Venue: The Haymarket, Wote Street, Basingstoke, RG2 7NW

Contact: Democratic Services Team 


No. Item


Apologies for absence


Declarations of interest


Minutes of the meetings held on 27 May 2021 pdf icon PDF 210 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

Additional documents:




Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 13 July 2021)



To receive petitions.

(Notice of petitions must be received in writing by Democratic Services, no later than noon on Tuesday 13 July 2021)


Councillor P Harvey - Increased Parking Permit Charges


Resignations and appointments pdf icon PDF 7 KB

a) to receive resignations from Committees and to make any necessary re-appointments



b) to receive resignations from Outside Bodies and to make any re-appointments and (ii) fill any existing vacancies.



Malls Lifts Replacement and Refurbishment pdf icon PDF 323 KB

Recommendation from the Cabinet Meeting held on 6 July 2021


That council approve the addition to the council’s capital programme of a scheme to replace lifts 4 & 5 at the Malls with approval to spend in 2021/22 and 2022/23 to be funded from capital in the sum of £0.3m.


Additional documents:


Capital Programme Outturn for 2020/21 pdf icon PDF 1013 KB

Recommendation from the Cabinet Meeting held on 6 July 2021


That Council approve recommendations 1.9 to 1.11 as set out in the report.


1.9      The capital programme changes as detailed in Appendix 3 including scheme virements detailed in paragraph 4.6 relating to the Aquadrome, further detailed in paragraph 4.3; Open Space Improvements; and Wade Road Washdown Facility.


1.10    An increase in the Aquadrome Scheme of £0.524M giving a scheme total of £1.663M in 2021/22. This will be funded from a virement of £0.383M future years funding from the Sport & Recreation (S106) scheme, with a further £0.141M to be funded from capital receipts.


1.11    The revised capital programme for 2021/22 to 2024/25 as shown in Appendix 4 and the programme financing as shown in paragraph 5.1.


Revenue Outturn Report and Covid-19 Financial Impact Update 2020/21 pdf icon PDF 799 KB

Recommendation from the Cabinet meeting held on 6 July 2021


That Council approve recommendation 7 as set out in the report.


7.         The transfer of the outturn surplus of £2.55M to earmarked reserves  Covid-19 Grants Reserve £0.89M; Budget Carry Forward Reserve £0.46M; and MTFS Risk Reserve £1.20M as detailed in section 3.


Treasury Management Annual Report 2020/21 pdf icon PDF 532 KB

Report of the Executive Director of Corporate Services (Section 151 Officer)


Amendments to and Development of the Constitution pdf icon PDF 278 KB

Report of the Monitoring Officer

Additional documents:


Interim Arrangements for the Role of Returning Officer and Electoral Registration Officer pdf icon PDF 236 KB

Report of the Chief Executive


Ombudsman Decision 20 003 006 pdf icon PDF 236 KB

Report of the Monitoring Officer

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Standards Committee Annual Report pdf icon PDF 228 KB

Report of the Monitoring Officer

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Adjourned Motion from the Council meeting held on 18 March 2021 - Protection and enhancement of the North Hampshire Downs

Proposer:       Councillor Ruffell

Seconder:      Councillor McCormick


The North Hampshire Downs need to have a protected designation to conserve and enhance its natural beauty for the benefit of the natural environment, its residents and the surrounding communities. The North Hampshire Downs stretches from Dummer in the West to Ewshot in the east. It is rich in ancient woodland and provides undisturbed habitats for wildlife and fauna and has 4 SSSI’s. It is the source of tributaries that feed the rivers Itchen, Hart, Loddon, Lyde, Wey and Whitewater. Its landscape value has being recognised in part by the designation of Grade 1 parkland at Hackwood and the protection of trees at Queen’s View in Ewshot. It remains remote in terms of having dark skies, lack of connection to mains gas and drainage, and landscapes where no buildings or roads can be seen. The landscape is enjoyed by walkers, cyclists and horse riders from those who live in and near to the North Hampshire Downs. It is regarded as a green lung for the residents of Basingstoke. The North Wessex Downs AONB has reached out to the North Hampshire Downs with a view to exploring designation so that the chalk landscapes can become connected to those of the South Downs National Park. The beautiful landscape of the North Hampshire Downs and the natural environment that it sustains is under threat from expanding populations around its edges. The natural environment within the North Hampshire Downs is in urgent need of protection and restoration. Therefore, this Council requests:


1.    That the Council urgently asks Officers and the EPH Committee to examine working with residents, neighbouring designated areas, neighbouring district and county councils and other interested bodies to seek designation from Natural England for the North Hampshire Downs as an Area of Outstanding Natural Beauty.


2.    That the Council asks Officers and the EPH Committee to examine working with residents, neighbouring designated areas, neighbouring district and county councils, Natural England and other interested bodies to establish a nature recovery network for the North Hampshire Downs area.




Notice of Motion - Flytipping

Proposer:       Councillor Donohoe

Seconder:      Councillor Tustain


Council notes:


·           The continuing increase in fly tipping and concerns raised by many residents in both rural and urban areas of Basingstoke about the apparent unchecked growth of this criminal activity.


·           The widespread upset caused by the effect this has on their environment, the associated health and safety issues, and the dangers of a further acceleration of this problem.


·           The connection residents make between this growing problem, and increased charges/reduced availability of bulky waste collection/household waste recycling centres.


·           The high costs incurred by the borough in managing this problem, the lack of clarity over those costs, any income received from prosecutions, and any correlation with HWRC’s and the bulky waste service.


Council requests Cabinet:


·           To introduce clear financial tracking of the costs of clearing up fly tipping and any associated works, and the enforcement of fly tipping offences.


·           To produce a statement detailing any monies returned to the borough through enforcement measures, and the impact of increased charges and decreased availability of HWRC access and bulky waste collections.


·           To move swiftly to implement a credible and effective enforcement strategy. This will include an expansion of the use of CCTV cameras, both fixed and mobile. Officers will work with local councillors to help identify and prioritise target sites across the whole borough.


·           To ask the new Cabinet portfolio-holder to draw up a new plan to reduce fly-tipping, including proposals to enhance access to local recycling facilities.


Council resolves:


·           To ask the Scrutiny committee to review the insufficient progress made by the previous Cabinet portfolio-holder and CEP Committee to deal with the problem of fly tipping.


Questions from Members of the Council on notice

1)     From Cllr McKay


The future of the Haymarket Theatre. 


At a time when there is great concern in the community about its future it is very fitting that tonight’s meeting of the Council should be happening right here in the Haymarket Theatre.  The Haymarket Theatre is undeniably a valuable cultural community asset and essential to the arts in Basingstoke and to the regeneration of the Top of the Town. With the current funding and management arrangement having less than a year to run; it is time to ensure all options for the future are considered. 


Members may be aware that the New Horseshoe Theatre Company has recently been formed with the express purpose of giving this our much-loved Haymarket Theatre a new vision and a new lease of life. 


Can the portfolio holder confirm that due consideration will be given to the New Horseshoe, The Anvil Trust and all other parties that may be interested in operating the Haymarket Theatre and outline the process to be followed from identifying interested parties through to implementation of new arrangements and terms of reference? 



Questions to the Chair of Cabinet and/or a committee

To receive questions from members in relation to the minutes of the meetings detailed below:



Meeting Date


25 February 2021

Human Resources

1 March 2021

Economic, Planning and Housing

4 March 2021


9 March 2021

Development Control

10 March 2021


15 March 2021

Community, Environment, Partnerships

17 March 2021


18 March 2021


23 March 2021

Audit and Accounts

29 March 2021

Development Control

7 April 2021

Development Control

28 April 2021

Council (Mayor Making)

27 May 2021

Council (Selection)

27 May 2021

Development Control

9 June 2021

Economic, Planning and Housing

10 June 2021

Manydown Overview

16 June 2021



Exclusion of press and public

To consider whether, in view of the nature of the remaining items on the agenda, any of them are likely to involve the disclosure of exempt or confidential information within the terms of Schedule 12A of the Local Government Act 1972


Questions, Updates and Amendments pdf icon PDF 437 KB


Confidential/exempt items for information