Agenda and minutes

Venue: Council Chamber - Deanes. View directions

Contact: Democratic Services Team 

Link: Video Recording

Items
No. Item

153/19

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Capon and Mahaffey and apologies for lateness were received from Councillor Ashfield.

154/19

Declarations of interest

Minutes:

Councillor Hussey declared a non-pecuniary interest in relation to item 8, in relation to the golf course. He advised that whilst he would remain in the chamber for the consideration he would abstain on the decision.

 

Councillors Jones declared a pecuniary interest in relation item 8 and advised that he would be leaving the chamber during the consideration of that item.

 

Councillor Cousens declared that in relation to item 15, the motion on football pitches, his son played football and therefore used the pitches.

 

Councillor Phillimore declared that in relation to item 15, he was a hirer and also let football pitches in Overton and Basingstoke.

 

Councillor Cooper declared a pecuniary interest in relation to item 8 and a personal interest in relation to item 15 as her son played football. She advised that she would be leaving the room for the consideration of both items.

 

Finally, Councillor Mark Taylor declared an interest in relation to item 15, as he is a coach for the Winklebury Wizards and would be leaving the chamber during the consideration of that item.

155/19

Minutes of the meeting held on 18 July 2019 pdf icon PDF 421 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 18 July 2019, were confirmed as an accurate record and signed by the Mayor.

156/19

Announcements

Minutes:

The Mayor welcomed the Council’s new Executive Director of Borough Development and Deputy Chief Executive, Ian Boll. The Mayor also welcomed Councillor Tomblin who was elected onto the Council as an Independent Member in the recent Bramley and Sherfield by-election.

 

The Mayor then welcomed a group of students from the German town of Tonisvorst, near Dusseldorf, who were here on work experience.

 

The Mayor then thanked all those who attended the recent Basingstoke Variety Show and informed Council that there would be another show on 7 March 2020, at the Anvil, and encouraged members to attend. 


Mrs Marilyn Tucker was then invited to address Council following receipt of her long service certificate at the last meeting of Council. Mrs Tucker thanked Council for her certificate and for the invitation, as she keen to attend this evening to say a final goodbye to member and officer colleagues. Mrs Tucker informed Council that 43 years ago she stood as a Parish Councillor before standing for election onto the Council.

 

The Mayor thanked Mrs Tucker and wished her well.

157/19

Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 15 October 2019)

Minutes:

The following question was askedby Ms Rainbow.

‘Please can you amend paragraph 7.16 of the Golf Course SPD [Supplementary Planning Document]. Could you replace the final sentence:


“It will be necessary to ensure that development responds to the different needs of walkers and cyclists, and where possible cycle routes should be segregated from walking routes.”


with


“Development must respond to the different design requirements for cycling versus walking, in particular cycle routes along roads should be bi-lateral, fully protected from motor traffic and separate from any footway.”

 

In our opinion different needs of walkers and cyclists is ambiguous, different design requirements for walking versus cycling would be clearer and refer to (specific) design guidelines.

Segregated often means a white line on the footway but still shared use.

“Where possible” is redundant if you use the word “should” and further weakens the strength of the statement.

It will be necessary to ensure that development responds could be

replaced by Development must respond, does not change the meaning, but shortens the sentence.’


Answer - Cabinet Member for Planning, Infrastructure and Natural Environment

‘Can I thank Ms Rainbow for her question and for giving us advance notice of it, in order that officers could consider it. Together we have prepared a response which has been shared with Ms Rainbow, who I understand is content with it. Can I ask Council to refer to page 64 of the agenda, paragraph 7.16 and the sentence that is underlined. It is that sentence that Ms Rainbow has made suggestions about, which was amended in the first place hence the reason it is underlined, and I will be making the following amendment to that sentence when we come to the paper this evening. It is much in line with what Ms Rainbow has said, with a slight tweak: 

“Development must respond to the different design requirements for cycling versus walking. Where possible, and in particular along strategic routes, cycle routes along roads should be bilateral, fully protected from motor traffic and separate from any footway.”

 

That is my response to Ms Rainbow’s question and can I thank her for it.’  

158/19

Petitions

To receive petitions.

(Notice of petitions must be received in writing by Democratic Services, no later than noon on Tuesday 15 October 2019)

Minutes:

No petitions were received.  

159/19

Resignations and appointments pdf icon PDF 196 KB

Note – Subject to the result of the Bramley and Sherfield by-election, a revision of political proportionality may be required.  Therefore it may be necessary for Item 9 on the agenda to be considered prior to this item.

 

a)    to receive resignations from Committees and to make any necessary re-appointments

 

b)    to appoint a Chair to the Human Resources Committee

 

c)    to receive resignations from Outside Bodies and to make any re-appointments and (ii) fill any existing vacancies.

 

Minutes:

Resignations and appointments

Following the Bramley and Sherfield by-election, Council was required to review proportionality. As a result, this item was considered immediately after item 161/17, which was brought forward.

Resolved: That

(a)          the following resignations from Committees be received and the

following appointments made:

Councillor Mahaffey and Councillor Edwards (substitute) resign from the Development Control Committee

Councillor Carruthers and Councillor Court (substitute) resign from the Manydown Overview Committee


Councillor Tomblin and Councillor Tilbury (substitute) be appointed to the Development Control Committee


Councillor Tomblin and Councillor Reid (substitute) be appointed to the Manydown Overview Committee


Councillor Reid be replaced by Councillor Tilbury and Councillor Tomblin be appointed as the substitute member on the Standards Committee


Councillor Reid be appointed to the CEP Committee and Councillor Tilbury replace her as the substitute


Councillor Tomblin replace Councillor Tilbury as a substitute on the Human Resources Committee


Councillor Edwards be appointed to the Human Resources Committee

(b)          following nominations for Councillor Edwards (moved by Councillor Rhatigan and seconded by Councillor Putty) and Councillor Mackay (moved by Councillor G James and seconded by Councillor Konieczko); Councillor Edwards was appointed Chair to the Human Resources Committee

(c)          following nominations for Councillor N Robinson (moved by Councillor Rhatigan and seconded by Councillor Leeks) and Councillor McCormick (moved by Councillor Harvey and seconded by Councillor Ashfield), Councillor McCormick was appointed to fill the vacancy on North Hampshire Area Road Safety Council

 



(d)          following a misunderstanding at the last meeting of Council where Councillors Cubitt and Godesen were appointed in error, the membership of Trustees of Basingstoke Charities was confirmed as Councillor Keating, Mr Evans, Mr Connor and Mrs Payne

(e)          Councillor Ashfield be appointed to serve on Whitchurch Youth Centre Trust 
 

 

160/19

Adoption of the Basingstoke Golf Course Development Brief Supplementary Planning Document pdf icon PDF 348 KB

Recommendation from the Cabinet Meeting held on 8 October 2019

 

That Council adopt the Basingstoke Golf Course Development Brief Supplementary Planning Document.

Additional documents:

Minutes:

The Cabinet Member for Planning, Infrastructure and Natural Environment introduced the report. He highlighted the importance of the SPD and thanked everyone for their contributions. He advised Council that he would be accepting the amendment as highlighted in Ms Rainbow’s earlier address to Council and a further amendment suggested by Councillor Hussey, whom he thanked for bringing to his attention prior to Council.

 

Councillor Hussey suggested that on page 56, para 5.2.4, in the penultimate line, to remove ‘north west corner’ and to replace it with ‘northernmost part.’  

Resolved:
That

Council adopt the Basingstoke Golf Course Development Brief Supplementary Planning Document, subject to the following amendments;

·         On page 64 of the agenda, paragraph 7.16, remove the last sentence as underlined and replace with: ‘Development must respond to the different design requirements for cycling versus walking. Where possible, and in particular along strategic routes, cycle routes along roads should be bilateral, fully protected from motor traffic and separate from any footway.’

·         On Page 56 of the agenda, para 5.2.4, in the penultimate line, remove ‘north west corner’ and replace with ‘northernmost part.’   

Councillor Hussey asked that his abstention from making a decision on this item be recorded.

161/19

Allocation of Seats to Political Groups pdf icon PDF 259 KB

Report of the Legal Services Manager and Monitoring Officer

Additional documents:

Minutes:

Following the Bramley and Shernfield by-election, Council was required to review proportionality. As a result, this item was brought forward and considered immediately before item 159/17, above. 

Resolved:
That

following the recent change to the political composition of the Council as a result of the Bramley and Sherfield Ward by-election, the proposed changes to the committee sizes and scheme of proportionality for the remainder of 2019/20 as set out in the updates and amendments, be approved.

the composition of Standards Committee departs from political proportionality.

 

162/19

Polling Districts and Polling Places Review 2019/20 pdf icon PDF 255 KB

Report of the Returning Officer and Electoral Registration Officer

Additional documents:

Minutes:

The Mayor informed Council that this was a report from the Returning Officer who has the statutory responsibility to ensure all those who are eligible to vote can vote, and to administer elections accurately so that the will of the people is reflected in the results announced. This report describes the process for undertaking the required five yearly review of polling districts and polling places, including consultation with MPs, Borough Councillors, Town and Parish Councils and those responsible for managing existing polling places.

Taking account of consultation responses the Returning Officer has put forward recommendations which, on balance, he and his staff believe provide the most appropriate outcome for ensuring polling places are well located within polling districts, noting of course that next year we will move from 29 wards to 18 wards, as a result of the recently completed electoral review.

In undertaking the review, the Returning Officer has rejected the option of leaving things unchanged, as this would not achieve the overall purpose of the review to ensure the accessibility of polling places.    


Resolved:

To note that pursuant to the Electoral Registration and Administration Act 2013, the Returning Officer has carried out a review of Polling Districts and Polling Places.

To note that following public consultation it is proposed that 79 out of the existing 82 Polling Places remain unchanged.

To Approve the revisions to Polling Places set out in Section 2 of this report, and more fully described in Appendix 1.

To note that the changes to Polling Places will take effect from the May 2020 Police and Crime Commissioner, Borough and Parish Council elections and thereafter.

163/19

Appointment of Temporary Councillors to Mapledurwell and Up Nately Parish Council pdf icon PDF 145 KB

Report of the Monitoring Officer

Minutes:

The Mayor introduced the report.

Resolved:
That

authority be delegated to the Monitoring Officer to make the necessary order to appoint temporary parish councillors to Mapledurwell and Up Nately Parish Council until such time as an election or co-option can be held and those elected or co-opted have taken up office.

the Head of Law and Governance be delegated authority to make orders under section 91 of the Local Government Act 1972 to appoint temporary parish or town councillors where a parish or town council has become inquorate. 

164/19

Extensions to Appointments of Independent Standard Assessors pdf icon PDF 235 KB

Report of the Monitoring Officer

Minutes:

The Mayor introduced the report.

Resolved: That

the appointments of Peter Moore and Liz Morris as Independent Standards Assessors until the completion of the current recruitment for the Independent Persons and the Independent Assessors.

delegated authority be granted to the Monitoring Officer to extend the appointment of Keith Bastin and Chris Evans as Independent Assessors beyond the expiry of their term in February 2020, if required by the further recruitment process.

delegated authority be granted to the Monitoring Officer to confirm the appointments, based on the recommendation of the recruitment panel, for two Independent Assessors and two Independent Standards Assessors, and to report the appointments to the next meeting of council.

approval be given to the revised recruitment arrangements set out in paragraph 3.1 of the report. 

 

165/19

Calendar of Meetings 2020/21 pdf icon PDF 43 KB

To approve the calendar of meetings for the 2020/21 municipal year.

 

To note that the Annual Council Meeting (Mayor Making) will be held on Tuesday 19th May 2020 and the Selection Council Meeting will be held on Thursday 21st May 2020.

 

To note that due to all out elections it will not be possible to hold a Development Control Committee meeting in May, therefore an additional Development Control Committee meeting will be held on the 29th April 2020.

 

Minutes:

The Mayor introduced the report

 

Resolved:

That approval be given to the calendar of meetings for the 2020/21 municipal year.

To note that Group Leaders will be consulted on the start time for Audit and Accounts Committee and Human Resources Committee.

To note that the Annual Council Meeting (Mayor Making) will be held on Tuesday 19th May 2020 and the Selection Council Meeting will be held on Thursday 21st May 2020.

To note that due to all out elections it will not be possible to hold a Development Control Committee meeting in May 2020, therefore an additional Development Control Committee meeting will be held on the 29th April 2020.

 

166/19

Motion on Notice - Street Cleansing

Proposed by:            Councillor Colin Regan

Seconded by:           Councillor Sean Keating

 

This Council determines that the replacement of 'broom and bin' street cleaning service in April with a mobile van service has not worked.  Despite the best efforts of street cleaning staff this change has been to the detriment of the condition of our estates.  This Council therefore calls on CEP to review the street cleaning service, with a view to bringing back the 'bin and broom' service.

 

 

Minutes:

The following motion was moved by Councillor Regan and seconded by Councillor  Keating.

This Council determines that the replacement of 'broom and bin' street cleaning service in April with a mobile van service has not worked. Despite the best efforts of street cleaning staff this change has been to the detriment of the condition of our estates. This Council therefore calls on CEP to review the street cleaning service, with a view to bringing back the 'bin and broom' service.

There followed a debate with views in favour and against the motion. Members were not critical of staff and some felt that the removal of the ‘bin and broom service’ was a backward step, compounded by access problems in streets with narrow access. Conversely, it was highlighted that the new service had been established in consultation with staff and to address health and safety issues.

Resolved:

That this Council determines that the replacement of 'broom and bin' street cleaning service in April with a mobile van service has not worked. Despite the best efforts of street cleaning staff this change has been to the detriment of the condition of our estates. This Council therefore calls on CEP to review the street cleaning service, with a view to bringing back the 'bin and broom' service.


167/19

Motion on Notice - Football Pitches

Proposer:       Councillor Paul Harvey

Seconder:      Councillor Michael Westbrook

 

The council are charging youth football clubs for using council owned pitches for training. Between £6.70 and £29.50 a session, but Parkrun is not charged and neither are people running businesses- like the Boot Camps. Therefore the equity of charging is a concern.

 

Some of the football clubs barely make enough money to survive each year, Winklebury Wizards is one of those clubs. Clubs can’t charge families more for subs as lots are struggling already. These charges for training will really hurt accessible youth football in our Borough.

 

We call on the Cabinet to review the charging regime as a part of the Budget and to acknowledge the impact it is having on youth football in Basingstoke & Deane.

 

Minutes:

Councillors Cooper, McCormick and Phillimore left the chamber for the consideration of this item.

The following motion was moved by Councillor Harvey and seconded by Councillor M Westbrook.

The council are charging youth football clubs for using council owned pitches for training, between £6.70 and £29.50 a session, but Parkrun is not charged and neither are people running businesses- like the Boot Camps. Therefore the equity of charging is a concern.

 

Some of the football clubs barely make enough money to survive each year, Winklebury Wizards is one of those clubs. Clubs can’t charge families more for subs as lots are struggling already. These charges for training will really hurt accessible youth football in our Borough.

 

We call on the Cabinet to review the charging regime as a part of the Budget and to acknowledge the impact it is having on youth football in Basingstoke & Deane.


Members expressed the importance of grassroots football and sport generally, and emphasised the associated benefits such as social development, health and fitness, and camaraderie.

During the course of the debate, the Cabinet Member for Borough Development and Improvement highlighted that charges only applied where football pitches were hired. She welcomed the suggestion of a review of the charges and suggested that CEP be asked to review the charging policy prior to consideration of the matter by Cabinet.


Resolved:

That Cabinet be requested to review the charging regime as a part of the Budget and to acknowledge the impact it is having on youth football in Basingstoke & Deane.

168/19

Questions from Members of the Council on notice

Minutes:

Question 1 Councillor Lovegrove

‘Madam Mayor, at the last full Council meeting on July 18th following my main question addressed to Cllr Hayley Eachus, I asked a supplementary question. The relevant portfolio holder for the environment was absent and my question, relating to replacement bins, was answered by the Council Leader. I followed up with a supplementary. The Leader said, and I quote, “I will speak to the portfolio holder on her return.” I have not had any response since to my supplementary question. An answer would very much [be] welcomed by myself and Tadley residents. Could the Cabinet Member provide me with a response please?’

Answer -  Cabinet Member for Environment and Enforcement


‘Apologies to Councillor Lovegrove as I had not been made aware of the question, hence the reason for not replying. I met with Councillor Lovegrove this morning and am aware that officers have spoken to Councillor Lovegrove as well as providing him with a detailed email response.

Councillor Rhatigan, who replied to the initial question at last Council on my behalf as I was unable to attend that meeting, gave detailed information about the policy. The policy on bin replacement is that if the bin is over 2 years old when it is damaged, it is the responsibility of the resident to replace it. The only exception to that is if the bin falls in the back of the lorry or it is clear that the damage has been caused as a result of inappropriate use by the crews.

Wheeled bins have a life span of around to 7-10 years and as they get older they tend to get weaker and will eventually fail. This often happens when they are being emptied as this is when the most stress is applied to the bin. Under the policy it is the residents’ responsibility to ensure the bins they are using are fit for purpose and can withstand the stresses of emptying.


Many of the bins were issued to residents in Basingstoke and Deane when the wheeled bin service was first rolled out – that is back in the 1990s, so now nearly 30 years old. Many bins have lasted around 20 years. So, whilst the initial response to the resident was to apply the Council policy, as Councillor Rhatigan indicated, I can see from our records the resident was not happy with that. The response was then escalated to a service manager where it was reviewed at length, and it was decided that there was an element of doubt, as to exactly how the damage had been caused. The matter was reconsidered and in this case, matters are considered on a case by case basis, it was agreed to make an exception and to issue a new bin.

 

As you say in your question, service managers can exercise discretion where necessary, but as I say, that is done on a case by case basis. 

I hope that answers your question and apologies you did not  ...  view the full minutes text for item 168/19

169/19

Questions to Chair of Cabinet and/or a committee

To receive questions from members in relation to the minutes of the meetings detailed below:

 

Committee

Meeting Date

Audit and Accounts

24 June 2019

Licensing

01 July 2019

Manydown Overview Committee

02 July 2019

Human Resources

03 July 2019

Economic Planning Housing

04 July 2019

Cabinet

09 July 2019

Development Control

10 July 2019

Council

18 July 2019

Scrutiny

23 July 2019

Community, Environment and Partnerships

24 July 2019

Audit and Accounts

29 July 2019

Development Control

07 August 2019

Economic, Planning and Housing Committee

05 September 2019

Cabinet

10 September 2019

Development Control

11 September 2019

Scrutiny

17 September 2019

 

Minutes:

There were none.