Venue: Virtual Meeting - Zoom Webinar. View directions

Contact: Democratic Services Team 


No. Item


Apologies for absence


Declarations of interest


Minutes of the meeting held on 17 December 2020 pdf icon PDF 367 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.




Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 23 February 2021)



To receive petitions.

(Notice of petitions must be received in writing by Democratic Services, no later than noon on Tuesday 23 February 2021)


Resignations and appointments pdf icon PDF 90 KB

a) to receive resignations from Committees and to make any necessary re-appointments



b) to receive resignations from Outside Bodies and to make any re-appointments and (ii) fill any existing vacancies.



Medium Term Financial Strategy and Budget Update Report 2021/22 to 2024/25 pdf icon PDF 1 MB

Report of the Executive Director of Corporate Services (S151 Officer) and recommendation from the Cabinet Meeting held on 9 February 2021

Additional documents:


Capital Programme Update and Strategy 2020/21 to 2024 pdf icon PDF 847 KB

Report of the Executive Director of Corporate Services (S151 Officer) and recommendation from the Cabinet meeting held on 9 February 2021


Treasury Management Strategy 2021/22 pdf icon PDF 718 KB

Report of the Executive Director of Corporate Services (S151 Officer)


Capital Investment Strategy 2021/22 pdf icon PDF 711 KB

Report of the Executive Director of Corporate Services (S151 Officer)


Dispensation Consideration pdf icon PDF 313 KB

Report of the Head of Law and Governance and Monitoring Officer


Notice of Motion - Building Fire Safety

Proposer:       Councillor Frost

Seconder:      Councillor Miller


Council notes:


  • The recent concerns raised at Crown Heights, following an EWS1 survey showing that the building was not at an acceptable standard of fire safety.


  • That residents are understandably concerned by the safety implications this has on their homes. 


  • The high costs being incurred by residents for a 'Waking Watch' 24/7 fire service while the issues are resolved. 


Council Resolves


  • To work with the Fire Service to identify all tall buildings in the Borough, and to apply pressure on the owners of all tall buildings to undertake the relevant fire safety surveys.


  • To effectively communicate with freeholders of tall buildings, and make clear the Council's expectation that they publish a clear timetable for residents, detailing any remedial action necessary and associated issues. 


  • To make clear to freeholders, that it is the Council's view that the costs associated with remedial action for fire safety should not be met by residents. 


  • For the Cabinet Member to write to our local Members of Parliament, asking them to support the 'Smith McPartland' amendment to the Fire Safety Bill, to ensure that the costs of remediation works are met by the building owner and not passed onto residents. 


  • For the Cabinet Member to write to HM Government and ask for clarity on the availability of building safety funding schemes for Crown Heights, and any other affected buildings in Basingstoke and Deane. 



Notice of Motion - Support the Climate and Ecological Emergency Bill

Proposer:       Councillor Konieczko

Seconder:      Councillor Hickling


As humans, we have already caused irreversible climate change, the impact of which are being felt in the UK and around the world.


Global temperatures have increased by 1°C from pre-industrial levels. Without more significant and sustained action, the world is set to exceed the Paris Agreement’s 1.5°C limit between 2030 and 2040. Therefore, the current UK target of net zero by 2050 is not satisfactory.


The increase in harm caused by a rise of 2°C rather than 1.5°C is significant. This is described by the Intergovernmental Panel on Climate Change’s Special Report on Global Warming of 1.5°C published in October 2018.


According to the IPCC, limiting heating to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society, the private sector and local communities. The costs of failing to address this crisis will far outstrip the investments required to prevent it. Investing now will bring many benefits in the form of good jobs, breathable cities and thriving communities.


Council notes that

  • This council has declared a climate emergency;
  • Many local authorities have established Citizens’ Assemblies that are playing an important role in assisting them in their plans to achieve net zero by 2030 or before; and that
  • There is a Bill before Parliament—the Climate and Ecological Emergency Bill (published as the “Climate and Ecology Bill”)—according to which the Government must develop an emergency strategy that:
    • requires that the UK plays its fair and proper role in reducing greenhouse gas emissions consistent with limiting global temperature increase to 1.5°C above pre-industrial temperatures;
    • ensures that all the UK’s consumption emissions are accounted for;
    • includes emissions from aviation and shipping;
    • protects and restores biodiverse habitats along overseas supply chains;
    • restores and regenerates the UK’s depleted soils, wildlife habitats and species populations to healthy and robust states, maximising their capacity to absorb CO2 and their resistance to climate heating;
    • sets up an independent Citizens’ Assembly, representative of the UK’s population, to engage with Parliament and Government and help develop the emergency strategy.


Council therefore resolves to:

  • Support the Climate and Ecological Emergency Bill
  • Inform the local media of this decision;
  • Write to local MPs, asking them to support the Bill; and
  • Write to the CEE Bill Alliance, the organisers of the campaign for the Bill, expressing its support.



Notice of Motion - Eco Housing

Proposer:       Councillor Mckay

Seconder:      Councillor Tomblin


Council notes:


The declaration of a Climate Emergency in 2019 committed it to taking action to make the Borough carbon neutral by 2030.


That over 25% of Borough carbon emission relate to the heating and powering of homes (BDBC Climate Change & Air quality Strategy draft).


That the significant house building planned in the borough presents an additional challenge but also an opportunity to put climate emergency response at the forefront of new development. The Manydown development alone includes plans for 3,400 new homes.


The Parc Eirin development in Wales is an actively managed development of 225 affordable eco-houses that are close to zero carbon. Each house has solar panels built in, hot water thermal storage, battery storage of electrical power, deep borehole ground source heating and 3 phase electrical power supplies for superfast electrical vehicle charging. These houses do not burn anything; they are houses for the 21st century.


Council requests Cabinet to commit:

To undertake a detailed study of the Parc Eirin development and other exemplar schemes and to report with recommendations as to how a similar or larger scale eco-house project could be realised within the developments now planned in the Borough.



Questions from Members of the Council on notice


Questions to the Chair of Cabinet and/or a committee

To receive questions from members in relation to the minutes of the meetings detailed below:



Meeting Date


1 December 2020

Development Control

9 December 2020

Manydown Overview

15 December 2020

Community, Environment & Partnerships

16 December 2020


17 December 2020

Economic, Planning & Housing

7 January 2021

Development Control

13 January 2021

Economic, Planning & Housing

14 January 2021

Manydown Executive

18 January 2021

Community, Environment & Partnerships

20 January 2021

Audit & Accounts

25 January 2021



Urgent Business

To consent that the council meeting scheduled for 25 March 2021 be moved to 18 March 2021.


Exclusion of press and public

To consider whether, in view of the nature of the remaining items on the agenda, any of them are likely to involve the disclosure of exempt or confidential information within the terms of Schedule 12A of the Local Government Act 1972


Confidential/exempt items for information