other supplementary legal or other agreements that may be required to facilitate the highway improvements to the Executive Director of Corporate Services (S151 officer) in consultation with the Executive Director of Residents Services and the Head of Law and Governance and monitoring officer.     

 

10.

Members' Equality, Diversity and Inclusion Forum pdf icon PDF 267 KB

This report presents a proposal to establish a Members’ Equality Diversity and Inclusion (ED&I) forum to engage with local communities and organisations to understand local inequalities and consider how partners could work together with local communities to address these.

 

Recommendation from the Cabinet Member for Communities, Planning and Infrastructure

Additional documents:

Decision:

§  A Members’ Equality, Diversity and Inclusion Forum be established to engage with local communities and partner organisations, raise awareness of local inequalities and build on current work to tackle identified issues in the borough.

 

§  That Councillor Putty be appointed as Chair for the Members’ EDI Forum.

 

§  To review the progress of the forum in 12 months’ time.

11.

Capital Programme Outturn for 2020/21 pdf icon PDF 1013 KB

This report presents the final capital outturn position for 2019/20 and compares it with the latest approved budget providing explanations of the significant variances.

 

Recommendation from the Cabinet Member for Finance and Major Projects

Decision:

Note:

 

1.  That the actual capital spending in 2020/21 was £32.391M as shown in section 3. This is £4.584M less than the latest agreed capital programme budget of £36.975M and £4.561M less than the forecast outturn of £36.952M in quarter three.

 

2.  The 2020/21 significant outturn variations and explanations for them are shown in Appendices 1 and 2 of the report.

 

3.  The actual capital financing in 2020/21 as shown in paragraph 3.2 of the report.

 

4.  The addition of £0.078M to the programme and rephasing since the last reported position in February 2021, under delegated powers as shown in paragraphs 4.4 and 4.5 of the report.

 

5.  The impact of scheme variances for 2020/21 on future year’s capital expenditure has been reported to the Capital Programme Board and has been included in the revised capital programme to 2024/25 aligned to Council Plan Priorities and Outcomes.

 

6.  The revised capital programme for 2021/22 to 2024/25, adjusted for slippage, rephasing, additions and virements contained within section 4 of this report and detailed in Appendices 3 and 4 of the report.

 

7.  The capital programme remains fully funded up to 2024/25 based on the latest forecast of available resources.

 

8.  The performance of against the prudential indicators for capital finance that were set at the start of the financial year, as detailed in Appendix 5 of the report.

 

Recommends Council to approve:

 

9.    The capital programme changes as detailed in Appendix 3 of the report including scheme virements detailed in paragraph 4.6 relating to the Aquadrome, further detailed in paragraph 4.3 of the report; Open Space Improvements; and Wade Road Washdown Facility.

 

10. An increase in the Aquadrome Scheme of £0.524M giving a scheme total of £1.663M in 2021/22. This will be funded from a virement of £0.383M future years funding from the Sport & Recreation (S106) scheme, with a further £0.141M to be funded from capital receipts.

 

11. The revised capital programme for 2021/22 to 2024/25 as shown in Appendix 4 of the report and the programme financing as shown in paragraph 5.1 of the report.

12.

Revenue Outturn Report and Covid-19 Financial Impact Update 2020/21 pdf icon PDF 799 KB

This report sets out the outturn position as at the 31 March 2021 for revenue expenditure and income against the rebased budget that was approved by council in October 2020 to take account of the initial impacts of the Covid-19 pandemic.  The report also sets out the funding that has been received and used specifically to support the community and the activity that the council has needed to undertake as a result of the pandemic.

 

Recommendation from the Cabinet Member for Finance and Major Projects

Decision:

Note:

 

1.  The net revenue expenditure on services in 2020/21, before year end transfers to reserves, resulted in a favourable variance of £2.55M lower than the rebased budget approved by Council in October 2020, as detailed in sections 2 and 8 of the report.

 

2.  The year end contributions to reserves that have been proposed in line with the approved financial policies, as detailed in section 3 of the report.

 

3.  The significant financial impact that Covid-19 is having on the council, including the outturn costs of £8.05M and reduced income of £4.69M in 2020/21 which has been covered so far by £11.56M of funding allocated to 2020/21 from Government, as detailed in sections 4 to 7 of the report.

 

4.  The likely ongoing financial implications of Covid-19 on the Medium-Term Financial Strategy in future years.

 

5.  The achievement of planned savings and pressures for 2020/21 as detailed in section 9 and 10 of the report.

 

6.  That budget virements amounting to £1.78M which were processed during quarter four, as summarised in section 11 of the report.

 

Recommends Council to approve:

 

7.  The transfer of the outturn surplus of £2.55M to earmarked reserves – Covid-19 Grants Reserve £0.89M; Budget Carry Forward Reserve £0.46M; and MTFS Risk Reserve £1.20M as detailed in section 3 of the report.

13.

Recommendations from the Economic, Planning and Housing Committee based on the work of its Policy SS9 Task & Finish Group. pdf icon PDF 217 KB

This report sets out the recommendations of the EPH committee following the conclusion of work carried out by a Task and Finish Group established by the committee to test the parameters of policy SS9 of the Local Plan and to scope whether planning policies in the Local Plan were fit for purpose in respect of protecting the town centre.

Additional documents:

Decision:

The recommendations of the EPH committee and work of the task and finish group to be considered in conjunction with the work on the Local Plan Update, Constitution Working Group and other appropriate MAPS and future work proposals.