Agenda and draft minutes

Venue: Virtual Meeting - Zoom Webinar. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

14/20

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Cooper and N Robinson.

15/20

Declarations of interest

Minutes:

In relation to agenda item 8, the Housing and Homelessness Strategy, Councillor Vaux declared an interest due to being a board member of Two Saints Housing Association.  Councillor Wooldridge also declared an interest due to her employment at Sovereign Housing Association.

 

Councillor Phillimore declared an interest relating to agenda item 20, as a board member of Basingstoke Town Football Club.

 

Regarding agenda item 19, the motion on Covid-19, Councillor McCormick declared an interest relating to his partner’s employment at the hospital and Councillor Capon declared an interest in relation to his employment at Basingstoke Voluntary Action.

16/20

Minutes of the meeting held on 25 June 2020 pdf icon PDF 370 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 25 June 2020, were confirmed as an accurate record and signed by the Mayor.

17/20

Announcements

Minutes:

The Chief Executive announced he would be leaving the Council after five years of service.  He paid tribute to colleagues who had worked so hard during the Covid19 pandemic to maintain essential services, provide support to the most vulnerable residents and support to local business.

 

He reflected on the achievements of the council over the last five years and highlighted some of the significant achievements such as the Best Place Residents Survey with 95% satisfaction, the Manydown Project and provision of Grade A office space in Basing View.

 

Members expressed their thanks and appreciation and wished him well in his new role at Nottingham Council

 

The Mayor made the following announcements:

 

1)     She echoed the comments of Members and wished the Chief Executive well in his new role.

 

2)     The Big Basingstoke and Deane Thank You Week would be held from 10-14 August.

 

3)     She congratulated Councillors Watts, Keating and Lovegrove for 20 years’ service and past councillor Venetia Rowland for her public service.

18/20

Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 14 July 2020)

Minutes:

Question

 

From:    Miranda Chubb

To:        The Cabinet Member for Environment and Enforcement

 

I would like to know how, without an SPD to address the climate emergency within our plan, the Council thinks that it will be possible to make the urgent changes required to meet our current commitments? These include Basingstoke council’s commitment to be a carbon neutral borough by 2030. Also the Horizon 2050 vision commitment to reduce carbon emissions and to ensure that the use of renewable energy will be prevalent, and the borough will generate the energy it uses. ‘

 

Chapter 14 of the National Planning Policy Framework (NPPF) states that: ‘The planning system should … help to: shape places in ways that contribute to radical reductions in greenhouse gas emissions ... Plans should take a proactive approach to mitigating and adapting to climate change … In line with the objectives and provisions of the Climate Change Act 2008.’ Paras 148 and 149 (including footnote 48). However, to date there have not been the necessary steps taken to ensure new buildings are constructed to carbon zero standards. Additionally only 2% of the energy used within Basingstoke is from renewable sources. We are not on track to be anywhere near carbon neutral by 2030 so it is imperative that urgent action is taken to increase the production of renewable energy without any delay and to ensure any new developments (including Manydown) are built to carbon zero standards. Urgent action is required and an SPD would be a key step in the right direction. Without urgently changing our plan, nothing else will change.

 

Answer

 

The Borough Council unanimously supported the declaration of a Climate Emergency last summer and I am committed to working with my Cabinet colleagues to meet the ambitious targets set out in that declaration statement.  As such, we have commissioned consultants to support us in identifying what actions we need to take as an authority to tackle our own emissions and to reduce emissions across the wider borough through our role in influencing and enabling residents and our partners to take actions to reduce emissions.  The output of this work will be a draft Climate Change and Air Quality Strategy which I will be taking to our Communities, Environment and Partnership Committee in September to seek their views on the proposed strategy and actions contained in it, prior to consulting more widely with residents and interested parties. 

 

A key element of our emissions links to new homes and development more generally and there is clearly a role for the Local Plan Update in this respect and ensuring that policies in our new plan secure higher standards than in the past.  This area generally rests with Cllr Mark Ruffell and I will be working closely with him to develop policies that meet our ambitions and meet the requirements that you have outlined. 

 

 

Supplementary Question

 

That’s very helpful, I would just like to say Norwich City Council have already built over 100 council houses to passive house carbon  ...  view the full minutes text for item 18/20

19/20

Petitions

Petitions cannot be presented to virtual council meetings but should be sent to the council for consideration.

Minutes:

There were no petitions.

20/20

Resignations and appointments pdf icon PDF 90 KB

a) to receive resignations from Committees and to make any necessary re-appointments

 

 

b) to receive resignations from Outside Bodies and to make any re-appointments and (ii) fill any existing vacancies.

 

Minutes:

1)    There were no changes to Committees.

2)    No appointments were made to outside bodies.

21/20

Housing and Homelessness Strategy 2020-2024 pdf icon PDF 458 KB

Recommendation from the Cabinet Meeting held on 7 July 2020

 

That Council approve and adopt the Housing and Homelessness Strategy 2020- 2024.

Additional documents:

Minutes:

Council considered a report from the Cabinet Member for Homes and Families.  The report presented an updated Housing and Homelessness Strategy which followed on from the previous strategy which made strident achievements particularly in relation to increasing affordable housing delivery, and reducing rough sleeping.  The main aims of the new strategy were preventing homelessness, eradicating rough sleeping, delivering housing choice and quality, tackling climate change, and place shaping. 

 

The Cabinet Member for Homes and Families added that he was looking to introduce Housing First type schemes and was very close to confirming a new single-persons homeless shelter for the town. He also highlighted the council’s Own Home Loan Scheme.

 

He thanked the hard work of the housing team in creating the document which had been developed with significant input from councillors, stakeholders and partners and had been considered by the Economic, Planning and Housing Committee and subject to public consultation.

 

Whilst the strategy was broadly supported by members, some members expressed reservations and considered that the strategy was not ambitious enough particularly in relation to the four year rough sleeping target as during the Covid19 pandemic rough sleepers had been found accommodation.  Other comments were made regarding the lack of social housing and lack of housing provision.

 

Resolved: That the Housing and Homelessness Strategy 2020-2024 be approved and adopted.

 

22/20

Basing View 5G Living Lab pdf icon PDF 578 KB

Recommendation from the Cabinet meeting held on 7 July 2020

 

That Council add a new scheme to the capital programme for Basing View 5G Living Lab with a capital budget of up to £3.845M in 2020/21 – 2021/22 to be funded from a LEP grant (up to 50%) and private sector funding (minimum 50%).

 

Additional documents:

Minutes:

Council considered a recommendation from the Cabinet Member for Borough Development and Improvement to approve a new capital scheme for the development of a 5G Living Lab.  The Cabinet Member for Borough Development and Improvement thanked officers for their hard work in bringing the project to fruition.  She added that Basingstoke was already recognised as a top tech town and the 5G Living Lab would seek to enhance that.  Funding of up to £1.9 million of Local Growth Funding from the Enterprise M3 LEP was testament to the high regard for Basingstoke in the digital sector.  The project would create a 5G Living Lab in the Basing View Enterprise Zone enabling start-ups, SMEs and larger businesses to trial products, services and applications.  The focus would be on business growth rather than research on 5G technology and would put Basingstoke and the EM3 LEP area firmly on the digital tech map.

 

The proposal was fully debated and broadly supported by members as a promising start to encourage more tech firms to the area.

 

Resolved:  That a new scheme be added to the capital programme for Basing View 5G Living Lab with a capital budget of up to £3.845M in 2020/21 – 2021/22 to be funded from a LEP grant (up to 50%) and private sector funding (minimum 50%).

 

23/20

Capital Programme Outturn for 2019/20 pdf icon PDF 836 KB

Recommendation from the Cabinet meeting held on 7 July 2020

 

That Council note:

 

1)    That the actual capital spending in 2019/20 was £25.381M as shown in section 3 of the report. This is £1.246M less than the latest agreed capital programme budget and £1.318M less than the forecast outturn of £26.699M in quarter three.

 

2)    The 2019/20 significant outturn variations and explanations for them are shown in Appendix 2 of the report.

 

3)    The actual capital financing in 2019/20 as shown in paragraph 3.2 of the report.

 

4)    The addition of £0.329M to the programme and rephasing since the last reported position in February 2020, under delegated powers as shown in paragraph 4.3 and Appendix 4 of the report.

 

5)    The impact of scheme variances for 2019/20 on future year’s capital expenditure has been reported to the Capital Programme Board and has been included in the revised capital programme to 2023/24 aligned to Council Plan Priorities and Outcomes.

 

6)    The revised capital programme for 2020/21 to 2023/24, adjusted for slippage and rephasing and additions contained within this report and detailed in Appendices 3 and 5 of the report.

 

7)    Note that the capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

That Council approve:

 

8)    The revised capital programme for 2020/21 to 2023/24 as shown in Appendix 3 and its financing as shown in paragraph 5.1 of the report.

 

9)    The proposed addition and spend of £0.014M to the revised capital programme in 2020/21 and 2021/22 as detailed in Appendix 5 and paragraphs 4.4 to 4.5 of the report.

 

Minutes:

The Cabinet Member for Finance and Service Improvement introduced the report which presented the final capital outturn position for 2019/20 and compared it with the latest approved budget providing explanations of the significant variances.

She stated that the economic climate had been and would continue to be challenging, however the council’s strong financial resilience and management had enabled it to meet its financial commitments.  She highlighted some key areas of the report stating that the outturn position showed a 4.68% underspend for the year comprised of £0.142 million of advanced spend, £1.391 million slippage and a small net overspend on £0.003 million.  The total capital programme spend was £25.381 million which demonstrated the strength of commitment of the council to invest in facilities that matter to residents which included improvements to sport and recreation, parking, home facilities for disabled people and play area renovations.

She concluded that the vital investment would continue during the coming year with proposed funding of £40 million capital investment.

 

Resolved:  That Council

 

note:

 

1)    That the actual capital spending in 2019/20 was £25.381M as shown in section 3 of the report. This is £1.246M less than the latest agreed capital programme budget and £1.318M less than the forecast outturn of £26.699M in quarter three.

 

2)    The 2019/20 significant outturn variations and explanations for them are shown in Appendix 2 of the report.

 

3)    The actual capital financing in 2019/20 as shown in paragraph 3.2 of the report.

 

4)    The addition of £0.329M to the programme and rephasing since the last reported position in February 2020, under delegated powers as shown in paragraph 4.3 and Appendix 4 of the report.

 

5)    The impact of scheme variances for 2019/20 on future year’s capital expenditure has been reported to the Capital Programme Board and has been included in the revised capital programme to 2023/24 aligned to Council Plan Priorities and Outcomes.

 

6)    The revised capital programme for 2020/21 to 2023/24, adjusted for slippage and rephasing and additions contained within this report and detailed in Appendices 3 and 5 of the report.

 

7)    Note that the capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources.

 

approve:

 

8)    The revised capital programme for 2020/21 to 2023/24 as shown in Appendix 3 and its financing as shown in paragraph 5.1 of the report.

 

9)    The proposed addition and spend of £0.014M to the revised capital programme in 2020/21 and 2021/22 as detailed in Appendix 5 and paragraphs 4.4 to 4.5 of the report.

 

24/20

Treasury Management Annual Report 2019/20 pdf icon PDF 994 KB

Report of the Executive Director of Corporate Services (S151 Officer)

Minutes:

Council considered a report which provided details of the activity within the council’s treasury management function forthe year ending 31 March 2020.

 

Resolved: The Treasury Management Annual Report 2019/20 be noted.

 

25/20

Special Urgency Decisions pdf icon PDF 461 KB

Report of the Leader of the Council

Minutes:

Council were requested to note the report which detailed eight special urgency decisions taken by Cabinet during the quarter April to June 2020.

Responding to Councillor McCormick’s question regarding the timescale for reverting back to weekly waste collections, the Cabinet Member for Environment and Enforcement informed Council that work was being undertaken with Serco to determine a date.

Resolved: The report be noted.

26/20

Interim cover arrangements for the Chief Executive and Head of Paid Service pdf icon PDF 229 KB

Report of the Leader and Cabinet Member for Human Resources

Minutes:

Resolved:     That the Executive Director of Borough Development and Deputy Chief Executive be appointed as the Interim Chief Executive and Head of Paid Service.

27/20

Annual Overview and Scrutiny Report 2019/20 pdf icon PDF 296 KB

Report of the Chairs of the Overview and Scrutiny Comittees

Additional documents:

Minutes:

Resolved: The report be noted.

28/20

Dispensation Consideration pdf icon PDF 315 KB

Report of the Head of Law and Governance and Monitoring Officer

Minutes:

Council considered a request for a dispensation for Councillor Cooperfor non-attendance at council meetings for a period of six consecutive months due to ill health.

Resolved:  That Council

1)  Approve a dispensation for Councillor Cooper from attending meetings of the Council on the grounds of ill health, for a period of six months commencing on 27 August 2020.

2)  Note that any extension to the dispensation for Councillor Cooper after the six month period ends on 27 February 2021, will require further approval in accordance with paragraph 1 above.

29/20

Notice of Motion - Rights of Access

Proposer:       Councillor Tilbury

 

Seconder:      Councillor Phillimore

 

 

A large number of former Council built terraced houses have rear gardens that are only accessible via a path across the adjacent properties. While these access arrangements should have been included on the property deeds when these properties were sold to sitting tenants, we are aware of at least one property in Overton where this was not the case this has led to disputes between neighbours regarding access. This particular case only came to light when the adjacent house was sold on by the original council tenant. As many of these properties were originally sold in the 1980’s it is likely that in the near future many will now be sold on the open market for the first time at which point more cases may become apparent.

 

Given there was no intention to remove these rights of access from adjacent residents whether they are owners or tenants, this Council resolves that a report be prepared for Cabinet which considers whether any legal action can be taken to correct this error and any other similar cases that may arise in future.

 

Minutes:

The following motion was proposed by Councillor Tilbury, seconded by Councillor Phillimore.

 

A large number of former Council built terraced houses have rear gardens that are only accessible via a path across the adjacent properties. While these access arrangements should have been included on the property deeds when these properties were sold to sitting tenants, we are aware of at least one property in Overton where this was not the case this has led to disputes between neighbours regarding access. This particular case only came to light when the adjacent house was sold on by the original council tenant. As many of these properties were originally sold in the 1980’s it is likely that in the near future many will now be sold on the open market for the first time at which point more cases may become apparent.

 

Given there was no intention to remove these rights of access from adjacent residents whether they are owners or tenants, this Council resolves that a report be prepared for Cabinet which considers whether any legal action can be taken to correct this error and any other similar cases that may arise in future.

 

The Leader of the Council agreed to look at the issues raised with the council’s Legal Officers.

 

Resolved: The motion be carried and referred to Cabinet for consideration.

 

30/20

Notice of Motion - Climate Emergency SPD

Proposer:       Councillor Tomblin

Seconder:      Councillor Ashfield

Basingstoke currently produces approximately 2% of its energy consumption via renewable means. To achieve our 2030 target of carbon neutrality, then you can see we have a long way to go; in only 9½ years. 

We have a number of opportunities that could help us. For example, Chineham Shopping Centre Expansion and a new gateway warehousing scheme at junction 7 on the M3. These schemes along with all the new housing planned for the borough, particularly our own Manydown development, could achieve substantial contribution to zero carbon if they were built to the current state of the art construction methods and technology. 

With the pace of upcoming development we need to be proactive as most of these developments will be completed close to our target time scale.  When considering the proposed distribution warehousing at junction 7, it could quite easily generate 6 to 7 MW of electricity and power 1,500 homes and possibly a new hospital which could be built in the immediate vicinity.

The Government has signed up to the Paris carbon agreement with legally binding targets and as a consequence this council declared and signed up to our own climate emergency declaration. However, we have a delay in planning policy being updated to achieve these goals.

It is understood that to make changes to our Local Plan it will be a long term process involving much consultation and inspector approval and so would not provide a way forward faster that the current review process which will take a number of years to complete.

This motion seeks full council approval for urgent consideration by officers, the Economic, Planning and Housing Policy Committee and by Cabinet whether it is viable to FastTrack (within 6 months) a Supplementary Planning Document (SPD) to outline the measures that this council expects from developments to achieve net zero carbon and the levels of renewable energy generation required to meet our 2030 obligation.

With such an emergency and rapidly approaching deadline we need to prioritise our resources as required.

Motion summary: - The Council resolves that there be urgent consideration by officers, the Economic, Planning and Housing Policy Committee and by Cabinet whether an SPD (within 6 months) can be prepared and adopted to outline the measures that this council expects from developments to achieve net zero carbon and the levels of renewable energy generation required to meet our 2030 obligation.

 

Minutes:

Councillor Tomblin proposed and Councillor Ashfield seconded the following motion:

Basingstoke currently produces approximately 2% of its energy consumption via renewable means. To achieve our 2030 target of carbon neutrality, then you can see we have a long way to go; in only 9½ years. 

We have a number of opportunities that could help us. For example, Chineham Shopping Centre Expansion and a new gateway warehousing scheme at junction 7 on the M3. These schemes along with all the new housing planned for the borough, particularly our own Manydown development, could achieve substantial contribution to zero carbon if they were built to the current state of the art construction methods and technology. 

With the pace of upcoming development we need to be proactive as most of these developments will be completed close to our target time scale.  When considering the proposed distribution warehousing at junction 7, it could quite easily generate 6 to 7 MW of electricity and power 1,500 homes and possibly a new hospital which could be built in the immediate vicinity.

The Government has signed up to the Paris carbon agreement with legally binding targets and as a consequence this council declared and signed up to our own climate emergency declaration. However, we have a delay in planning policy being updated to achieve these goals.

It is understood that to make changes to our Local Plan it will be a long term process involving much consultation and inspector approval and so would not provide a way forward faster that the current review process which will take a number of years to complete.

This motion seeks full council approval for urgent consideration by officers, the Economic, Planning and Housing Policy Committee and by Cabinet whether it is viable to FastTrack (within 6 months) a Supplementary Planning Document (SPD) to outline the measures that this council expects from developments to achieve net zero carbon and the levels of renewable energy generation required to meet our 2030 obligation.

With such an emergency and rapidly approaching deadline we need to prioritise our resources as required.

Motion summary: - The Council resolves that there be urgent consideration by officers, the Economic, Planning and Housing Policy Committee and by Cabinet whether an SPD (within 6 months) can be prepared and adopted to outline the measures that this council expects from developments to achieve net zero carbon and the levels of renewable energy generation required to meet our 2030 obligation.

The motion was fully debated and welcomed by members.  Members commented that it would be a good start to ensure that developers incorporate energy efficiency from the outset, that we must ensure we deliver on our climate objectives and build sustainable new homes by shaping policy for the future and that green energy is important and needs to be more prominent and strengthened in the Local Plan (LP) policies.

The Cabinet member for Planning, Infrastructure and Natural Environment thanked members for the timely motion and welcomed it being considered by both the EPH and  ...  view the full minutes text for item 30/20

31/20

Notice of Motion - Libraries

Proposer:            Councillor Watts

Seconder:           Councillor Grant

 

This council resolves to work with Hampshire County Council to save any of the libraries in the Borough of Basingstoke and Deane at risk of closure.

 

Libraries are a valuable community asset, whose value cannot be measured in money alone.  In addition to the traditional book services, there are newer services, such as online access, which are a lifeline for our most vulnerable residents. There is also scope to broaden the services available at libraries and involve multiple voluntary and charity organisations to provide these.

 

This council also resolves to identify the use of libraries and other community facilities for activities they are not currently used for, such as remote working, health and education outreach, and identifying suitable partners to help bring this about.

 

 

Minutes:

The following motion was proposed by Councillor Watts and seconded by Councillor Grant:

 

This council resolves to work with Hampshire County Council to save any of the libraries in the Borough of Basingstoke and Deane at risk of closure.

 

Libraries are a valuable community asset, whose value cannot be measured in money alone.  In addition to the traditional book services, there are newer services, such as online access, which are a lifeline for our most vulnerable residents. There is also scope to broaden the services available at libraries and involve multiple voluntary and charity organisations to provide these.

 

This council also resolves to identify the use of libraries and other community facilities for activities they are not currently used for, such as remote working, health and education outreach, and identifying suitable partners to help bring this about.

 

Members had a full debate and were unanimous in their support for the motion.  Members did not support the proposals by HCC for the closure of libraries in the borough.  Comments made during debate highlighted the important role of the services offered by libraries and the important role they play in the local community. Members were encouraged to respond to the HCC consultation.  The Leader of the Council stated he would continue to press the Executive Member at HCC to rescind any decision to close the libraries and would do everything within the council’s power, as a borough, to object to any cuts.

 

Resolved: That the motion be carried and referred to the Community Environment and Partnerships Committee for consideration.

 

32/20

Notice of Motion - Covid19

Proposer:       Councillor K Taylor

 

Seconder:      Councillor S Bound

 

This Council records a vote of thanks to all the Borough’s council workers, bin collectors, doctors, nurses, paramedics, health assistants, porters, care workers, bus and train drivers, conductors and guards, transport workers, mechanics, maintenance workers, police, military, fire fighters, teachers, teaching assistants, mail workers, shop workers, chefs, take-away workers, delivery drivers, and anyone else performing a key job during the crisis.

 

This Council also records a vote of thanks to all the Borough’s volunteers, without whom society may well have fallen apart. Our thanks go out to organisations such as Basingstoke Voluntary Association, Spotlight, Basingstoke Food Bank, the Basingstoke Covid-19 support group, housing associations, churches, and anyone else all involved in the council-directed effort to help vulnerable people and key workers. And thanks also to the individual volunteers, looking in on and delivering essential items to relatives or neighbours.

 

That, in recognition of the great job done locally by the aforementioned parties, this Council through the Leader/CX engage with the Government to get a greater degree of information, autonomy and funding so that we can better administer our Borough through our various functions and local partnerships to ensure an optimal, safe transition out of lockdown, to minimize any new cases, and maximise support of our local businesses and community organisations who are gazing into the abyss.

 

That a retrospective analysis of the crisis be conducted by the Scrutiny Committee with a view to learning lessons and sharing best practice in case of a second wave later this year, with possible input to feed into a future public inquiry.

 

Minutes:

The following motion was proposed by Councillor K Taylor ad seconded by Councillor S Bound:

 

This Council records a vote of thanks to all the Borough’s council workers, bin collectors, doctors, nurses, paramedics, health assistants, porters, care workers, bus and train drivers, conductors and guards, transport workers, mechanics, maintenance workers, police, military, fire fighters, teachers, teaching assistants, mail workers, shop workers, chefs, take-away workers, delivery drivers, and anyone else performing a key job during the crisis.

 

This Council also records a vote of thanks to all the Borough’s volunteers, without whom society may well have fallen apart. Our thanks go out to organisations such as Basingstoke Voluntary Association, Spotlight, Basingstoke Food Bank, the Basingstoke Covid-19 support group, housing associations, churches, and anyone else all involved in the council-directed effort to help vulnerable people and key workers. And thanks also to the individual volunteers, looking in on and delivering essential items to relatives or neighbours.

 

That, in recognition of the great job done locally by the aforementioned parties, this Council through the Leader/CX engage with the Government to get a greater degree of information, autonomy and funding so that we can better administer our Borough through our various functions and local partnerships to ensure an optimal, safe transition out of lockdown, to minimize any new cases, and maximise support of our local businesses and community organisations who are gazing into the abyss.

 

That a retrospective analysis of the crisis be conducted by the Scrutiny Committee with a view to learning lessons and sharing best practice in case of a second wave later this year, with possible input to feed into a future public inquiry.

 

Councillor McCormick suggested an amendment to the motion to refer items relating to support for communities and building council resilience to the Community, Environment and Partnerships Committee and items to the Economic, Planning and Housing Committee relating to helping businesses out of lockdown and breathing new life into the economy.

 

The amendment was agreed.

 

The amended motion was fully debated and a range of comments made which included:

 

·         Acknowledgement of the significant and extraordinary contributions made by volunteers, organisations, individuals and council staff engaged in the essential business of running our communities and the health and wellbeing of residents.

·         Need to challenge government to ensure we have the appropriate powers, funding, information and support to manage the remaining phases of the pandemic and to rebuild our community and economy.

·         Tribute was paid to all who had been affected by the virus and those who had lost their lives.

·         The hospital had been outstanding during the pandemic and examples of best practice could be shared with other local bodies.

·         Concerns were raised regarding care homes and care providers and how better connections could be forged to provide support.

·         Forward planning is important.  For example with the increase in home working, what can the council do to facilitate broadband for residents particularly in rural areas?  How do we balance the loss of rents and business rates and the  ...  view the full minutes text for item 32/20

33/20

Questions from Members of the Council on notice

Minutes:

Question 1

 

From:  Councillor Konieczko

To:      Cabinet member for Borough Development and Improvement

 

A fortnight ago at a Hampshire County Council ’Decision Day’, the County Council agreed to implement the Camrose link road scheme.  It is proposed that the link road will run through the site of the Camrose football ground, and will form part of the wider redevelopment of Brighton Hill Roundabout.

 

While the decision is subject to securing planning approval for the link road, it represents another major step forward in the Brighton Hill roundabout upgrade project and makes it all the more important that we accelerate our efforts to find a viable and sustainable long-term home for Basingstoke Town Football Club.

 

A recent County Council news release about the Decision Day (https://www.hants.gov.uk/News/25062020Camroselink) stated that: “Discussions are underway between all of the parties with the principal focus around the owner and developer of the Camrose Ground providing further improvements to the existing football facilities at Winklebury.”

 

Given the progress now being made on the broader redevelopment project, can the Cabinet Member provide an update on the discussions with Basron, Sport England and other affected parties about the continued provision of football facilities in our town?  Can she also confirm that the Borough Council’s preferred approach is, as Hampshire County Council states, to now expand the existing Winklebury site rather than to find a more suitable alternative elsewhere in the Borough, in keeping with club’s ambitions of becoming a true community sporting hub.

 

Answer

 

I can confirm discussions between the council, Basron, Sport England and other affected parties regarding the development of the Camrose facility have been conducted as part of the planning process. It is the responsibility of the developer to submit a proposal and the responsibility of the statutory consultees (including Sport England) to assess the proposal and ensure that suitable facilities are re-provided to mitigate for any loss of sporting facilities at the Camrose site. The Healthy Communities team has no direct influence over the planning decision and nor should they. All comments received by the council’s planning team on the Camrose proposal can be viewed online on the planning portal.      

 

As the local planning authority, it is BDBC’s role to remain impartial and to assess each proposal independently. Sport England, as a statutory consultee and the experts in this field, has assessed the required mitigation and this is available to view online on the planning portal. 

 

The Council is in receipt of the planning application for the redevelopment of the Camrose site.  The Local Planning officers are in the process of assessing the planning application which will be determined by the Development Control Planning Committee once the assessment of all technical matters is completed.

 

Sports England are a statutory consultee on the planning application, with the assessment needing to address the loss of playing pitch facilities, and the need for acceptable mitigation to be provided with improvements at Winklebury.

 

While our planning officers continue to work with Sport England and the applicants of  ...  view the full minutes text for item 33/20

34/20

Questions to the Chair of Cabinet and/or a committee

To receive questions from members in relation to the minutes of the meetings detailed below:

 

Committee

Meeting Date

Development Control

10 June 2020

Scrutiny

23 June 2020

Community, Environment and Partnerships

24 June 2020

Council

25 June 2020

 

Minutes:

The following questions were asked in relation to the minutes:

 

1)     With reference to the CEP meeting held on 24 June 2020, Councillor Regan asked whether the Portfolio Holder would reconsider the suggestion that the Council purchase the land at the Camrose ground and redevelop it for sporting use. 

 

The Cabinet Member for Borough Development and Improvement agreed to provide a written response setting out the reasons why the option would not be reconsidered.

 

2)     Councillor McCormick referred to the minutes of the Council meeting on 25 June in relation to the poor state of recycling bank sites across the borough and the insufficient number of slots available for the HWRC culminating in a number of satellite tips emerging at sites which should be for purely recyclable material.  He asked whether the Portfolio Holder would agree to look into the issue with a view to taking necessary urgent action, including dedicating urgent HWRC space. 

 

The Cabinet Member for Environment and Enforcement agreed that the bring banks were an issue and officers were working with Serco to identify additional capacity and had raised the issues regarding the booking slots with Hampshire County Council.

 

Councillor McCormick asked the Portfolio Holder whether she would consider installing CCTV on some of the sites to identify the culprits.

 

The Cabinet Member for Environment and Enforcement responded that it was something being looked at but infrastructure was sometimes an issue.

 

3)    Councillor Watts referred to the CEP meeting held on 24 June 2020 relating to the resolution of the committee to receive a report in September regarding the football club and the options to purchase the football site, the possibility of moving the club to a new location and a list of locations that may or may not be suitable.  He asked the Portfolio Holder what the purpose of the report was if the options have been ruled out to maintain the Grade C facility for Basingstoke Town.

 

The Cabinet Member for Borough Development and Improvement responded that she would be happy to provide a detailed written response, adding that it was for the applicant of the Camrose site to deliver the appropriate mitigation and therefore the council would not remove that responsibility.  There is a planning process to be followed in terms of securing the appropriate mitigation for the Camrose site.

 

Councillor Watts asked a supplementary question.  He asked whether it was the responsibility of the council to support sport within the borough and if so shouldn’t we be looking at alternative sites for a Grade C sports facility in the borough?  He further asked if the Camrose site could be secured as it was being vandalised.

 

The Cabinet Member for Borough Development and Improvement responded that with regard to the council’s commitment to sport, a considerable amount of time had been spent working with BTFC and investment was being made in Winklebury which would benefit the wider football community and enable the club to return to Basingstoke. In terms of future provision, the Leisure  ...  view the full minutes text for item 34/20