Agenda and draft minutes

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Contact: Democratic Services Team 


No. Item


Apologies for absence


Apologies were received from Councillors Cooper, Keating and Reid.


Declarations of interest


Councillor Still declared an interest in relation to agenda item 8 with regards to The Anvil as in her role as a county councillor she sat on the board of the Anvil Trust as an observer.


Minutes of the meeting held on 17 December 2020 pdf icon PDF 367 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.


The Minutes of the meeting held on 17 December 2020 were confirmed as an accurate record and signed by the Mayor.




Tributes were paid to former Mayor Lynden Jones following his sad death.


The Mayor welcomed the new Chief Executive, Russell O’Keefe, to his first meeting of Council.


Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 23 February 2021)


Question 1


From: Miranda Chubb


I support agenda item 15 on Eco Housing. Ensuring new buildings are zero-carbon is incredibly important to enable us to meet our own 2030 carbon neutral target. In fact, the UK Committee on Climate Change stated that the UK’s legally-binding climate change targets will not be met without the near-complete elimination of greenhouse gas emissions from UK buildings. They have advised that all councils and developers need to play their part to achieve this (CCC, 2019). Ideally no new buildings (domestic or commercial) should be constructed in the borough, unless they are zero carbon and have provision for renewable energy generation. It is also much cheaper to design and build houses to be zero-carbon than to have to pay to retrofit them in the future.


As well as the excellent Parc Eirin development please may I ask that the detailed study also reviews the Nailsea North Somerset Council project. These homes have been designed to environmentally sustainable Passivhaus standards and have onsite renewable energy generation. This development also includes protection and biodiversity enhancement of the public woodland and bridleway corridor. Please would it also be possible to consider nature recovery networks and the impact on biodiversity and level of tree cover in future Basingstoke property developments.


As well as ensuring that new sources of emissions are minimised, the UK Committee on Climate Change advises that we must also take urgent action to reduce emissions from existing buildings. So, may I ask that there is also a similar eco housing study to review options and develop a plan to retrofit existing buildings within the borough to make them as energy efficient as possible and provide them with renewable sources of heat and electricity? As well as the challenge/opportunity of the new significant house building within the Borough we also have the challenge/opportunity of the existing housing (and commercial buildings) within the borough which need to be retrofitted to net zero standards.


Answer – Cabinet Member for Planning, Infrastructure and Natural Environment


Can I thank Miranda Chubb for her well thought through question to us.  I agree with what she says, putting it shortly.  I agree with what she says about item 15, the motion.  I agree that we should look at the various projects that have been set up elsewhere in the country to see whether what they can do we can do.  I agree that we need policies that reflect the direction of travel which has a degree of urgency about it and I can reassure her, and I know members know this already, that as part of both our Climate Change Strategy and as part of the Local Plan Update, we are designing policies that will bring to bear the questions and thoughts that she has put together for us and I would like this question to be forwarded to that policy MAP and the Climate Change MAP for them to consider further what she says so that these matters can be  ...  view the full minutes text for item 70/20



To receive petitions.

(Notice of petitions must be received in writing by Democratic Services, no later than noon on Tuesday 23 February 2021)


There were no petitions.


Resignations and appointments pdf icon PDF 90 KB

a) to receive resignations from Committees and to make any necessary re-appointments



b) to receive resignations from Outside Bodies and to make any re-appointments and (ii) fill any existing vacancies.



No resignations or appointments were made to committees and outside bodies.


Medium Term Financial Strategy and Budget Update Report 2021/22 to 2024/25 pdf icon PDF 1 MB

Report of the Executive Director of Corporate Services (S151 Officer) and recommendation from the Cabinet Meeting held on 9 February 2021

Additional documents:


Council considered a report which provided a summary of the Cabinet’s revenue budget proposals for 2021/22 together with a financial forecast for 2022/23, 2023/24 and 2024/25 and presented a balanced revenue budget for 2021/22.  It also provided the Chief Finance Officers statutory statements on the robustness of the estimates, adequacy of reserves and estimate of business rate income for the Business Rate Retention Scheme and set out the formal 2020/21 Council Tax Resolution and Council Tax.


Group leaders were invited to give their annual budget speeches to the council which covered a wide range of issues.


The Leader of the Council moved the recommendations, seconded by Councillor Golding.


Councillor Golding  seconded by Councillor T Robinson moved the following amendment:


To amend the income generation proposal increases to the collection charges for Green Garden Waste in 2021/22.   To remove the income generation proposal for above inflationary increases to the Bulky Household Waste charges in 2021/22 and across all years of the MTFS.  Further review work to be completed that will then inform any further changes from 2022/23. This is to be funded from the planned contribution to the MTFS risk reserve from additional New Homes Bonus grant that has been allocated for 2021/22 and will increase the budget gap in 2022/23, 2023/24 and 2024/25.    Proposed and amended 2021/22 Green Garden and Bulky Waste Fees and Charges:


Budget Proposal









Reduced income from amending proposed Green Garden Waste Charges





Withdraw above inflationary increases to Bulky Household Waste










Funded by Reduction in New Homes Bonus allocation to MTFS Risk Reserve










Impact on Budget Gap - Increase







The amendment was debated.  Whilst some members were supportive of the amendment to reduce the proposed increase in charges for green garden waste and bulky household waste, other members considered that it was a temporary measure to reduce the increase in charges for a year and money should be diverted from the New Homes Bonus to ensure there were no increase in charges.  Increased fly tipping was also raised as a concern.


The amendment was put to the meeting and carried upon a vote of FOR 34, AGAINST 0, ABSTAINED 22


Councillor McCormick, seconded by Councillor K Taylor moved the following amendment regarding withdrawal of the shuttle bus service and charges for waste containers and bulky and garden waste removal:


To remove the following income generation and saving proposals and add an additional pressure for one year only in 2021/22 to enable further review work to be completed that will then inform any further changes across the future years of the MTFS. This is to be funded from the planned contribution to the MTFS risk reserve from additional New Homes Bonus grant that has been allocated for 2021/22.


Budget Proposal



Withdrawal of the Centre Shuttle Service


Increases in Charges for Waste Containers, Bulky Household Waste and Garden Waste




New Pressure  ...  view the full minutes text for item 73/20

Recorded Vote
TitleTypeRecorded Vote textResult
Amendment 1 - Green Garden and Bulk Waste Charges Amendment Carried
Amendment 2 - Waste Charges and Shuttle Bus Amendment Rejected
Substantive Motion Recommendations 1-14 Resolution Carried
Substantive Motion Recommendation 15 Council Priorities Resolution Carried
  • View Recorded Vote for this item
  • 74/20

    Capital Programme Update and Strategy 2020/21 to 2024 pdf icon PDF 847 KB

    Report of the Executive Director of Corporate Services (S151 Officer) and recommendation from the Cabinet meeting held on 9 February 2021


    The Cabinet Member for Finance and Service Improvement introduced the report which provided an update on the capital programme and Capital Programme Strategy for 2021/21 to 2024/25 for approval.


    Comments were made during debate regarding the lack of commitment to the ice rink or Basingstoke Town Community Football Club.  The Cabinet Member for Borough Development and Improvement responded stating that £6 million had been invested in football facilities across the borough.  Investment had been made to upgrade the football facilities at Winklebury to enable Basingstoke Town Community Football Club to return to the town and the council would continue to work with them in the future.


    Councillor Tilbury referred to funding to bring back Viables Cottages to a lettable standard and questioned why the properties had been left empty for two years allowing them to degenerate.  The Cabinet Member for Homes and Families agreed to provide Councillor Tilbury with a written answer.


    Councillor Golding agreed to provide a written answer to Councillor Cubitt who sought clarity regarding page 322 of the agenda as to whether there was a retrospective impact in relation to assets.


    The recommendations were put to a vote with FOR 32, ABSENTATIONS 22 AGAINST 0.  The recommendations were carried.


    Resolved: That Council:


    1)    Agree the addition of £20.934M to the capital programme and the removal of scheme savings of £0.406M, which gives rise to a net increase of £20.528M to the overall capital programme as detailed in sections 4 to 5 and Appendix 2 of the report.


    2)    Approve the revised capital programme, which totals £89.638M (as detailed in paragraphs 2 to 8 and Appendix 1) and the associated use of resources.


    3)    Approve expenditure being incurred on capital schemes in accordance with the revised capital programme and Financial Procedures.


    4)    Approve the slippage and rephasing and scheme transfers as set out in section 6 and as detailed in Appendix 3.


    5)    Note that the capital programme remains fully funded up to 2024/25 based on the latest forecast of available resources.


    6)    Approve the Capital Programme Strategy detailed in Appendix 4.




    Treasury Management Strategy 2021/22 pdf icon PDF 718 KB

    Report of the Executive Director of Corporate Services (S151 Officer)


    Council considered a report which set out the Treasury Management Policy Statement and proposed Treasury Management Strategy for 2021/22 which set the framework and limits for the delivery of the council’s Treasury Management Strategy.


    Comment was made regarding amendment to the draft Audit and Accounts Minutes and in relation to ‘green’ investment and ethical investments in the future e.g fossil fuel.


    Resolved: Council


    1)    Note that the Treasury Management Policy Statement (set out in Appendix 1 of the report) remains unchanged in terms of the policy approach.


    2)    Approve the Treasury Management Strategy for 2021/22 (set out in Appendix 2 of the report).



    Capital Investment Strategy 2021/22 pdf icon PDF 711 KB

    Report of the Executive Director of Corporate Services (S151 Officer)


    Council considered a report which set out the Capital Investment Strategy for 2021/22 and Investment Strategy (Non-Treasury) for 2021/22


    Resolved:  Council approve:


    1)    The Capital Investment Strategy for 2021/22 (Appendix 1) which



          i.        the Prudential Indicators for 2021/22 to 2024/25;

        ii.        the Authorised Limit for External Debt of £50.00M for 2021/22(as set out in the prudential indicators); and

       iii.        the Annual Minimum Revenue Provision Statement for 2021/22.


    2)    The Investment Strategy (Non-Treasury) for 2021/22 (Appendix 2).




    Dispensation Consideration pdf icon PDF 313 KB

    Report of the Head of Law and Governance and Monitoring Officer


    Resolved: That a request for a further dispensation for Councillor Cooper from attending meetings of the council on the grounds of ill health until 10 May 2021 be approved.


    Notice of Motion - Building Fire Safety

    Proposer:       Councillor Frost

    Seconder:      Councillor Miller


    Council notes:


    • The recent concerns raised at Crown Heights, following an EWS1 survey showing that the building was not at an acceptable standard of fire safety.


    • That residents are understandably concerned by the safety implications this has on their homes. 


    • The high costs being incurred by residents for a 'Waking Watch' 24/7 fire service while the issues are resolved. 


    Council Resolves


    • To work with the Fire Service to identify all tall buildings in the Borough, and to apply pressure on the owners of all tall buildings to undertake the relevant fire safety surveys.


    • To effectively communicate with freeholders of tall buildings, and make clear the Council's expectation that they publish a clear timetable for residents, detailing any remedial action necessary and associated issues. 


    • To make clear to freeholders, that it is the Council's view that the costs associated with remedial action for fire safety should not be met by residents. 


    • For the Cabinet Member to write to our local Members of Parliament, asking them to support the 'Smith McPartland' amendment to the Fire Safety Bill, to ensure that the costs of remediation works are met by the building owner and not passed onto residents. 


    • For the Cabinet Member to write to HM Government and ask for clarity on the availability of building safety funding schemes for Crown Heights, and any other affected buildings in Basingstoke and Deane. 



    This item was deferred to the next meeting of Council.


    Notice of Motion - Support the Climate and Ecological Emergency Bill

    Proposer:       Councillor Konieczko

    Seconder:      Councillor Hickling


    As humans, we have already caused irreversible climate change, the impact of which are being felt in the UK and around the world.


    Global temperatures have increased by 1°C from pre-industrial levels. Without more significant and sustained action, the world is set to exceed the Paris Agreement’s 1.5°C limit between 2030 and 2040. Therefore, the current UK target of net zero by 2050 is not satisfactory.


    The increase in harm caused by a rise of 2°C rather than 1.5°C is significant. This is described by the Intergovernmental Panel on Climate Change’s Special Report on Global Warming of 1.5°C published in October 2018.


    According to the IPCC, limiting heating to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society, the private sector and local communities. The costs of failing to address this crisis will far outstrip the investments required to prevent it. Investing now will bring many benefits in the form of good jobs, breathable cities and thriving communities.


    Council notes that

    • This council has declared a climate emergency;
    • Many local authorities have established Citizens’ Assemblies that are playing an important role in assisting them in their plans to achieve net zero by 2030 or before; and that
    • There is a Bill before Parliament—the Climate and Ecological Emergency Bill (published as the “Climate and Ecology Bill”)—according to which the Government must develop an emergency strategy that:
      • requires that the UK plays its fair and proper role in reducing greenhouse gas emissions consistent with limiting global temperature increase to 1.5°C above pre-industrial temperatures;
      • ensures that all the UK’s consumption emissions are accounted for;
      • includes emissions from aviation and shipping;
      • protects and restores biodiverse habitats along overseas supply chains;
      • restores and regenerates the UK’s depleted soils, wildlife habitats and species populations to healthy and robust states, maximising their capacity to absorb CO2 and their resistance to climate heating;
      • sets up an independent Citizens’ Assembly, representative of the UK’s population, to engage with Parliament and Government and help develop the emergency strategy.


    Council therefore resolves to:

    • Support the Climate and Ecological Emergency Bill
    • Inform the local media of this decision;
    • Write to local MPs, asking them to support the Bill; and
    • Write to the CEE Bill Alliance, the organisers of the campaign for the Bill, expressing its support.



    This item was deferred to the next meeting of Council.


    Notice of Motion - Eco Housing

    Proposer:       Councillor Mckay

    Seconder:      Councillor Tomblin


    Council notes:


    The declaration of a Climate Emergency in 2019 committed it to taking action to make the Borough carbon neutral by 2030.


    That over 25% of Borough carbon emission relate to the heating and powering of homes (BDBC Climate Change & Air quality Strategy draft).


    That the significant house building planned in the borough presents an additional challenge but also an opportunity to put climate emergency response at the forefront of new development. The Manydown development alone includes plans for 3,400 new homes.


    The Parc Eirin development in Wales is an actively managed development of 225 affordable eco-houses that are close to zero carbon. Each house has solar panels built in, hot water thermal storage, battery storage of electrical power, deep borehole ground source heating and 3 phase electrical power supplies for superfast electrical vehicle charging. These houses do not burn anything; they are houses for the 21st century.


    Council requests Cabinet to commit:

    To undertake a detailed study of the Parc Eirin development and other exemplar schemes and to report with recommendations as to how a similar or larger scale eco-house project could be realised within the developments now planned in the Borough.




    This item was deferred to the next meeting of Council.


    Questions from Members of the Council on notice


    There were no questions.


    Questions to the Chair of Cabinet and/or a committee

    To receive questions from members in relation to the minutes of the meetings detailed below:



    Meeting Date


    1 December 2020

    Development Control

    9 December 2020

    Manydown Overview

    15 December 2020

    Community, Environment & Partnerships

    16 December 2020


    17 December 2020

    Economic, Planning & Housing

    7 January 2021

    Development Control

    13 January 2021

    Economic, Planning & Housing

    14 January 2021

    Manydown Executive

    18 January 2021

    Community, Environment & Partnerships

    20 January 2021

    Audit & Accounts

    25 January 2021



    There were no questions.


    Urgent Business

    To consent that the council meeting scheduled for 25 March 2021 be moved to 18 March 2021.


    Resolved:  To agree that the council meeting scheduled for 25 March 2021 be moved to 18 March 2021.