Venue: Council Chamber - Deanes. View directions

Contact: Democratic Services Team 


No. Item


Apologies for absence


Declarations of interest


Office of Mayor and Deputy Mayor for the Year

1)    In accordance with the ‘Method of Choosing a Mayor and Associated Matters’ protocol Members are advised that Councillor Onalee Cubitt is invited to stand for election as Mayor at the next Annual Meeting of Council for the next Municipal year.  This is in order that the Mayor-elect may have notice of her election.  Members are asked to show their support.


2)    The person next in seniority is elected Deputy Mayor at the Annual Meeting and Members are asked to note that Councillor Miller is the next senior Member who has indicated his willingness to take up the role.



Minutes of the meeting held on 17 October 2019 pdf icon PDF 352 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.




Questions from members of the public

To receive and answer any questions from the public.

(Questions must be received in writing by Democratic Services no later than noon on Tuesday 17 December 2019)


Question 1


From:  Mr Gill

To:       Leader of the Council


It is a fundamental legal principle of the english system that not only does justice have to be done but that it has to be seen to be done. The council has recently determined that Councillors Harvey, M Westbrook and L James all breached the councillors code of conduct and should be censured. Why is the council not publicly publishing the decision letters against these three councillors when other such decisions have been published on the website?




To receive petitions.

(Notice of petitions must be received in writing by Democratic Services, no later than noon on Tuesday 17 December 2019)


Resignations and appointments pdf icon PDF 88 KB

a) to receive resignations from Committees and to make any necessary re-appointments


b) to receive resignations from Outside Bodies and to make any re-appointments and (ii) fill any existing vacancies.


Additional documents:


Adoption of the Wootton St Lawrence Neighbourhood Development Plan pdf icon PDF 398 KB

Recommendation from the Cabinet Meeting held on 12 November 2019


1)            That Council, under section 38A(4) of the Planning and Compulsory Purchase Act 2004, formally make the Wootton St Lawrence Neighbourhood Development Plan with immediate effect.


2)            That Council congratulates the local community and Neighbourhood Planning Group on their work to develop the Plan.


Additional documents:


Treasury Management Monitoring Report Mid Year 2019/20 pdf icon PDF 981 KB

Report of the Executive Director of Finance and Resources


Council Tax Discretionary Discounts and Council Tax Support Scheme 2020/21 pdf icon PDF 259 KB

Report of the Executive Director of Finance and Resources


Appointment of Independent Persons and Independent Standards Assessors pdf icon PDF 155 KB

Report of the Monitoring Officer


Standards Hearing Panel

Report of the Monitoring Officer

Additional documents:


Notices of Motion - Barton Stacey Incinerator Proposal

Proposer:       Cllr Ian Tilbury

Seconder:      Cllr Chloe Ashfield


Wheelabrator Technologies a US based company intends to build a large incinerator at Barton Stacey. While the facility would be located just outside the Borough, pollution and the thousands of HGV’s required to transport waste and by products to and from the site will have a negative impact on the Borough and its residents particularly those in the Whitchurch and Overton area.


At a time when we are trying to reduce Carbon Dioxide emissions this facility will increase them directly through the incineration process and indirectly through transportation of waste and by products.


This Council does not support this proposal and therefore resolves to object if it proceeds to the next stage with the Planning Inspectorate.



Questions from Members of the Council on notice

From:  Councillor Kinnear

To:       Cabinet Member for Homes and Families: 


At this time of year, in the run up to Christmas, we are always mindful of those less fortunate than ourselves. Would the portfolio holder for Homes and Families please provide an update on the work to support homeless and rough sleepers in Basingstoke and Deane?




Questions to the Chair of Cabinet and/or a committee

To receive questions from members in relation to the minutes of the meetings detailed below:



Meeting Date

Audit and Accounts

23 September 2019


07 October 2019


08 October 2019

Development Control

09 October 2019

Manydown Overview Committee

16 October 2019


17 October 2019

Community, Environment and Partnerships

23 October 2019

Development Control

24 October 2019


04 November 2019

Development Control

06 November 2019


12 November 2019



Exclusion of press and public

To consider whether, in view of the nature of the remaining items on the agenda, any of them are likely to involve the disclosure of exempt or confidential information within the terms of Schedule 12A of the Local Government Act 1972


Confidential/exempt items for information

Item 13 – Standards Hearing Panel Report and Appendix 2


Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972