Agenda and minutes

Venue: Committee Rooms 1 & 2 - Deanes. View directions

Contact: Democratic Services Team 


No. Item


Apologies for absence and substitutions


Apologies were received from Councillor T Reid.

Councillor R Hickling was replaced by Councillor M Bound.

Councillor C Wooldridge was replaced by Councillor C Regan.



Declarations of interest


There were no declarations of interest.


Urgent matters

To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.


There were no urgent matters.


Minutes of the meeting held on 23 October 2019 pdf icon PDF 293 KB

The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.



The Committee requested that the Committees task and finish groups be looked at in response to the recent change in political groups at the council to ensure that all groups were represented.


The minutes of the meeting held on the 23 October 2019 were confirmed as a correct record and signed by the Chair.


Referral from Council

Motion on Notice - Street Cleansing

Proposed by: Councillor Colin Regan

Seconded by: Councillor Sean Keating


This Council determines that the replacement of 'broom and bin' street cleaning service in April with a mobile van service has not worked.  Despite the best efforts of street cleaning staff this change has been to the detriment of the condition of our estates.  This Council therefore calls on CEP to review the street cleaning service, with a view to bringing back the 'bin and broom' service.


The Chair read out the motion which had been referred from Council in relation to the 'broom and bin' street cleaning service.


The Committee discussed the motion and would like to see a full review of the matter. Members suggested that a full report prepared by officers should be brought to a future meeting of the committee.


The Committee would also like to see the voice of residents included in some format in the review.


Resolved:  The Committee requests that a report be brought to a future meeting of the Committee.



Update on the Ice Rink

Contact Officer: Kate Dean

A verbal update will be presented to the Committee.


The Executive Director of Borough Development and Deputy Chief Executive introduced the item and gave an overview of the work that had been carried out since the previous Committee meeting and the Committee briefing session.


The Executive Director also introduced Mr Heath Rhodes from Planet Ice who had attended the meeting to answer questions from the Committee.


The Committee was advised that;


·         All of the sites that had been looked at would be able to accommodate the specification for the ice rink but that each site had its own issues such as transport and access which would need to be mitigated.


·         A further survey would be conducted to clarify the position of the condition of the Ice Rink and the building. The Executive Director advised that he would be able to give an update on the matter in the New Year.


·         The Council had met with New River Retail and Planet Ice and confirmed that New River were supportive of an Ice Rink on the Leisure Park site.


·         Two additional senior officers had been appointed to support the project.


·         A report would be brought to the March Committee meeting which would outline the business case for the ice options and viability.


·         The deterioration of the Ice Rink and building had slowed down, the main concern was the movement of the ice pad. It was also difficult to predict the lifespan of the ice pad as the rink could fail at any time.


The Chair invited visiting speaker Pete Croombs to address the Committee, his comments included:


·         Could the Council confirm whether a site had been found and would be utilised.


·         Could it be confirmed whether planet ice were willing to take on the proposed site.


·         From his discussions with fellow hockey fans, it was felt that Milestones was the least favourable site as it had poor access and a high accident risk.


·         If the Viables site was chosen could the Council ask Motorola or Meggitt to use their car parks on match nights in order to boost the parking potential?


·         It was now urgent that the ice rink matter be resolved.


The Executive Director responded that:


·         Both New River and Planet Ice were supportive of finding a solution and that the matter did need to be resolved urgently.


·         The most cost effective approach would be for the Ice Rink to be on the Leisure park site.


·         The Council would have conversations with the surrounding businesses in relation to car parking if the Viables site was progressed.


The Committee discussed the update and made the following comments:


·         Councillors were pleased with the work that had been carried out so far.


·         Queried whether the new rink would be temporary or permanent. Mr Rhodes explained that there was no difference in the cost to build a temporary Ice Rink or a permanent one. The Executive Director stressed that any solution had to be viable.


·         Could a temporary Ice Rink be placed inside the current building? Mr Rhodes explained that the reason why the  ...  view the full minutes text for item 31/19


Climate Emergency Update pdf icon PDF 476 KB

Contact Officer: Mark Lambert

This report provides an update to Councillors on the proposed actions to address the declared Emergency.

Additional documents:


The Cabinet Member for Environment and Enforcement introduced the report which provided an update to the Committee on the proposed actions to address the declared Emergency.


The Chair invited visiting speaker Paul Beevers to address the Committee, his comments included:


·         He felt that the report was too focussed on emissions and fossil fuels and that the remit was too narrow.


·         The Council should demonstrate joined up thinking in regard to risk across the four themes identified by the Committee on Climate Change (CCC).


·         The extent, value and condition of the natural assets within the borough should be measured and analysed in relation to climate change so that mitigations could be put in place.


·         The Council should not use national shortcomings as an excuse for inaction.


·         The CCC had highlighted that all of the top six inter-related risks arising from climate change were threats to the natural environment.


·         The UK was rated 190th out of 218 countries for biodiversity intactness.


The Committee discussed the report and made the following comments and suggestions:


·         Disappointment was expressed that more members of the public had not attended the meeting for the discussion of the item and questioned whether there could be more communication to residents to highlight the work which had been carried out to date.


·         Procurement policies and development policies should include a requirement for developers and sub contactors to have a commitment to climate reduction.


·         Would like to see passive house design included in the Councils housing strategies.


·         Could a document be produced which would list possible actions that local businesses could undertake to be more environmental friendly.


·         How could residents submit their comments? The Design Environment and Infrastructure Manager advised that the draft strategy would be circulated for consultation and that individual residents and parish Councils could email the team with any suggestions that they may have. It was requested that Officers contact the Clerks for Kingsclere, Hannington and Ashford Hill and Headley Parish Councils.


·         Acknowledged that it was an ongoing project.


·         The Council should encourage more residents to use electric vehicles. Officers advised that there was a successful promotional event 6 weeks ago and that they would look to repeat it in the summer.


·         Questioned whether there was funding available for residents, Officers confirmed that there were some low cost loans available for residents to make their homes more energy efficient.


·         The Town Centre shuttle bus would be retendered and opportunities for alternative fuels would be considered.


·         Clarification was sought in relation to the reason why gas consumption for the Civic Offices had increased. Officers responded that due to the police now occupying the building the heating was on more frequently then when it was occupied only by council officers.


·         More promotion of cycling within the Borough.


·         Better bus transport.


·         Roof aspects of new properties were commonly not suitable for solar panels.


·         Raise awareness on how to reduce plastic use whilst shopping.


·         Parking outside of schools and parents dropping their children off and idling outside was raised as an  ...  view the full minutes text for item 32/19


Community Environment and Partnerships work programme pdf icon PDF 367 KB

The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.

Additional documents:


The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.


The Committee agreed to cancel the scheduled Ice Rink update in January due to the fact that it was only a few weeks away and the Committee would be receiving a full report in March. The Executive Director agreed to email an update to the Committee in February, the Committee also wished to be informed before that if there was an urgent update.


In relation to the task and finish groups, The Committee requested that the Assistant Democratic Services Officer contact Officers in order to find out when the CCG group would be receiving the second response to their submission.


The Committee reviewed the work programme suggestion form which had been submitted by Cllr McCormick on the Climate Emergency and parking need and the provision of electric vehicle charging points in the Borough. The Cabinet Member for Environment and Enforcement suggested that the item be referred to the Climate Emergency MAP which was agreed by Cllr McCormick and will be scheduled for a future meeting.