Agenda and minutes

Venue: Virtual Meeting - Zoom Webinar. View directions

Contact: Democratic Services Team 

Media

Items
No. Item

1/20

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Cooper, Cousens, Keating and M Taylor.  Councillors Cousens and Keating joined the meeting part way through the meeting.

2/20

Declarations of interest

Minutes:

There were no declarations of interest.

3/20

Minutes of the meeting held on 27 February 2020 pdf icon PDF 345 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Minutes:

The minutes of the meeting held on 27 February 2020, were confirmed as an accurate record and signed by the Mayor.

4/20

Announcements

Minutes:

The Chief Executive announced he would be leaving the council at the end of August.  The Council meeting in July would be his last council meeting.

 

The Mayor made the following announcements:

 

1)    She thanked officers for their hard work regarding the Coronavirus emergency, to keep the business and activity of the council running as efficiently as possible, and to those organisations and individuals who have helped people in need during lockdown.

 

2)    She had sent condolences to her counterpart in Reading regarding the recent terrorist attack there.

 

3)    Regarding the Black Lives Matter movement, she and Councillor S Bound had an initial meeting with representatives from a local anti-racism group and Basingstoke’s Police Commander to begin to explore the way forward.

 

4)    In recognition of Armed Forces Week a brief flag raising ceremony had been broadcast with more social media output planned for Armed Forces Day.

5/20

Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 23 June 2020)

 

Question 1

 

From:  Mr Alex Lee

 

The Gazette recently reported the Deputy Mayor deleted a tweet suggesting that Andrew Banks urinating by PC Keith Palmer's memorial was 'a set up'.

Does this council agree that somebody expected to be next year's Mayor should not espouse these opinions, potentially bringing the Borough and the Office of Mayor into disrepute? And on this basis, should the decision to appoint her as Mayor next year be reconsidered?

 

Minutes:

The following question was submitted and responded to:

 

From:  Mr Alex Lee

 

The Gazette recently reported the Deputy Mayor deleted a tweet suggesting that Andrew Banks urinating by PC Keith Palmer's memorial was 'a set up'.

 

Does this council agree that somebody expected to be next year's Mayor should not espouse these opinions, potentially bringing the Borough and the Office of Mayor into disrepute? And on this basis, should the decision to appoint her as Mayor next year be reconsidered?

 

Answer – Leader of the Council

 

Thank you Mr Lee, I appreciate your involvement tonight and your participation in our council meeting.  The full Council will take a view when it elects the Mayor at the next Annual General Meeting which will take place in May 2021.  As we all know Councillors are prone to errors sometimes, I know a number of Councillors who are with us tonight very much regret their time as Labour Party Members, so we are all in the same boat.

 

Supplementary Question

 

Considering that people like the Mayor and the Deputy Mayor are certainly ones that young people and people across the borough should be looking up to, do you think that someone who - and this isn’t just one tweet or two tweets that have been deleted, if you scroll through her complete timeline, there are undertones of other racist behaviour - should even be considered in this matter?

 

Supplementary Answer

 

Thank you for your supplementary question. Nobody supports racism or homophobic reaction but I believe that the people of Basingstoke will judge us all at an election next May and we will take their view to heart as to whether people are fit to serve this borough or not.

6/20

Petitions

Petitions cannot be presented to virtual council meetings but should be sent to the council for consideration.

Minutes:

The Mayor stated she had received a petition from residents of Oakley in relation to preserving the historic village of Oakley and for it not to be subject to further development expansion.

 

She stated that the petition would be passed to the Cabinet Member for Planning and Infrastructure in due course.

7/20

Urgency Powers and Virtual Meetings pdf icon PDF 241 KB

Report of the Head of Law and Governance and Monitoring Officer

Additional documents:

Minutes:

The Mayor, seconded by the Deputy Mayor moved the recommendations set out in the report which sought to provide a mechanism for urgent and emergency decision making to allow decision making of the authority to take place when situations such as a pandemic arise.  Approval was also sought to modify the Constitution to facilitate the council holding virtual meetings.

 

Resolved:

 

That in order to ensure that the council can continue to take decisions effectively for the duration of the Covid-19 Coronavirus pandemic and any subsequent waves, Council agree the following:

 

1)    The Chief Executive, or in his absence the Executive Director for the relevant service area, be delegated power to act in an emergency in consultation with the Leader and relevant Portfolio Holder/Committee Chairperson where practicable.

 

2)    Subject to reporting back to Council as soon as is practicable, that the Chief Executive, or in his absence the Executive Director for the relevant service area, be delegated power to act in matters of urgency and take any decision necessary or expedient or otherwise in the council’s interests which could be taken by the Council or a Committee, as follows:

 

·         Council level action – in consultation with the leaders of political groups;

 

·         Committee level action – in consultation with the relevant Chairperson where practicable.

 

3)    The minor change made by the Monitoring Officer to the constitution to allow the Monitoring Officer to give effect to changes to the membership of committees by appointing to committees as notified by leaders of political groups.

 

4)    Modifications to the Procedural Rules in Part 4 of the Constitution as set out in Appendix 1 of the report to facilitate virtual council and committee meetings.

8/20

Pay Policy Statement 2020/2021 pdf icon PDF 288 KB

Recommendation from the Human Resources Meeting held on 2 March 2020

 

To approve the pay policy statement for 2020/21.

Additional documents:

Minutes:

The Leader of the Council, seconded by the Chair of the Human Resources Committee proposed the recommendation from the Human Resources Committee to approve the Pay Policy Statement 2020/21.

 

The Leader of the Council agreed to provide a written response to Councillor Watts regarding his question relating to settlement agreements and the omission of Full Council approval which is needed for severance packages over £100,000, relating to a senior officer in 2019.

 

Resolved: To approve the Pay Policy Statement 2020/21 and note the requirement for Council approval for severance packages over £100,000.

9/20

Members Allowances 2020/21 pdf icon PDF 408 KB

Report of the Head of Law and Governance and Monitoring Officer

Additional documents:

Minutes:

The Mayor stated that retrospective approval was required to adopt the scheme of allowances.  The recommendation was moved by the Mayor and seconded by the Deputy Mayor.

 

Resolved: Council

 

1)        adopt the scheme of allowances as set out Appendix 1 of the report for the municipal year 2020/21, effective from 1 April 2020

 

2)        apply the index, the pay award agreed for officers on the National Joint Council for Local Government Services terms and conditions, once agreed, to 1 above from 1 April 2020; currently estimated to be 2%

 

3)        delegate authority to the Head of Law and Governancein consultation with the Executive Director of Corporate Services to:

 

(i)    take all necessary action to implement 1 and 2 above, 

(ii)  undertake the necessary publicity requirements in relation to the scheme adopted,

(iii)update the constitution; and

(iv)to make arrangements to establish an Independent Remuneration Panel to review the scheme of allowances, ready to meet post May 2021

 

10/20

Committee and Appointment Matters 2020/21 pdf icon PDF 303 KB

Report of the Head of Law and Governance and Monitoring Officer

Additional documents:

Minutes:

In relation to the calendar of meetings, comment was made regarding the start time and changes in time and dates of committee meetings without proper consultation with the committee.  Assurance was sought that no committee meetings would take place during the day.

 

Resolved: That

 

1)            The existing committee appointments as set out in Appendix 1 of the report and following changes be approved:

 

                     i.        Councillor Still replace Councillor Frost on the Community, Environment and Partnerships Committee.

 

                    ii.        Councillor J Frankum replace Councillor Cooper on the Development Control Committee.

 

                   iii.        Councillor P Frankum resign as a reserve on the Development Control Committee.

 

2)            The existing appointments to outside bodies as set out in appendix 2 of the report be confirmed and Councillor Edwards be appointed to PATROL. 

 

3)            Chris Evans, an Independent Standards Assessor, be appointed as Chair of Standards Committee, for the remainder of the 2020/21 municipal year. 

 

4)            The revised calendar of meetings for 2020/21 as set out in appendix 3 of the report be approved.

11/20

Statutory Appointments - Returning Officer and Electoral Registration Officer pdf icon PDF 304 KB

To appoint Rebecca Emmett as the council’s Returning Officer and Electoral Registration Officer with effect from 1 September 2020

Minutes:

Resolved: That

 

1)            From 1 September 2020, Rebecca Emmett be appointed as Returning Officer and Electoral Registration Officer for Basingstoke and Deane Borough Council.

 

2)            The Constitution be amended to reflect the appointment as referred to in paragraphs 3.1 and 3.2 of the report.

12/20

Questions from Members of the Council on notice

Question 1

 

To:      Cabinet Member for Communities, Culture and Partnerships

 

From:  Councillor Vaux

 

Residents in the borough have shown great community spirit and care for our neighbours during ‘lockdown’, in response to the Coronavirus pandemic.  Our hearts go out to families and friends of people who have died from Covid-19, each one a tragedy.  We are thankful and appreciative of all the key workers who have given supported us with such dedication and self sacrifice through such troubling times.  While national and county data on the spread of the virus is available, we are less clear about our local situation in the borough.  There are conflicting reports and misinformation.     Please would the cabinet member provide data on the borough’s situation, including rates of positive tests for the virus, occupancy of ICU facilities, recoveries and how many residents have sadly died from the virus.   Please also provide an update on the innovative work at the Basingstoke Hospital to develop an accurate and swift coronavirus test, and how this is being taken forward.

 

Question 2

 

To:      Cabinet Member for Homes and Families

 

From:  Councillor Vaux

 

Please would the Cabinet Member update the council on work to support rough sleepers through the Covid-19 pandemic, and provide rough sleepers with sustainable accommodation as “lockdown” eases?

 

Minutes:

Question 1

 

To:      Cabinet Member for Communities, Culture and Partnerships

From:  Councillor Vaux

 

Residents in the borough have shown great community spirit and care for our neighbours during ‘lockdown’, in response to the Coronavirus pandemic.  Our hearts go out to families and friends of people who have died from Covid-19, each one a tragedy.  We are thankful and appreciative of all the key workers who have given support to us with such dedication and self-sacrifice through such troubling times.  While national and county data on the spread of the virus is available, we are less clear about our local situation in the borough.  There are conflicting reports and misinformation.     Please would the cabinet member provide data on the borough’s situation, including rates of positive tests for the virus, occupancy of ICU facilities, recoveries and how many residents have sadly died from the virus.   Please also provide an update on the innovative work at the Basingstoke Hospital to develop an accurate and swift coronavirus test, and how this is being taken forward.

 

Answer

 

Madam Mayor, I would like to thank the Councillor for her question.

 

Firstly, I echo what has been said and my heart goes out to families in our borough who have sadly lost a loved one during the coronavirus pandemic. Each loss is an individual tragedy.

 

It has been truly overwhelming to see the community response shown in our borough during this crisis.

 

I would like to say a huge thank you to all of the key workers for their tremendous work and dedication to care for our friends, family and neighbours. Indeed all those requiring care in our great borough.

 

To ensure everyday services that we often take for granted continue many have been working longer hours, taking on new responsibilities, not seeing loved ones (to protect them from the virus) and caring for those battling the virus with bravery and compassion, you are all heroes and we cannot thank you enough.

 

I have also been inspired by the strength of community spirit we have seen in the borough, from the great work of our neighbourhood and community groups to people supporting their families, friends and neighbours with deliveries of food, medicine or simply a person to talk to. The level of response from groups, residents and businesses wanting to offer their time, skills and expertise to help our most vulnerable residents has proven again what an amazing place Basingstoke and Deane is to live.

 

I would like to thank you all – you may think this is a small gesture but it makes a big difference to those you are helping.

 

To answer your question directly, I wanted to provide some local data that we have for the borough. As I am sure you have all seen reported in the local press, the borough has had a high figure for testing due to the early action of Basingstoke hospital in its testing capabilities and the local drive thru testing sites in the borough making it far  ...  view the full minutes text for item 12/20

13/20

Questions to the Chair of Cabinet and/or a committee

To receive questions from members in relation to the minutes of the meetings detailed below:

 

Committee

Meeting Date

Development Control

5 February 2020

Manydown Overview Committee

6 February 2020

Licensing Committee

10 February 2020

Cabinet

11 February 2020

Council

27 February 2020

Human Resources Committee

2 March 2020

Cabinet

9 March 2020

Development Control

11 March 2020

Economic, Planning and Housing Committee

12 March 2020

Development Control

20 May 2020

Development Control

27 May 2020

 

Minutes:

Referring to the Cabinet meeting on 9 March 2020, Councillor Tilbury requested an update in relation to the transition of the Joint Client Function from Hart District Council (HDC) to BDBC on terms to be mutually agreed by 29 May 2020.

The Cabinet Member for Environment and Enforcement clarified that the date of 29 May 2020 was the date set for HDC to provide a response on their position which they have.  She added that the review had progressed, meetings had been held with HDC and a further meeting was due to be held in a few weeks’ time.  She confirmed she would update Council in due course.