Agenda and decisions

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 

Link: Video recording

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

Urgent matters

To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.

 

4.

Minutes of the meeting held on 14 May 2019 pdf icon PDF 193 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.

5.

Appointments to Executive Committees

1)       Basing View Executive Committee

 

NB: This should comprise 3 Members of Cabinet, excluding the Portfolio Holder for Planning, Infrastructure and Natural Environment

 

Current Members are: Councillors J Izett and H Eachus

 

 2)       Manydown Executive Committee

 

NB: This should comprise 3 Members of Cabinet, excluding the Leader and Portfolio Holder for Planning, Infrastructure and Natural Environment

 

Current Members are: Councillors S Bound and J Izett

6.

Ombudsman Decision - 17 012 432 pdf icon PDF 451 KB

This report evaluates and sets before Cabinet the position following the publication of a report on 21 March 2019 by the Local Government and Social Care Ombudsman (LGO). The report was issued after an investigation into the handling of an historic homelessness case which initiated over six years ago, in December 2012.

 

Report of the Monitoring Officer

Additional documents:

Decision:

That Cabinet

 

1)  Note and acknowledge the important public role of the Ombudsman in scrutinising and reviewing the actions of local authorities, together with the legally binding nature of findings of maladministration and injustice that he has made against the Council regarding the handling of an historic homelessness and housing matter.

2)    That Cabinet note that the Allocations Policy will be considered by the Scrutiny Committee when it undertakes its annual review of the housing allocation policy in September 2019

Recommendation to Council: That

3)    Council endorse the actions already taken, namely the written apology to the applicant and the procedural change to the published scheme of allocations and to advise recipients of housing decision letters of their right to complain to the ombudsman.

4)    Cabinet accepts and recommends to Council the recommendation in the report to pay compensation to the applicant of £4,500.

5)    The recommendation to make the applicant top of the list for each eligible property he bids for until that bid is successful, be rejected for the reasons stated in paragraph 3.8.1(c) of this report as it is not considered appropriate for Mr X to have priority over applicants who may be fleeing abuse or violence, or are dealing with acute and life limiting medical conditions

6)    Council note that instead of giving Mr X the priority recommended by the ombudsman, the applicant’s housing application has been reinstated with a registration date backdated to January 2013 reinstating him to the position he would have been had the maladministration not occurred

7)    The recommendations in paragraphs 3, 4, and 5 be adopted as the Council’s formal response under section 31 of the Local Government Act 1974 and that the ombudsman be notified of the actions that the Council has taken or agreed to take

8)    The recommendations in paragraphs 3,4, and 5 be adopted and recommended to Council as the Council’s formal response under section 5A of the Local Government and Housing Act 1989 and be sent to all members of council and the monitoring officer.

 

 

 

 

7.

Revenue and Capital Outturn for 2018/19 pdf icon PDF 825 KB

This report provides the final revenue and capital outturn for 2018/19 and includes explanations which have been discussed and agreed with budget managers and portfolio holders and accords with the Council’s Policy and Budget Framework and supports the development of an effective and efficient Council.

 

Recommendation from the Cabinet Member for Finance and Service Improvement

Decision:

Recommendation to Council: That

 

Council Note:

 

1)    Net revenue expenditure on services in 2018/19 resulted in a favourable variation of £0.37M.

 

2)    The contributions at year end to specific reserves of £0.31M, with a residual sum of £0.06M transferred to the Stability and Resilience reserve as detailed in section 4 of the report.

 

3)    The reasons for both revenue and capital variances as detailed within the body of the report and in appendices 3 and 8. Capital expenditure in 2018/19 was £15.86M. This is £1.49M less than the last reported position.

 

4)    Contributions to and from reserves as set out in Appendices 4 and 5 of the report.

 

Council approve:

 

5)    The slippage and re-phasing of the capital programme for 2019/20 to 2022/23 detailed in Appendix 10 of the report.

8.

Civil Parking Enforcement and Traffic Management Agency Agreements pdf icon PDF 429 KB

This report seeks approval to enter into new agency agreements with Hampshire County Council for civil parking enforcement and traffic management with effect from 1 April 2020.

 

Recommendation from the Cabinet Member for Environment and Enforcement

Decision:

 

That Cabinet

 

1)    Approve the decision to enter into new agency agreements for civil parking enforcement and traffic management with effect from 1 April 2020.

 

2)    Delegate authority to the Head of Environmental Services, in consultation with the Head of Law and Governance, to negotiate and enter into the revised agency agreements with Hampshire County Council.

 

3)    Work with the county council with the long term aim of delivering the agency agreements for Civil Parking Enforcement and Traffic Management on a full cost recovery basis.

 

9.

Manydown Procurement and Governance pdf icon PDF 383 KB

This report provides an update on the procurement of the Preferred Bidder and seeks approval for the revision to the appointment of Invest Co.  It sets out  proposals for a Loan Facility Agreement between the Council and MGC LLP and seeks approval for the draft Dev Co Interim Business Plan.

 

Recommendation from the Cabinet Member for Regeneration and Property

Additional documents:

Decision:

That Cabinet

 

1)    Agree that the Council enters into contract with the selected Preferred Bidder;

 

2)    Approve the suite of documents detailed in Appendix 1 of the report and delegate authority to the Head of Law and Governance and Monitoring Officer to make any minor variations following the Gateway Review;

 

3)    Agree the revision to the appointment of Manydown Invest Co LLP as the Private Sector Partner as set out in paragraphs 2.7 and 2.8 of the report;

 

4)    Authorise the Head of Law and Governance and Monitoring Officer to enter into  the Loan Facility Agreement between the Council and Manydown Garden Communities (MGC) LLP Council;

 

5)    Permit the forward funding of up to £200,000 to be formally loaned as an advanced loan payment to finance the operation of MGC LLP with the understanding that the full Cost Plan will be outlined in the MGC LLP Business Plan for Cabinet approval in July;

 

6)    Approve the Dev Co Interim Business Plan and delegates authority to the Project Director in consultation with the Cabinet Member for Property and Development to approve any minor variances to the Plan, any material changes to the budget, programme or objectives  will require a further MGC LLP/Cabinet report;

 

7)    Approve that additional matters arising from or associated with any of the above delegations are delegated to the Head of Law and Governance and Monitoring Officer in consultation with the relevant senior officers and Cabinet Member.