Agenda and minutes

Venue: Council Chamber - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Items
No. Item

6/19

The Deputy Mayor for the ensuing year 2019/20

(1)          The Mayor will declare that Councillor O Cubitt was elected (at Part 1 of the Annual Full Council Meeting on 9th May 2019) to be Deputy Mayor, having been proposed by Councillor Godesen and seconded by Councillor Potter.

 

(2)          The Deputy Mayor will leave the Chamber with the Mayoral Events Co-ordinator and the Chief Executive for robing (in the foyer of the Council Chamber) and the Chief Executive will invest the Deputy Mayor with the Deputy Mayor’s Badge of office.

 

(3)          On returning, the Deputy Mayor will read and sign the Declaration of Acceptance of Office.

Minutes:

Councillor Cubitt was invited to the office of Deputy Mayor for the year 2019/20.

7/19

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Cooper, Hussey, McCormick, Regan and T Robinson.

8/19

Declarations of interest

Minutes:

There were no declarations of interest.

9/19

Minutes of the meeting held on 28 March 2019 pdf icon PDF 431 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 28 March 2019 were confirmed as an accurate record and signed by the Mayor.

10/19

Announcements

Minutes:

The Mayor made the following announcements:

 

1)            She thanked everyone who attended or contributed to Mayor Making on 9 May 2019 for making it a good occasion.

 

2)            The retired Mayor, Councillor Keating had sent congratulations to the Duke and Duchess of Sussex on the birth of their baby.

 

3)            She would be attending a weekend of ‘Britishness’ in France in celebration of the 50th anniversary of twinning between Basingstoke and Deane and Alencon.

 

11/19

Election of Leader of the Council

To elect a Leader of the Council for a four year term expiring on the day of the post-election annual meeting which follows his/her election as Leader.

 

Minutes:

Councillor Rhatigan was appointed as Leader of the Council.

12/19

Membership of Cabinet

To note those Councillors appointed by the Leader as Members of the Cabinet including the Deputy Leader.

 

Minutes:

The Leader of the Council announced appointments to his Cabinet as follows:

 

1)            Deputy Leader and Cabinet Member for Communities, Culture and Partnerships – Councillor S Bound

2)            Cabinet Member for Borough Development and Improvement – Councillor R Bean

3)            Cabinet Member for Environment and Enforcement – Councillor H Eachus

4)            Cabinet Member for Finance and Service Improvement – Councillor H Golding

5)            Cabinet Member for Regeneration and Property – Councillor J Izett

6)            Cabinet Member for Homes and Families – Councillor T Robinson

7)            Cabinet Member for Planning, Infrastructure and Natural Environment – Councillor M Ruffell

13/19

Officer Scheme of Delegation pdf icon PDF 215 KB

To agree the Officer Scheme of Delegation

 

Report of the Monitoring Officer

Additional documents:

Minutes:

Resolved: That the scheme of delegation of non-executive functions to officers for 2019/20 as set out in appendix 3 of the report be agreed.

14/19

Allocation of seats to political groups pdf icon PDF 246 KB

To advise Council of the calculations relating to the allocation of seats in accordance with the Local Government and Housing Act 1989 following the borough elections on 2 May 2019.

 

Additional documents:

Minutes:

Resolved: That Council approve the committee sizes and scheme of proportionality for 2019/20 as set out in appendix 1 of the minutes, in order to enable appointments to be made to Committees of the Council.

 

 

15/19

Appointment of Committees pdf icon PDF 165 KB

To appoint Members of the Council to the following Committees for the Council year 2019/20 in accordance with the wishes of political groups, together with standing panels of substitute members:

 

1) Scrutiny Committee

2) Economic Planning and Housing Committee

3) Community Environment and Partnerships Committee

4) Manydown Overview Committee

5) Development Control Committee

6) Licensing Committee

7) Human Resources Committee

8) Audit and Accounts Committee

9) Standards Committee

10) Investigating and Disciplinary Committee (IDC)

 

Additional documents:

Minutes:

Nominations were received for the appointment of Members of the Council and a standing panel of substitute members to the Council’s Committees for the year 2019/20.

 

Resolved: That Council appoint members to the Council’s Committees as set out in appendix 2 of the minutes.

16/19

Election of Committee Chairs

To elect Chairmen of the following Committees for the Council year 2019/20 in accordance with the Committee Procedure Rules:

 

1) Scrutiny Committee

2) Economic Planning and Housing Committee

3) Community Environment and Partnerships Committee

4) Manydown Overview Committee

5) Development Control Committee

6) Licensing Committee

7) Human Resources Committee

8) Audit and Accounts Committee

9) Standards Committee

10) Investigating and Disciplinary Committee (IDC)

 

Note: Vice-Chairs will be appointed by Committees at their first available meeting after the annual meeting of the Council.

 

Minutes:

Nominations were received for the appointment of Chairs to the Committees of the Council.

 

Resolved: That the following Members be appointed as Chairs to the Committees of the Council:

 

1)            Scrutiny Committee – Councillor D Potter

2)            Economic, Planning and Housing Committee – Councillor S Frost

3)            Community, Environment and Partnerships Committee – Councillor P Gaskell

4)            Manydown Overview Committee – Councillor N Robinson

5)            Development Control Committee – Councillor P Miller

6)            Licensing Committee – Councillor D Leeks

7)            Human Resources Committee – Councillor V Rowland

8)            Audit and Accounts Committee – Councillor R Gardiner

9)            Standards Committee – Mr Peter Moore OBE

10)         Investigating and Disciplinary Committee – Councillor S Bound

17/19

Appointment to Joint Bodies

To make appointments to the following:-

 

Joint Manydown Committee

 

To appoint 4 Members.

 

The Membership to comprise of Cabinet Members and Members from the following Wards, Buckskin, North Oakley and North Waltham, Sherborne St John, Winklebury, Kempshott and Rooksdown.

 

For information the current Members are Councillors Izett, Eachus, Freeman and T Robinson.

 

Crime and Disorder Joint Scrutiny Committee

 

To appoint 3 Members to a joint Scrutiny Committee following the merger of the 3 community safety partnerships (Hart, Rushmoor and Basingstoke and Deane).

 

The membership to consist of 2 Conservatives and 1 Labour Councillor, to provide balance across the 3 authorities.

 

For information the current Member is Councillor M Taylor.

 

Minutes:

Resolved: That the following Members be appointed to joint bodies:

 

1)            Joint Manydown Committee – Councillors Eachus, Freeman, Izett, T Robinson

 

2)            Crime and Disorder Joint Scrutiny Committee – Councillors Gardiner, Miller and M Taylor

18/19

Appointments to Outside bodies pdf icon PDF 128 KB

To make appointments to Outside Bodies. (As in previous years it is hoped that a largely agreed list of appointments will be available to Full Council on 16th May 2019, with votes only required where agreement has not been reached).

 

Additional documents:

Minutes:

Resolved: That Members be appointed to the outside bodies as referred to in appendix 3 of the minutes.

19/19

Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 14 May 2019)

Minutes:

The following question was asked from Mr Blackmore-Squires representing the Ice Users Forum:

 

Question

 

The survey commissioned by this Council on the condition of the Ice Rink building will be presented to the CEP Committee on the 19 June. The purpose of the report was to determine what could be done to “encourage” Standard Securities and therefore Planet Ice to carry out any necessary repairs identified.

 

At no point prior to the commissioning of this report was this group or any of the rinks users consulted as to what was important to them, the actual users in the building with regard to its continued safe usability for them and their families. With respect to the officers of this council and the surveyors they have engaged, they can measure angles of lean and workout “safe” loading for stands etc. but may still not have addressed the real concerns of the people that use the facility. It is with this in mind that we request that this report is not presented to the CEP committee on “pink papers” but that the report is presented in an open and transparent way, so that the users of the facility can be reassured that all of their concerns have been addressed.

 

Can the new Chair of the CEP committee please confirm this will be the case?

 

Answer – Chair of the Community, Environment and Partnerships Committee (CEP)

 

I was going to apologise as I have only been CEP chair for about 20 minutes and have not had time to digest any documents.  I have read your email though and it highlights you have some concerns over safety.  Can I ask you to collate those concerns and pass them on to us.  I have not yet read the report so need to look at that and will make sure they are covered.  Anything about safety we need to know about it.  It would be useful if you could get your colleagues thoughts together and send them in together.  I am keen as a user of the ice rink to make it work and I promise I will do my best to make sure it happens but am not in a position at the moment to answer you fully.

 

Answer – The Cabinet Member for Regeneration and Property

 

In response to your question, the commissioned buildings condition survey is a report carried out by external property construction consultants and carried out in accordance with professional standards.  It was not appropriate for the council to consult on the terms of the survey or to influence the scope of the inspection.  The buildings condition survey relating to the ice rink pertains to the business of Planet Ice and SSL who are the long lease holders.  Therefore it is appropriate that their consent should be sought to its disclosure in the forthcoming CEP report.  Should either the Lessee, Planet Ice or Head Lessee, SSL raise an objection on the grounds of commercial confidentiality, the council will need to consider  ...  view the full minutes text for item 19/19

20/19

Petitions

To receive petitions.

(Notice of petitions must be received in writing by Democratic Services, no later than noon on Tuesday 14 May 2019)

Minutes:

No petitions were received.

21/19

Arrangement for dealing with complaints against Councillors pdf icon PDF 234 KB

Recommendation from the Standards Committee held on 27 March 2019

 

1)        That the term of office for Independent Standard Assessors be set at  two years with one two year period of extension.

 

2)        That the term of office for Independent Persons be set at two years with one two year period of extension.

Additional documents:

Minutes:

Resolved: That Council agree:

 

1)            The term of office for Independent Standard Assessors be set at two years with one two year period of extension.

 

2)            The term of office for Independent Persons be set at two years with one two year period of extension.

 

 

22/19

Adoption of Local Development Scheme for Local Plan Review pdf icon PDF 435 KB

Subject to a recommendation from the Cabinet Meeting held on 14 May 2019.

Additional documents:

Minutes:

The Cabinet Member for Planning, Infrastructure and Natural Environment introduced the report which responds to new national planning policy and a statutory requirement to review the Local Plan within five years of its adoption.  The report included a Local Development Scheme which set out a timetable for updating the Local Plan and other key elements such as resources and potential risks.

 

Resolved: That the Local Development Scheme be approved for publication.

23/19

Notice of Motion - Ice Rink in Basingstoke

Mover:            Councillor Harvey

Seconder:      Councillor K Taylor

 

Basingstoke & Deane Borough Council is unequivocally committed to the provision of a new Ice Rink as a part of its, and its partner New River Retail, plans for a new leisure park, a rink big enough to accommodate the Basingstoke Bison. In the short to medium term the Council also commits to securing the provision of a temporary ice rink in the Borough.

 

Minutes:

The Mayor ruled that she had received the Monitoring Officers advice in the discharge of her statutory duty that the motion set out below was unlawful and would not be debated.

 

Mover:            Councillor Harvey

Seconder:      Councillor K Taylor

 

Basingstoke and Deane Borough Council is unequivocally committed to the provision of a new ice rink as a part of its, and its partner New River Retail, plans for a new leisure park, a rink big enough to accommodate the Basingstoke Bison.  In the short to medium term the council also commits to securing the provision of a temporary ice rink in the borough.

 

She set out the reasons for the decision and invited Councillor Harvey, the Mover of the motion, the opportunity to amend the motion to remove the unequivocal nature of the commitment to allow the chamber to debate the future of the ice rink.

 

Councillor Harvey declined the invitation to amend the motion and sought clarification on the constitutional provision to allow the motion to be rejected as unlawful. He also requested clarification regarding the development agreement with New River.

 

The Monitoring Officer stated that there did not need to be constitutional provision as it was a point of law and in her opinion it would incur the council illegal expenditure.  Therefore it would not be sensible for the council to proceed in the circumstances.  Furthermore, she clarified that it was in the development agreement that there should be an ice rink provided, on the provision that it was viable within the terms of the development.

 

Resolved: The Mayor ruled that the motion is unlawful and would not be debated.

 

 

 

 

24/19

Questions from Members of the Council on notice

Minutes:

There were no questions.

25/19

Questions to Chair of Cabinet and/or a committee

To receive questions from members in relation to the minutes of the meetings detailed below:

 

Committee

Meeting Date

Economic Planning Housing Committee

7 March 2019

Community Environment Partnerships Committee

13 March 2019

Human Resources Committee

18 March 2019

Audit and Accounts Committee

25 March 2019

Standards Committee

27 March 2019

Council

28 March 2019

Development Control Committee

3 April 2019

 

Minutes:

There were no questions.