Agenda

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video Recording

Items
No. Item

1.

Apologies for absence and substitutions

2.

Declarations of interest

3.

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

4.

Minutes of the meeting held on 28 January 2019 pdf icon PDF 205 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

5.

Property Investment Strategy Monitoring Q3 2018/19 pdf icon PDF 305 KB

Contact Officer: Charles Hawkeswood

To inform members of activity up to quarter 3 of 2018.

 

This report is to follow.

Additional documents:

6.

Invest to Grow Fund - Third Quarter Report 2018/19 pdf icon PDF 383 KB

Contact Officer: Phillip Hood

This Report informs the Committee of the activity in the Invest to grow fund up to quarter 3 2018.

7.

Treasury Management Q3 Report 2018/19 pdf icon PDF 572 KB

Contact Officer: Dean Pletts

This report shows the activity within the council’s treasury management function from 1 April 2018 up to 31 December 2018 and also includes forecasts for the year ending 31 March 2019.

8.

Accounting Policies and changes to the statement of accounts for 2018/19 pdf icon PDF 470 KB

Contact Officer: Dean Pletts

To inform members of the accounting policies proposed to be used in 2018/19 accounts.

9.

EY - Basingstoke and Deane Borough Council Audit planning report pdf icon PDF 5 MB

Contact Officer: Dean Pletts

The Purpose of this report is to provide the Committee with a basis to review the proposed external audit approach and scope for the 2018/19 audit.

10.

EY - Grant Certification Report 2017/18 pdf icon PDF 990 KB

Contact Officer: Dean Pletts

The certification of claims and returns annual report for 2017-18.

11.

Summary of Investment Income 2018/19 pdf icon PDF 108 KB

Contact Officer: Phillip Hood

The attached table provides a summary of investment income budgets for the year and the latest forecasts against those budgets.

 

12.

Internal Audit Progress Report (December 2018 - February 2019) pdf icon PDF 363 KB

Contact Officer: Richard Bevan

This report informs the Committee of the work completed by the Internal Audit Team during the period December 2018 - February 2019 and the current position with outstanding audit recommendations.

 

Additional documents:

13.

Internal Audit Plan 2019/20 pdf icon PDF 335 KB

Contact Officer: Paul Gundry

The report is to present the planned audit work for 2019/20 and the Internal Audit Charter to the Committee for approval.

Additional documents:

14.

Review of the Corporate Risk Register pdf icon PDF 347 KB

Contact Officer: Paul Gundry

This report presents the Committee with the current status of the corporate risk register and request approval of the revised risk management policy.

Additional documents:

15.

Audit and Accounts Committee Effectiveness Review pdf icon PDF 246 KB

Contact Officer: Phillip Hood

Following the meeting held in December 2018, the committee agreed to appoint Ernst and Young to facilitate a session to review their effectiveness using the E&Y toolkit. This report sets out the findings of that session and requests the committee to agree an action plan.

Additional documents:

16.

Data Protection Act 1998 - ICO Outcome following reported data breach pdf icon PDF 327 KB

Contact officer: Jackie Tatam

This report informs Members of the Committee of the outcome of the ICO’s investigation into the data breach in December 2017.

Additional documents:

17.

Viewing of Social Networking Sites and RIPA Inspection Update pdf icon PDF 233 KB

Contact Officer: Jackie Tatam

This report provides Members of the Committee with a summary of the viewing of social networking sites by officers in an investigatory capacity.

 

18.

Audit and Accounts work programme

The Committee is asked to note and review it’s work programme.

19.

Exclusion of press and public

To consider whether, in view of the nature of the remaining items on the agenda, any of them are likely to involve the disclosure of exempt or confidential information within the terms of 1 of Schedule 12A of the Local Government Act 1972

 

20.

Confidential/exempt items for information

Data Protection Act 1998 – ICO Outcome following reported data breach- Appendix 1 and 3.